May 10, 2021 at 6:00 PM - Regular Board Meeting

1. Call to Order of Regular Board meeting at 6:00 p.m.

2. Roll Call

3. Pledge of Allegiance led by Maple Elementary students

4. Approval of Agenda

5. Approval of Regular & Closed Board Meeting Minutes:  April 27, 2021

6. Awards and Recognitions

6.A. Harlem Middle School Science Olympiad Team

7. Comments from the Community

8. Approval of Bills

8.A. Payables Summary

8.B. Voided Checks

8.C. Payroll Voucher(s)

8.D. Accounts Payable Warrants

9. Communications and Committee Reports

9.A. Michael Sterling, President

9.A.1. Next Regular Board Meeting:  May 24, 2021 @ 6:00 p.m.

9.A.2. Next Business Services Committee meeting:  June 9, 2021 @ 6:00 p.m.

9.A.3. Next Education Committee meeting:  June 16, 2021 @ 6:00 p.m.

9.A.4. Next Policy Committee Meeting:  June 21, 2021 @ 6:00 p.m.

9.A.5. Assignment of Board Members to 2021-2022 Committees

9.A.6. Filling of Board Vacancy Update

9.A.7. Recommendation to approve First Reading of Policy Updates from April 19, 2021 Policy Committee Recommendations

9.A.8. Consensus to change Board Meeting date from January 17, 2022 to January 18, 2022 due to a Monday holiday

9.B. Jill Berogan, Vice President

9.C. Evelyn Meeks, Secretary

9.C.1. Next Equity & Social Justice Meeting:  September 30, 2021 @ 6:00 p.m.

9.D. Rich Meister, Board Member

9.E. Larry Smith, Board member

9.F. Kurt Thompson, Board Member

10. Administrative Reports

10.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction

10.A.1. Recommendation to approve Student Travel Requests:

10.A.2. Presentation of Consolidated District Plan

10.B. Josh Aurand, Assistant Superintendent for Business & Operations

10.B.1. Recommendation to approve Resolution Declaring Surplus Property:

10.B.2. Recommendation to approve Facility Requests:

10.B.3. Recommendation to approve Membership renewal with IHSA/Illinois High School Association for the 2021-2022 School Year 

10.B.4. Recommendation to approve Milk Products renewal with Muller Pinehurst Dairy as attached for FY22

10.B.5. Recommendation to approve Bakery Products renewal with Alpha Bakery for FY22

10.B.6. Recommendation to approve a proposal with United Laboratories for a one-year Water Treatment Service Agreement billed quarterly at $1,597

10.B.7. Recommendation to accept March 2021 Treasurer's Report

10.B.8. Recommendation to approve an Agreement with Central States Fireworks for Harlem High School Graduation for a cost of $3,500

10.B.9. Recommendation to approve Agreement with Jonny B. Enterprises for a rental of a stage, sound and lighting system at Harlem High Graduation/Promish Event for a cost of $12,000

10.B.10. Recommendation to approve an Agreement with Party Company for Outdoor Movie Equipment at Harlem High School Graduation Event at a cost of $2,500

10.B.11. Recommendation to approve an Agreement with Blue Water King Band for Promish Event at a cost of $6,420

10.B.12. Recommendation to approve the renewal quote for the Treasurer's Bond FY22 with a limit of $15,000,000 for a cost of $10,626

10.C. Scott Rollinson, Assistant Superintendent for Human Resources

10.C.1. Recommendation to approve Personnel Agenda & Addendum

10.C.2. Informational only:  Resignations

10.D. Dr. Julie Morris, Superintendent

10.D.1. "Safe2Help" Update

10.D.2. Freedom of Information Act Requested dated May 4, 2021, from Bernadette Soto of the Carpenters Union requesting information regarding District and HC Andersen Roofing Co for FY2019, any and all correspondence between SD 100 such as emails, submittals, certified payroll and pay requests; and any other documents disclosing or identifying subcontractors and the District's Response dated May 6, 2021

10.D.3. Freedom of Information Act Request (FOIA) dated May 3, 2021 from Eagle 3 Analytics requesting all bond transcripts for official debt issued by your public body on or after January 1, 2020 through present date and the District's response dated May 6, 2021

10.D.4. Freedom of Information Act (FOIA) Request from Harlem Federation of Teachers dated April 15, 2021 requesting School Board emails, and Career & Technical Education Coordinator information as previously reported, and the District's Response for a five-day extension on April 19, 2021 and the District's final response providing partial information and denying partial information dated April 29, 2021

10.E. Dr. Michael Flanagan, Assistant Superintendent for Administrative Services/Superintendent Designee

10.E.1. Board Member Basics

10.E.2. Recommendation to approve Job Description posting for Director of Equity & Community Engagement

11. Consent Agenda

11.A. Approve Personnel Agenda & Addendum

11.B. Approve Student Travel Request(s)

11.C. Approve Facility Request(s)

12. ACTION ITEMS

12.A. Approve First Reading of Policy Updates from April 19, 2021 Policy Committee Recommendations

12.B. Approve Resolution Declaring Surplus Property

12.C. Approve Contract renewal with the IHSA/Illinois High School Association for the 2021-2022 school year membership

12.D. Approve a proposal with United Laboratories for a one-year Water Treatment Service Agreement billed quarterly at $1,597.

12.E. Approve Milk Products renewal with Muller Pinehurst Dairy as attached for FY22

12.F. Approve Bakery Products renewal with Alpha Bakery for FY22

12.G. Approve acceptance of March 2021 Treasurer's Report

12.H. Approve Agreement with Central States Fireworks for Harlem High School Graduation Event for a cost of $3,500

12.I. Approve Agreement with Jonny B. Enterprises for a rental of stage, sound and lighting system at Harlem High School Graduation/Promish Event for a cost of $12,000

12.J. Approve Agreement with Party Company for Outdoor Movie Equipment at Harlem High School Graduation Event at a cost of $2,500

12.K. Approve Agreement with Blue Water King Band for Promish Event at a cost of $6,420

12.L. Approve Job Description Posting for Director of Equity & Community Engagement

12.M. Approve renewal quote for the Treasurer's Bond FY22 with a limit of $15,000,000 for a cost of $10,626

13. Announcements and Discussion:  

14. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).

15. ACTION ITEMS AFTER CLOSED SESSION

16. Consideration and approval to appoint Harlem High School Principal

17. Consideration and approval to appoint Middle School Principal

18. Consideration and approval to appoint Ralston Elementary Principal

19. Adjournment