January 8, 2024 at 6:30 PM - Regular Meeting
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I. ROLL CALL - 6:00 P.M. - BOARD ROOM
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II. CLOSED SESSION - 6:00 P.M. - CONFERENCE ROOM
Description:
To discuss in closed session and to take action in open session:
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II.A. The appointment, employment, compensation, discipline, performance, or dismissal of specific employees/coaches.
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II.B. To make a semi-annual review of all closed meetings.
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III. PLEDGE TO THE FLAG - 6:30 P.M. - BOARD ROOM
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IV. APPROVE THE AGENDA
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V. OPPORTUNITY FOR PUBLIC INPUT
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VI. CONSENT AGENDA ACTION ITEMS
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VI.A. Approval of Minutes
Description:
It is my recommendation that you approve the following minutes as presented:
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VI.A.1. Regular meeting minutes of December 11, 2023
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VI.A.2. Closed meeting minutes of December 11, 2023
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VI.A.3. Results from review of closed sessions
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VI.B. Administrators' Reports
Description:
It is my recommendation that you approve the Building Principals', Technology Coordinator's, Business Manager's, Curriculum Director's, and Superintendent's Reports, as presented.
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VI.B.1. Building Principals' Reports
Description:
Mrs. Beth Norman
Mrs. Casey Orellano Mr. Adam Spicer Mr. Scott Maupin |
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VI.B.2. Technology Coordinator's Report
Description:
Mr. Mike McCormick
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VI.B.3. Curriculum Director's Report
Description:
Mr. Matt Swick
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VI.B.4. Superintendent's Report
Description:
Mr. Kevin Feeney:
2. DATES TO REMEMBER: January 3.................Teacher Institute - No School January 4...................School Resumes January 8................ Board Meeting - 6:00 Closed Session; 6:30 Open Session January 15................Martin Luther King, Jr. Day - No School January 31...............City of Wilmington Public Open House, 6pm, WHS Cafetorium February 7...............Staff Development Early Release: BRU 11:00; SIS/WMS11:20; WHS 11:15 February 12..............Board Meeting - 6:30 Closed Session; 7:30 Open Session February 13..............4th Grade Patriotic Music Program; 6:30 PM @ WMS February 14..............Valentine’s Day Parties (Elementary levels) February 19..............Presidents’ Day - No School March 1...................Wildcat Music Ball - 7pm, WHS March 4...................Pulaski Day - No School 3. SOWIC Board Report: Please see attachment. 4. The new IRS mileage rate starting January 2024 is .67 cents per mile. 5. The Administrators and I have been working on the school calendar for next year. We will have a recommendation ready to present at the February Board meeting. 6. Fund Balances for the month of December: Please see attachment. |
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VI.C. Treasurer's Report
Description:
It is my recommendation that you approve the Treasurer's Report for the month of December, 2023, as presented.
Attachments:
()
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VI.D. Bills and Payroll
Description:
It is my recommendation that you approve the bills and payroll for the month of December, 2023, as presented.
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VI.E. Imprest Fund
Description:
It is my recommendation that you approve the Imprest Fund checks as presented, for the month of December, 2023.
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VI.F. Monthly Financial Report
Description:
It is my recommendation that you approve the Monthly Financial Report as presented, for December, 2023.
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VI.G. Student Activity Fund Reports
Description:
It is my recommendation that you approve the Student Activity Fund Reports as presented, for December, 2023.
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VI.H. Additions to the 2023-2024 Support Staff Substitute List
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VI.I. Fundraisers
Description:
It is my recommendation that you approve the following Fundraisers:
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VI.J. Facility Use
Description:
It is my recommendation that you approve the following Facility Use Requests:
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VI.K. Donations
Description:
It is my recommendation that you accept the following donations:
1. One donation in the amount of $5,929.00 from the Wilmington Community to be used towards student lunch debt. |
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VI.L. Sale or Disposal of Property No Longer Needed for School Purposes
Description:
It is my recommendation that you approve the following Sale or Disposal of Property No Longer Needed for School Purposes:
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VI.L.1. 4 boxes (32 books total) 8th Grade Honors Algebra Paperback Textbooks
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VI.M. Approve Updates made to the following Board Policies
Description:
It is my recommendation that you approve the updates made to Board Policies to reflect changes made in employment status for the following roles: Replace Official Records custodian at Wilmington High School from Lisa Holmes to Krista Niehls, Principal secretary. Replace Venita Dennis as SIS Principal with Casey Orellano.
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VI.M.1. 7:340 - Students
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VI.N. Acceptable Use Policy (AUP Policy) 2024
Description:
It is my recommendation that you approve the Acceptable Use Policy (AUP) 2024, as presented.
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VI.O. Authorization to Seek Bids for services and supplies for the 2024-2025 School Year
Description:
It is my recommendation that you authorize the seeking of bids for the following services and supplies for the 2024-2025 school year (bread, garbage removal, gas, diesel fuel, cafeteria, etc.)
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VI.P. Approve Seniority Lists
Description:
It is my recommendation that you approve the Seniority Lists as of December 22, 2023 for the Support Staff and for the Certified Staff, as presented.
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VII. OTHER ACTION ITEMS
Description:
There is a Motion to approve the following Consent Agenda Items as presented:
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VII.A. Approve Consent Agenda Items
Description:
It is my recommendation that you approve the Consent Agenda Items.
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VII.B. Personnel
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VII.B.1. Resignations or Terminations
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VII.B.2. Retirements
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VII.B.3. Leaves of Absence
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VII.B.4. Reassignments
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VII.B.5. Recommendations for Employment
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VII.B.5.a. One 8-Hour, 12-Month, Custodial/Maintenance Employee
Description:
Mr. Feeney supports Mr. Habing's recommendation to hire Scott Cherney into the position of 8-hour, 12-month Custodial/Maintenance employee. Employment is pending compliance with all federal, state, and local guidelines.
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VII.B.5.b. Federally Impacted Properties Consultant
Description:
Mr. Feeney recommends that you approve the contract renewal with Dr. Tom Madden, Federally Impacted Properties Consultant, including an annual expense of $7,500 for fiscal year 2025 and $7,500 for fiscal year 2026. This agreement will cover the 2024-2025 and 2025-2026 school years.
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VII.C. Approve three-year contract and service agreement with Apptegy
Description:
It is my recommendation that you approve the three-year contract with Apptegy to build, design, and host the Wilmington School District website, custom mobile App, and mass notification system from July 1st, 2024 through June 30th, 2027 for an annual cost of $10,400 and a one-time fee for training and development of $5,641.
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VII.D. Approve Resolution 1-24: Designating Signatures on District Accounts and Investments
Description:
Mr. Feeney recommends that you approve Resolution 1-24: Designating Signatures on District Accounts and Investments.
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VII.E. Approve AG Parts Purchase Agreement
Description:
It is Mr. Feeney’s recommendation that you accept the quote from AG Parts to purchase the Wilmington School District's 390 end-of-life Chromebooks for up to $3,120, pending the condition of each Chromebook.
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VII.F. Approve the receipt of a Library Grant from the State of Illinois
Description:
It is Mr. Feeney’s recommendation that you approve the receipt of a FY 24 School District Library grant from the State of Illinois in the amount of $1,016.97.
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VII.G. Approve the receipt of the IEMA-OHS Intergovernmental Grant Agreement
Description:
It is Mr. Feeney’s recommendation that you approve the receipt of the State FY 24 REP Local Compensation Grant Agreement, which will cover the cost of purchasing new handheld radio accessories.
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VIII. DISCUSSION ITEMS - PRESIDENT'S PREROGATIVE
Description:
Board Policy - Stephanie Southall and C.J. Dziuban
Facilities Update/Construction Committee - Terry Anderson, Chris Alberico and Tim Cragg Foundation for Excellence - Tim Cragg Handbook Committee - Chris Alberico and Lauren Kempes IASB Delegate/Legislative Liaison - Peggy Kunz Negotiations Committee - Terry Anderson and Peggy Kunz TAB/Leadership Committee - Terry Anderson Three Rivers Governing Board - Lauren Kempes WILCO Board of Control - Peggy Kunz |
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IX. CORRESPONDENCE
Description:
None at this time.
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X. ADJOURN
Description:
To adjourn until the next special meeting on Monday, February 12, 2024, at 6:30 PM. Closed session will begin at 6:00 PM.
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