February 5, 2024 at 7:00 PM - Regular Meeting

I. Roll Call

II. Pledge of Allegiance

III. First Public Comments/Questions (20 Minutes)

IV. Communications from the Superintendent

IV.A. Student Board Member Report

IV.B. Community Relations Report 

IV.C. District Updates

IV.C.1. Black History Month Celebration - February 29

IV.C.2. Motion to Approve the Illinois State Board of Education District Discipline Improvement Plan

IV.C.3. Motion to Approve the 23-24 Independent Audit Engagement Letter

IV.C.4. Motion to Approve the Intergovernmental Agreement Between the School Association for Special Education (SASED) and East Aurora School District 131

V. Motion to Approve the Following Consent Agenda, as listed:

V.A. Board of Education Meeting Minutes of January 22, 2024

V.B. Executive Session Meeting Minutes of January 22, 2024

V.C. Monthly Financial Reports, as listed:

V.C.1. List of Bills

V.D. Personnel Report, as listed:

V.D.1. Resignations

V.D.2. Appointments

V.D.3. Adjusted Appointments

V.D.4. Leaves

V.D.5. Retirements

V.D.6. Dismissals

V.D.7. Differentials

V.E. Donations, as listed:

V.E.1. 120 Tickets from the Paramount Theater to Gates School

V.E.2. Automated External Defibrillators, Battery Packs, Shock Pack Pads, Carrying Cases, Wall Cabinets and 25 CPR Kits on Behalf of Vernon Lavia from Defibrillators, Inc. at an Estimated Value of $3,500

V.E.3. $500 to East High from Healthy High School Challenge

V.E.4. 2007 Toyota Sienna to East High's Auto Shop Department from Melinda Thomas

V.F. Overnight Fieldtrips, as listed:

V.F.1. East High - Chess Club Competition - Peoria, IL - February 8-10, 2024

V.F.2. East High NJROTC -  State Drill Championship - Richton Park, IL - February 23-24, 2024

V.F.3. East High - DECA State Career Development Conference - Rosemont, IL - February 29-March 2, 2024

V.G. Settlement of Workers Compensation Claim #21F50J495483/Case #21WC011846

VI. Finance/Personnel Committee, Dan Barreiro, Chair, met January 22, 2024 at 5:30 p.m. at the Administrative Center

VI.A. Informational/Discussion Items:

VI.A.1. Next Finance/Committee Meeting - Monday, February 5, 2024 and Monday, March 4, 2024 at 5:30 p.m. at the Administrative Center

VI.A.2. Finance/Personnel Committee Meeting Minutes of January 22, 2024

VI.A.3. Amended Budget Timeline for FY24

VI.A.4. Bidding Timelines

VI.A.4.a. Transportation

VI.A.4.b. Food Service

VI.A.5. Administrative Procedures for Meal Expense

VI.A.6. Review of the Following Revisions to IASB PRESS Board Policies:

VI.A.6.a. Policy 5:330 (Educational Support Personnel - Sick Days, Vacation, Holidays and Leaves)

VI.A.6.b. Policy 6:15 (Instruction - School Accountability)

VI.A.6.c. Policy 6:30 (Instruction - Organization of Instruction)

VI.A.6.d. Policy 6:50 (Instruction - School Wellness)

VI.A.6.e. Policy 6:60 (Instruction - Curriculum Content)

VI.A.6.f. Policy 7:60 (Students - Residence)

VI.A.6.g. Policy 7:70 (Students - Attendance and Truancy)

VI.A.6.h. Policy 7:160 (Students - Student Appearance)

VI.A.6.i. Policy 7:165 (Students - School Dress Code)

VI.A.6.j. Policy 7:190 (Students - Student Behavior)

VI.A.6.k. Policy 7:285 (Students - Anaphylaxis Prevention, Response, and Management Program)

VI.A.6.l. Policy 7:290 (Students - Suicide and Depression Awareness and Prevention)

VI.A.6.m. Policy 8:30 (Community Relations - Visitors to and Conduct on School Property)

VI.A.7. Request for One (1) FTE Data Integration Coordinator

VI.A.8. NICHE District Public Relations Project

VI.A.9. Emergency Authorization for Two (2) 1-to-1 Teacher Assistants for Gates and Hermes Schools

VI.A.10. East High School Overload Request

VI.B. Action Items: 

VI.B.1. Motion to Approve One (1) FTE Data Integration Coordinator

VI.B.2. Motion to Approve the NICHE District Public Relations Project for One Year in the Amount of $23,990

VI.B.3. Motion to Approve the East High School Overload Request for Second Semester

VII. Curriculum and Programs Committee, Juan Sifuentes, Chair, met on January 22, 2024 at 6:00 p.m. at the Administrative Center

VII.A. Informational/Discussion Items:

VII.A.1. Next Curriculum Committee Meeting - Tuesday, February 20, 2024 at 6:00 p.m. at the Administrative Center

VII.A.2. Curriculum Committee Meeting Minutes of January 22, 2024

VII.A.3. Dieterich School Improvement Plan

VII.A.4. Waldo School Improvement Plan

VII.A.5. Block Scheduling Update Presentation

VII.A.6. Kindergarten Backpack Proposal

VII.A.7. Accelerated Placement Update

VII.A.8. Attendance & Enrollment Update

VII.B. Action Items:  None

VIII. Building & Grounds Committee, Bruce Schubert, Chair, 

VIII.A. Informational/Discussion Items:

VIII.A.1. Next Building & Grounds Committee Meeting - Monday, February 5, 2024 and Monday, March 4, 2024 at 6:00 p.m. at the Administrative Center

VIII.A.2. 2023 Winter Break Projects Update

VIII.A.3. Tomcat Future Center Update

VIII.A.4. REC Update

VIII.A.5. Allen Asbestos Abatement Window Project Bid Results

VIII.A.6. Automated External Defibrillator Purchase Bid Results

VIII.A.7. District Video Surveillance and Access Control Service Contract Request for Proposal

VIII.A.8. District Technology Backup Systyem - Unitrends

VIII.A.9. ERATE Bid Results

VIII.A.10. Cold Weather Incidents

VIII.A.11. Facial Recognition Integration Project

VIII.A.12. Work Order Summary

VIII.B. Action Item:  

VIII.B.1. Motion to Award the 2024 Allen Window Abatement Base Bid and Alternate #01 to Nationwide Environmental and Demolition in the Amount of $30,600

VIII.B.2. Motion to Award the Automatic External Defibrillators Bid to Cintas Corp No. 2 in the Amount of $122,781

VIII.B.3. Motion to Approve the Purchase of Unitrends Back-up Appliance Including Unitrends DRaas Cloud Recovery, Microsoft 365 Back-up, Spanning Google Workshop Back-up, and 24 SLA services Agreement in the Amount of $105,955 per Year for Three Years

VIII.B.4. Motion to Approve the East High School Windows, Envelope and Watermain Replacement Phase 2 Base Bid Plus Alternate #01 and Alternate #02 to CMM Group, Inc. in the Amount of $2,386,413

IX. Executive Session for the Purpose of Discussing Land Acquisition, Worker's Compensation and the Appointment, Employment, Performance, Compensation and Dismissal of a Specific Employee

X. Action Resulting from Executive Session

XI. Second Public Comments/Questions (20 Minutes)

XII. Informational Items, if any:

XII.A. FOIA

XIII. Adjournment