December 18, 2023 at 7:00 PM - Regular Meeting

I. Roll Call

II. Pledge of Allegiance

III. First Public Comments/Questions (20 Minutes)

IV. Communications from the Superintendent

IV.A. Student Board Member Report

IV.B. Community Relations Report

IV.C. Levy Presentation

IV.C.1. Motion to Adopt the Proposed 2023 Certificate of Tax Levy and Related Board Resolutions as Presented

IV.C.2. Motion to Approve the Resolution Abating the Taxes Heretofore Levied for the Year 2023 to Pay Debt Service on the Taxable General Obligation School Bonds (Alternate Revenue Source), Series 2016B (Qualified School Construction Bonds), General Obligation School Bonds (Alternate Revenue Source), Series 2020A, and General Obligation Lease Obligations (Alternate Source), Series 2020C

IV.C.3. Motion to Approve the Resolution Abating a Portion of the Tax Heretofore Levied for the Year 2023 to Pay Debt Service on the General Obligation School Bonds, Series 2016

IV.D. Audit Presentation

IV.D.1. Motion to Accept the 2022-2023 Independent Financial Audit

IV.E. District Updates

V. Motion to Approve the Following Consent Agenda, as listed:

V.A. Board of Education Meeting Minutes of December 4, 2023

V.B. Executive Session Meeting Minutes of December 4, 2023

V.C. Monthly Financial Reports, as listed:

V.C.1. List of Bills

V.C.2. October 2023 Financials

V.C.3. Payroll Report

V.D. Personnel Report, as listed:

V.D.1. Resignations

V.D.2. Appointments

V.D.3. Adjusted Appointments

V.D.4. Leaves

V.D.5. Differentials

V.E. Donations, as listed:

V.E.1. $25,096.59 in Mini Grants for Staff from the Aurora East Educational Foundation

V.E.2. $250 to Brady School from the Torres Family

V.E.3. Miscellaneous School Supplies for Brady School from Nicole Johnson at Aurora Storage

V.E.4. 480 Assorted Drinks for Cowherd Middle School from Pepsi

VI. Finance/Personnel Committee, Dan Barreiro, Chair, met December 4, 2023 at 5:30 p.m. at the Administrative Center

VI.A. Informational/Discussion Items:

VI.A.1. Next Finance/Committee Meeting - Tuesday, January 9, 2024 at 5:30 p.m. at the Administrative Center

VI.A.2. Finance/Personnel Committee Meeting Minutes of December 4, 2023

VI.A.3. Bond Abatement Documents

VI.A.4. Review Revisions to the Following IASB PRESS Board Policies:

VI.A.4.a. Policy 2:20 (Board of Education - Powers and Duties of the Board of Education; Indemnification)

VI.A.4.b. Policy 2:120 (Board of Education - Board Member Development)

VI.A.4.c. Policy 2:200 (Board of Education - Types of Board of Education Meetings)

VI.A.4.d. Policy 2:220 (Board of Education - Board of Education Meeting Procedure)

VI.A.4.e. Policy 2:220-E2 (Exhibit - Motion to Adjourn to Closed Meeting)

VI.A.4.f. Policy 2:220-E6 (Exhibit - Log of Closed Meeting Minutes)

VI.A.4.g. Policy 4:10 (Operational Services - Fiscal and Business Management)

VI.A.4.h. Policy 4:30 (Operational Services - Revenue and Investments)

VI.A.4.i. Policy 4:60 (Operational Services - Purchases and Contracts)

VI.A.4.j. Policy 4:130 (Operational Services - Free and Reduced - Price Food Services)

VI.A.4.k. Policy 4:130-E (Exhibit - Free and Reduced - Price Food Services; Meal Charge Notifications)

VI.A.4.l. Policy 4:160 (Operational Services - Environmental Quality of Building and Grounds)

VI.A.4.m. Policy 5:30 (Personnel - Hiring Process and Criteria)

VI.A.4.n. Policy 5:190 (Personnel - Teacher Qualifications)

VI.A.4.o. Policy 5:200 (Personnel - Terms and Conditions of Employment and Dismissal)

VI.A.4.p. Policy 5:210 (Personnel - Resignations)

VI.A.4.q. Policy 5:250 (Personnel - Leaves of Absence)

VI.A.4.r. Policy 6:230 (Instruction - Library Media Program)

VI.A.4.s. Policy 7:270 (Students - Administering Medicines to Students)

VI.A.5. EA Paws and Healing Hearts Comfort Dog Program Agreement

VI.A.6. Let's Talk Dixie Doodle Book Order Request

VI.A.7. Request for Three (3) 1.0 FTE Parent Educators for the Jumpstart Program and One (1) 1.0 FTE Jumpstart Supervisor

VI.B. Action Items: 

VI.B.1. Motion to Approve the EA Paws and Healing Hearts Comfort Dog Program Agreement

VI.B.2. Motion to Approve Purchasing Additional "Let's Talk Dixie Doodle" Books in the Amount of $18,000

VI.B.3. Motion to Approve Three (3) 1.0 FTE Parent Educators for the Jumpstart Program and One (1) 1.0 FTE Jumpstart Supervisor

VII. Curriculum and Programs Committee, Juan Sifuentes, Chair

VII.A. Informational/Discussion Items:

VII.A.1. Next Curriculum Committee Meeting - Monday, December 18, 2023 and Monday, January 22, 2024 at 6:00 p.m. at the Administrative Center

VII.B. Action Items:  None

VIII. Building & Grounds Committee, Bruce Schubert, Chair, met December 4, 2023 at 6:00 p.m. at the Administrative Center

VIII.A. Informational/Discussion Items:

VIII.A.1. Next Building & Grounds Committee Meeting - Tuesday, January 9, 2024 at 6:00 p.m. at the Administrative Center

VIII.A.2. Building & Grounds Committee Meeting Minutes of December 4, 2023

VIII.A.3. REC Update

VIII.A.4. Dieterich Ceiling Replacement and Abatement Bid Results

VIII.A.5. Sensory Room Furniture Bid Results

VIII.A.6. Allen Window Replacement Bid Results

VIII.A.7. Roof Replacement Bid Results (Cowherd/East High)

VIII.A.8. Brady Stairwell Repair

VIII.A.9. O'Donnell Preschool Playground Proposal

VIII.A.10. Nextiva Phone System Proposal

VIII.A.11. Work Order Summary

VIII.B. Action Item:  

VIII.B.1. Motion to Award the 2024 Dieterich Ceiling Asbestos Abatement Project Base Bid Plus Allowance to Nationwide Environmental and Demo, LLC (NED) in the Amount of $162,400

VIII.B.2. Motion to Award the 2024 Dieterich Ceiling Project Base Bid to Construction Inc. In the Amount of $347,000

VIII.B.3. Motion to Award the Bid for Sensory Equipment and Furniture to Fun and Function, LLC in the Amount of $122,979.07

VIII.B.4. Motion to Award the 2024 Allen Window Replacement Base Bid and Alternate #01 to Lite Construction, Inc. in the Amunt of $512,000

VIII.B.5. Motion to Award the 2024 Roof Replacement Project Base Bid #1 (East High Roof A&B), Base Bid #2 (Cowherd Roof A) plus Alternate #03 (Cowherd Roof B&C) to JL Adler Roofing and Sheet Metal in the Amount of $1,016,820

VIII.B.6. Motion to Approve a Resolution for the Emergency Repair of the Brady School Stairwell to Lite Construction, Inc. in the Amount of $61,400

VIII.B.7. Motion to Approve the Purchase of Preschool Playground at O'Donnell School from Game Time (Omnia Contract #20170001134) in the Amount of $95,680.67

VIII.B.8. Motion to Enter into a 4-Year Agreement with Nextiva, Inc. for District Wide Telephone Services in the Amount of $10,365 per Month

IX. Executive Session for the Purpose of Discussing Land Acquisition, Worker's Compensation and the Appointment, Employment, Performance, Compensation and Dismissal of a Specific Employee

X. Action Resulting from Executive Session

XI. Second Public Comments/Questions (20 Minutes)

XII. Informational Items, if any:

XII.A. FOIA

XIII. Adjournment