December 21, 2020 at 7:00 PM - Regular Meeting - Virtual

I. Roll Call

II. Pledge of Allegiance

III. First Public Comments/Questions (20 Minutes)

III.A. Public Call Number (Listen Only):  425-436-6200      Access Code: 485-025

III.B. Comments Will Be Accepted Until 3:00 p.m. on Monday, December 21, 2020

III.C. Questions/Comments Link

IV. Communications from the Superintendent

IV.A. Motion to Approve the Revised Restrictive Covenant Agreement Regarding the Avalon Heights Property

IV.B. Motion to Ratify the Estoppel Certificate for the Second Amendment to the Avalon Heights Redevelopment Agreement Retroactive to December 7, 2020

IV.C. District Provided Meals Update

IV.D. Annual Financial Report (AFR) and Audit FY20 Update

IV.E. VNA Covid-19 Partnership

IV.F. Motion to Accept the Quote for the Removal and Reinstallation of all Exit Signs, Emergency Fixtures and Fire and Low Voltage Devices and Furnish Temporary Light Fixtures as Needed at Waldo Middle School to Platt Electrical, Inc. in the Amount of $26,500

IV.G. Motion to Approve the Intergovernmental Agreement with the State of Illinois Regarding the Indian Trail Property

V. Motion to Approve the Following Consent Agenda, as listed:

V.A. Board of Education Meeting Minutes of December 7, 2020

V.B. Executive Session Meeting Minutes of December 7, 2020

V.C. Monthly Financial Reports, as listed:

V.C.1. List of Bills

V.C.2. October 2020 Financials

V.C.3. Payroll Report

V.D. Donations, as listed:

V.D.1. Seasonal Decor and Yarn Supplies for Beaupre Elementary School from the JoAnn's Fabrics/Kids in Need Foundation

V.D.2. $400 in School Supplies from Waubonsee Community College

V.E. Destruction of Verbatim Record of Closed Meetings from January 2004 to December 2016

VI. Finance/Personnel Committee, Annette Johnson, Chair, met December 8th at 5:00 p.m.

VI.A. Informational/Discussion Items:

VI.A.1. Next Finance/Committee Meeting - Tuesday, January 12, 2021 at 5:00 p.m.  

VI.A.2. Finance/Personnel Committee Meeting Minutes of December 8, 2020

VI.A.3. Debt Restructuring

VI.B. Old Business:

VI.B.1. Annual Audit Update

VI.B.2. Update from the Illinois Comptroller's Office

VI.C. New Business:

VI.C.1. Personnel - ACCESS Tutors/ACCESS Teachers

VI.D. Action Items: None

VII. Curriculum and Programs Committee, Kimberly Hatchett, Chair

VII.A. Informational/Discussion Items:

VII.A.1. Next Curriculum Committee Meeting - Monday, December 21, 2020 at 6:00 p.m.

VII.B. Action Items:  None

VIII. Building & Grounds Committee, Bruce Schubert, met December 7th at 6:00 p.m.

VIII.A. Informational/Discussion Items:

VIII.A.1. Next Building & Grounds Committee Meeting - Monday, January 4, 2021 at 6:00 p.m.

VIII.A.2. Building & Grounds Committee Meeting Minutes of December 7, 2020

VIII.A.3. Fall 2020 Site Improvement Update

VIII.A.3.a. General Update

VIII.A.3.b. Change Orders

VIII.A.4. 2021 Construction Project

VIII.A.4.a. HVAC Timeline

VIII.A.5. New Administrative Office Update

VIII.A.5.a. General Update

VIII.A.6. Adventures Program

VIII.A.6.a. Project Schedule

VIII.A.6.b. Updated Project Budget Summary

VIII.A.7. District 131 Building Rental Agreement Review

VIII.A.8. Domeier Property Sale Request

VIII.A.8.a. Appraisal

VIII.A.8.b. Facility Assessment

VIII.A.9. Work Tickets

VIII.A.10. Incident Report

VIII.B. Action Item:  

VIII.B.1. Motion to Award the Door Replacement Project Base Bid and Alternate 1 to Troop Contracting, Inc. in the Amount of $92,328

VIII.B.2. Motion to Approve the Request by the City of Aurora to Use "In-Kind Assistance" Funds in the Amount of $20,834 to Pay for the Materials, Labor and Installation of Three (3) Street Lights on South State Street

VIII.B.3. Motion to Accept the Quote for the Removal, Storage and Reinstallation of the Lighting at Waldo Middle School in the Areas that are Required for Asbestos Abatement to Eco Lighting Services and Technology in the Amount of $93,000

IX. Executive Session for the Purpose of Discussing Property Acquisition and the Appointment, Employment and Dismissal of a Specific Employee

X. Action Resulting from Executive Session

X.A. Motion to Approve the Personnel Report, as listed:

X.A.1. Resignations

X.A.2. Appointments

X.A.3. Adjusted Appointments

X.A.4. Adjusted Appointments

X.A.5. Leaves

X.A.6. Differentials

XI. Second Public Comments/Questions (20 Minutes)

XI.A. Comments Will Be Accepted Until 3:00 p..m. on Monday, December 21, 2020

XI.B. Questions/Comments Link

XII. Informational Items, if any:

XII.A. FOIA

XIII. Adjournment