May 21, 2018 at 7:00 PM - Regular

I. Roll Call

II. Pledge of Allegiance

III. Communications from the Superintendent

III.A. Superintendent Report

III.B. Community Relations Report

III.C. Student Board Member Report

IV. First Public Comments/Questions (20 Minutes)

V. Board Comments

VI. Motion to Approve the Following Consent Agenda, as listed:

VI.A. Board of Education Meeting Minutes of May 7, 2018

VI.B. Executive Session Meeting Minutes of May 7, 2018

VI.C. Special Board of Education Meeting Minutes of May 8, 2018

VI.D. Executive Session Minutes of Special Meeting on May 8, 2018

VI.E. Special Board of Education Meeting Minutes of May 9, 2018

VI.F. Executive Session Minutes of Special Meeting on May 9, 2018

VI.G. Special Board of Education Meeting Minutes of May 10, 2018

VI.H. Executive Session Minutes of Special Meeting on May 10, 2018

VI.I. Special Board of Education Meeting Minutes of May 11, 2018

VI.J. Executive Session Minutes of Special Meeting on May 11, 2018

VI.K. Monthly Financial Reports, as listed:

VI.K.1. List of Bills

VI.K.2. April 2018 Financials

VI.K.3. Fund Balance Report

VI.K.4. Investment Report

VI.K.5. Payroll Report

VI.L. Personnel Report, as listed:

VI.L.1. Resignations

VI.L.2. Appointments

VI.L.3. Adjusted Appointments

VI.L.4. Leaves

VI.L.5. Recalls

VI.L.6. Retirements

VI.M. Donations, as listed:

VI.M.1. $100 from the East Aurora High School PTA for the East High Principal's Scholarship Fund

VII. Finance/Personnel Committee, Annette Johnson, Chair, met May 15th at 5:00 p.m. at the Service Center

VII.A. Informational Items:

VII.A.1. Meeting Schedule - Tuesday, June 12th at 4:30 p.m. at the SSC

VII.A.2. Bond Refinancing Presentation

VII.A.3. Sustainability Partners Update

VII.A.4. Department Budgets

VII.A.4.a. High School Athletics

VII.A.4.b. Physical Education/Drivers' Education

VII.A.4.c. Superintendent/Board of Education

VII.A.4.d. Human Resources

VII.A.4.e. Technology

VII.A.4.f. Activities/Middle School Athletics

VII.A.5. Committee Meeting Dates for the 18/19 School Year

VII.A.6. Revisions to the Following IASB PRESS Policies:

VII.A.6.a. 7:190 (Students - Student Behavior)

VII.A.6.b. 7:250 (Students - Student Support Services)

VII.A.6.c. 7:260 (Students - Exemption for Physical Education)

VII.A.6.d. 7:275 (Students - Orders to Forgo Life-Sustaining Treatment)

VII.A.6.e. 7:305 (Students - Student Athlete Concussions and Head Injuries)

VII.A.6.f. 7:340 (Students - Student Records)

VII.B. Action Items: 

VII.B.1. Motion to Award the Science Equipment Bids as Follows:

VII.B.1.a. 11,511.93 to Ward's Science

VII.B.1.b. $12,723.85 to Fisher Scientific

VII.B.1.c. $1,350.83 to Carolina Biological

VII.B.2. Motion to Award the K-2 Classroom Libraries Bid to Booksource in the Amount of $191,404.83

VII.B.3. Motion to Award the Copier Paper Bid to Midland Paper in the Amounts Listed in Schedule B for One Year with an Option to Extend for Two (2) Additional Years

VII.B.4. Motion to Award the Preschool Furniture Bids as Follows:

VII.B.4.a. $27,616.41 to Lakeshore

VII.B.4.b. $5,017.23 to School Specialty

VIII. Curriculum and Programs Committee, Kimberly Hatchett, Chair

VIII.A. Informational/Discussion Items:

VIII.A.1. Meeting Schedule - Monday, May 21st at 5:00 p.m. at the SSC

VIII.B. Action Items:  None

IX. Building & Grounds Committee, Ken Darby/Bruce Schubert, Co-Chairs, met May 7th at 5:00 p.m. at the School Service Center

IX.A. Informational/Discussion Items:

IX.A.1. Meeting Schedule - Wednesday, May 16th at 4:30 p.m. at East High and Monday, June 4th at 5:00 p.m. at the SSC

IX.A.2. Building & Grounds Meeting Minutes of May 7, 2018

IX.A.3. Facility Use Request - High School Track

IX.A.4. Incident Reports

IX.A.4.a. East High Cafeteria

IX.A.4.b. Cowherd Sanitary Line Replacement

IX.A.5. B&G Committee Vision, Mission and Role

IX.A.6. Custodial Supply Bid

IX.A.7. Staffing Updates

IX.A.7.a. Safety and Security

IX.A.7.b. Construction Manager

IX.A.7.c. Supervisor

IX.A.7.d. Summer Help

IX.A.8. LED Lighting Plan

IX.A.9. Radon Update

IX.A.10. Water Testing Update

IX.A.11. May Board Presentation on Summer Projects

IX.A.12. Bldg. & Grounds Committee Meeting Dates for 2018/2019

IX.A.13. Asbestos Update

IX.A.14. Facility Improvements:

IX.A.14.a. SSC/Admin Center

IX.A.14.b. East High Construction

IX.A.14.c. Waldo Summer 2018

IX.A.14.d. Waldo Move Out Process

IX.B. Action Items: 

IX.B.1. Motion to Reject Bids for East High School's Phase 6 Flooring

IX.B.2. Motion to Approve East High School Roofing Bid to R.E. Burke in the Amount of $479,000

IX.B.3. Motion to Approve the Brady Stair Repair Bid to Lite Construction in the Amount of $17,875

IX.B.4. Motion to Approve the Following Custodial Supply Bids:

IX.B.4.a. Paper Products to Unique Products in the Amount of $66,260

IX.B.4.b. Hand Soap and Sanitizer to Ecolab in the Amount of $10,032.50

IX.B.4.c. Feminine Hygiene Products to Warehouse Direct in the Amount of $16,537.80

IX.B.4.d. Trash Can Liners to Unipak in the Amount of $89,000

IX.B.4.e. Chemicals to Warehouse Direct in the Amount of $46,317.36

IX.B.4.f. Cleaning Supplies to Warehouse Direct in the Amount of $210,858.32

X. Executive Session for the Purpose of Discussing Negotiations and the Appointment, Employment and Dismissal of a Specific Employee

XI. Action, if any, Resulting from Executive Session

XII. Second Public Comments/Questions (20 Minutes)

XIII. Informational Items, if any

XIII.A. FOIA Update

XIV. Adjournment