August 17, 2015 at 7:00 PM - Regular

I. Roll Call

II. Pledge of Allegiance

III. Communications from the Superintendent

III.A. Superintendent Report - Dr. Popp

III.B. Community Relations Report - Matt Hanley

IV. Board Comments

V. Public Comments/Questions

VI. Motion to Approve the Following Consent Agenda, as listed:

VI.A. Board of Education Meeting Minutes of August 3, 2015

VI.B. Executive Session Meeting Minutes of August 3, 2015

VI.C. Amended Executive Session Minutes of June 1, 2015

VI.D. Monthly Financial Reports, as listed:

VI.D.1. List of Bills

VI.D.2. July 2015 Financials

VI.D.3. Fund Balance Report

VI.D.4. Investments Report

VI.D.5. Payroll Report

VI.E. Grants, as listed:

VI.E.1. "Fuel up to Play 60" Grant in the Amount of $3,500 from the Midwest Dairy Council for Johnson Elementary School

VI.F. Donations, as listed:

VI.F.1. $1,300 from James Hanauer for the East Aurora High School Football Program for Equipment

VI.F.2. $4,500 from Community Christian Church for Purchasing School Supplies, Faculty Lounge Needs and Playground Equipment for Brady Elementary School

VI.G. Personnel Report, as listed:

VI.G.1. Appointments

VI.G.2. Resignations

VI.G.3. Adjusted Appointments

VI.G.4. Recalls

VI.G.5. Retirements

VI.G.6. Leaves

VI.H. Consideration and Adoption of Resolution and Order on the Findings of Fact and Recommendation in the Matter Before the Illinois State Board of Education Regarding Robert Green and East Aurora School District 131

VI.I. Approve that Executive Session Minutes from April 21, 2014 through June 15, 2015 Remain Closed from Public Inspection and that the Section Entitled "Release of Executive Session Minutes" from the January 5, 2015 Minutes be Released

VII. Curriculum and Programs Committee, Kimberly Hatchett, Chair, met August 3, 2015 at 5:00 p.m. at the SSC

VII.A. Informational/Discussion Items:

VII.A.1. Meeting Schedule - Tuesday, September 8th at 5:00 p.m. at the SSC

VII.A.2. Committee Minutes of August 3, 2015

VII.A.3. Teaching and Learning Budget

VII.A.4. Special Education Budget 

VII.B. Action Items: None

VIII. Building & Grounds Committee, Richard Leonard,/Ken Darby, Chairs, met August 5, 2015 at 4:30 p.m. at the SSC

VIII.A. Informational/Discussion Items:

VIII.A.1. Meeting Schedule - Wednesday, September 9, 2015 at 4:30p.m. at the SSC

VIII.A.2. Committee Meeting Minutes of August 5, 2015

VIII.A.3. Vehicle Inventory/Usage

VIII.A.4. Janitorial Supply Bid

VIII.A.5. Kindergarten Center Update

VIII.A.6. Summer Building Update

VIII.B. Action Items: 

VIII.B.1. Motion to Approve Soliciting Bids for Snow Plowing

VIII.B.2. Motion to Approve Soliciting Bids for the High School Little Theater Renovation

VIII.B.3. Motion to Approve the Following Budgets for Fiscal Year 2016

VIII.B.3.a. Building and Grounds

VIII.B.3.b. Site and Construction Fund

VIII.B.3.c. Safety

IX. Personnel & Policy Committee, John Laesch/Alex Arroyo, Chairs, met August 5 2015 at 6:00 p.m. at the SSC

IX.A. Informational/Discussion Items:

IX.A.1. Meeting Schedule - Wednesday, September 9th at 6:00 p.m. at the SSC

IX.A.2. Committee Minutes of August 5, 2015

IX.A.3. Discussion of Minutes and Process

IX.A.4. Review Special Education Procedures

IX.A.5. Discussion/Revision of School Board Policy 2:140 (Board of Education - Communications to and from the Board)

IX.A.6. Discussion/Revision of School Board Policy 2:140-E (Board of Education - Exhibit - Guidance for Board Member Communications, Including Email Use)

IX.B. Action Items:  

IX.B.1. Motion to Approve One (1) FTE Drivers Education Teacher at East High School

IX.B.2. Motion to Approve One (1) FTE Math Teacher at Waldo Middle School

IX.B.3. Motion to Approve One (1) FTE Social Worker at O'Donnell/Johnson Elementary Schools

IX.B.4. Motion to Approve One (1) FTE Speech and Language Pathologist at East High School/East Aurora Extension Campus

IX.B.5. Motion to Approve a (.5) FTE PE/Health Drivers Education Facilitator at the Administrative Service Center

IX.B.6. Motion to Approve a (.5) FTE Fine Arts Facilitator at the Administrative Service Center

X. Finance Committee, Annette Johnson, Chair, met August 11, 2015 at 4:30 p.m. at the SSC

X.A. Informational/Discussion Items:

X.A.1. Meeting Schedule - Tuesday, September 15th at 4:30 p.m. at the SSC

X.A.2. Refunding Bonds and Restructuring Schedule 

X.A.3. Current Bid List

X.B. Action Items:  

X.B.1. Motion to Approve the Following Department Fiscal Year 2016 Budgets:

X.B.1.a. Finance

X.B.1.b. Superintendent/BOE

X.B.1.c. Building Allocations

X.B.1.d. Title III

X.B.2. Motion to Award the PE Uniform Bid to Marathon Sportswear in the Amount of $20,181.95

X.B.3. Motion to Award the Special Education Transportation Bid to Midwest Transit Equipment in the Amount of $149,742 if Delivered in August or $147,774 if Delivered in October (depending on availability)

X.B.4. Motion to Award the Band Instruments Bid to Washington Music Center in the Amount of $121,757

X.B.5. Motion to Accept the Fiscal Year 2016 Tentative Budget as Present and to Hold a Public Hearing on September 21, 2015 Prior to Final Adoption

XI. Executive Session for the Purpose of Discussing Negotiations, Litigation and Land Acquisition

XII. Informational Items, if any

XII.A. Upcoming Events

XII.B. FOIA Update

XII.C. News Articles

XII.D. Legal Bills

XIII. Adjournment