June 17, 2013 at 7:00 PM - Regular

I. Roll Call

II. Pledge of Allegiance

III. Approval of Minutes

III.A. Motion to Approve the Executive Session Meeting Minutes of June 10, 2013

IV. Response to Previous Public Comments/Questions, if any

V. Communications from the Superintendent

V.A. Community Relations Report - Mr. Adam Harding

V.B. Motion for the Reconsideration of the Food Service Bids - President Annette Johnson

V.C. Motion to Approve the Board of Education Meeting Dates for the 2013/2014 School Year - President Annette Johnson

V.D. Motion to Approve the Quad County Urban League Contract - President Annette Johnson

V.E. Motion to Approve the Agreement with the U.S. Department of Education Office for Civil Rights Regarding Policies and Procedures Associated with Discrimination due to Harassment - President Annette Johnson

V.F. Consensus on Waiving the Fee for the Use of East High School's Track - President Annette Johnson

V.G. Consensus on Waivinig the Fee for the Use of the Soccer Field at East High to Warrior Soccer League - President Annette Johnson

VI. PUBLIC COMMENTS/QUESTIONS

VII. Curriculum/Programs Committee, Stella Gonzalez, Chair, met June 3rd at 4:00 p.m. at the SSC

VII.A. Informational Items:

VII.A.1. Curriculum Meeting Minutes of June 3rd

VII.A.2. Academic Honesty Policy - East High

VII.A.3. Honor Roll Proposal - East High

VII.A.4. Curriculum Unit Update

VII.A.5. Kindergarten Literacy Night

VII.A.6. 2013 ACCESS

VII.A.7. Magnet 1:1 Update

VII.A.8. ACHIEVE 3000 Update

VII.A.9. Infinite Vision Update

VII.A.10. Xerox Update

VII.B. Action Items: 

VII.B.1. Motion to Approve the Following High School Textbook Adoptions:

VII.B.1.a. Culinary Restaurant Management I and II

VII.B.1.b. AP French

VII.B.1.c. Freshmen World History

VIII. Building & Grounds Committee, Richard Leonard, Chair, met June 6th at 4:00 p.m. at the SSC

VIII.A. Informational Items:

VIII.A.1. Meeting Schedule - Thursday, July 3rd at 4:00 p.m. at the SSC

VIII.A.2. Building & Grounds Meeting Minutes of June 6th

VIII.A.3. Architect/Construction Manager Report

VIII.A.4. District 131 Construction Manager Report

VIII.A.4.a. Magnet Academy

VIII.A.4.b. Roofing Projects

VIII.A.4.c. Fencing Request - Gates Elementary

VIII.A.5. Warrior Soccer League

VIII.A.6. Building & Grounds Committee Meeting Calendar for 2013/2014

VIII.A.7. East High Stage Manager Stipend

VIII.A.8. Paper Bid Recommendation

VIII.A.9. Lawns - Weed and Feed

VIII.A.10. Burners - Allen and Bardwell

VIII.A.11. East High Soccer Field Fundraiser Request/Retraction

VIII.A.12. East High Track Use Request

VIII.B. Action Items: None

IX. Student Enrichment Committee, Kirsten Strand, Chair

IX.A. Informational/Discussion Items:

IX.A.1. Meeting Schedule - Monday, June 24th at 4:00 p.m. at the School Service Center

IX.B. Action Items:  None

X. Executive Session for the Purpose of Discussing the Appointment, Employment and Dismissal of a Specific Employee

XI. Action Resulting from Executive Session, if any

XI.A. Motion to Approve the Superintendent Search Firm

XII. PUBLIC COMMENTS/QUESTIONS

XIII. Finance/Personnel Committee, Annette Johnson, Chair met June 11th at 4:00 p.m. at the SSC

XIII.A. Informational Items:

XIII.A.1. Finance-Personnel Committee Minutes of June 11th

XIII.A.2. Preliminary Budget Presentation

XIII.A.3. Dolan & Murphy Utilities Audit

XIII.A.4. Infinite Visions Update

XIII.A.5. ACHIEVE 3000 Update

XIII.A.6. Magnet Dunham Grant Purchase

XIII.A.7. Special Education Transportation Services

XIII.B. Action Items:

XIII.B.1. Motion to Approve the Following Monthly Financial Reports:

XIII.B.1.a. Financial Statement/Treasurer's Report - May 2013

XIII.B.1.b. Petty Cash Report

XIII.B.1.c. Payroll Report

XIII.B.1.d. List of Bills

XIII.B.2. Motion to Approve Nicor Enerchange as District 131's Natural Gas Supplier

XIII.B.3. Motion to Approve the Following Resolutions: 

XIII.B.3.a. Appointment of District Treasurer

XIII.B.3.b. Depositories

XIII.B.3.c. Establish Petty Cash Revolving Fund

XIII.B.3.d. Prevailing Wage Rates

XIII.B.3.e. Certificate for Prevailing Wage Rates

XIII.B.3.f. Resolution for Amount of Treasurer's Surety Bond

XIII.B.3.g. Establish Imprest Revolving Fund

XIII.B.4. Motion to Approve Lease Renewals for the Following Buildings:

XIII.B.4.a. Administrative Service Center (ASC)

XIII.B.4.b. Early Childhood Center (ECC)

XIII.B.5. Motion to Accept the Following Donations:

XIII.B.5.a. One (1) Alto Saxophone to the East Aurora High School Band Program from Mr. Kenneth Fron

XIII.B.5.b. Four (4) Large Truck Tires to the East Aurora High School Physical Education Classes and Athletic Teams from Mr. Dominic Tamberelli

XIII.B.5.c. $214 for the Girls' Basketball Intramural Tournament from Dick's Donuts

XIII.B.5.d. $80 for Intramural Sports from Dick's Donuts

XIII.B.6. Motion to Approve the Peace Jam Annual Renewal in the Amount of $6,000

XIII.B.7. Motion to Approve the Drama Boosters Recognition

XIII.B.8. Motion to Approve the Request for One (1) FTE Registered Nurse and One (1) LRC Assistant at the Fred Rodgers Magnet Academy

XIII.B.9. Motion to Approve the Safety/Crisis Management Budget

XIII.B.10. Motion Accept the Paper Bid from Midland Paper in the Amount of $214,938.90

XIII.B.11. Motion to Accept the Power Flame Burner Bid from Barr Mechanical in the Amount of $15,700 and to be Installed by Youngren's in the Amount of $20,600

XIII.B.12. Motion to Approve the Preschool Clerical Position at the Early Childhood Center

XIII.B.13. Motion to Approve the Infinite Campus Renewal in the Amount of $146,753

XIII.B.14. Motion to Approve the Community Eligibility Option

XIII.B.15. Motion to Approve the Personnel Report as Listed:

XIII.B.15.a. Resignations

XIII.B.15.b. Appointments

XIII.B.15.c. Adjusted Appointments

XIII.B.15.d. Retirements

XIII.B.15.e. NJROTC Contracts

XIII.B.15.f. Administrative Salaries

XIII.B.15.g. Recall

XIII.B.15.h. Leaves

XIII.B.15.i. Elimination of Positions

XIV. Board Comments

XV. Informational Items, if any:

XV.A. May Enrollment

XV.B. Administrative Organizational Chart

XVI. Adjournment