June 19, 2023 at 6:00 PM - Regular Meeting
Agenda |
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1. Call To Order
This meeting is a meeting of the Board of Education in public for the purpose of conducting the School District's business and is not to be considered a public community meeting. There is a time for public participation during the meeting as indicated on the agenda. |
2. Pledge of Allegiance
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3. Citizens' Comments
This portion of the agenda is for citizens to address any questions or comments to the Board. The Board will listen, take comments and questions under advisement, and not respond at this time. The presiding officer will refer questions to the superintendent for research and response. When called on by the Board President, the citizen may address the Board for up to three (3) minutes during the citizen comment period. Citizen comment timeframe is limited to 30 minutes. |
4. Presentations
Description:
98b End of Year Goal Reporting - Brooke Brawley
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5. Information Item
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6. Superintendent's Comments
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7. Adoption of the Consent Agenda
Items on the Consent Agenda are to be voted on as a single item by the Board. Board members may remove items from the Consent Agenda prior to the vote. Discussion of the items that have been removed will be added to the Action/Discussion Items listed on the agenda. A motion is needed to approve the items on the Consent Agenda. A roll call vote is required.
Description:
SAMPLE MOTION: ROLL CALL VOTE
I move - "that all items on the Consent agenda be approved as submitted". |
7.A. Approval of Minutes
Description:
- June 5, 2023, Regular Meeting ****************************************************************************** |
7.B. Board Policy Updates - Second Reading
Description:
Administration is recommending updates to board policy #5136-Personal Communication Devices, #8400-School Safety information and #9160 Public Attendance at School Events. Copies of board policies were provided in June 5, 2023 board packets. This will be the second reading of the policies. Policies will go into effect upon approval. Dr. Applegate will answer questions.
SAMPLE MOTION I move - "that the board approve the second reading of policy #5136-Personal Communication Devices, #8400-School Safety information and #9160 Public Attendance at School Events". ****************************************************************************** |
7.C. Payment of Bills
Description:
A list of bills is presented for payment. Mr. Skabek will answer question.
SAMPLE MOTION I move - "that the following be approved for payment -Payroll Vouchers #23 and #24 -General Fund checks 69755 through 69888 ****************************************************************************** |
7.D. MHSAA Annual Membership Resolution
Description:
Each year the board passes a resolution to join the Michigan High School Athletic Association. The Association governs high school athletics throughout the State of Michigan. There are no dues. A copy of the resolution was provided in board packets. Dr. Applegate will answer questions.
SAMPLE MOTION I move - "that the board adopt the resolution to join the Michigan High School Athletic Association". ***************************************************************************** |
7.E. Overnight Field Trip Request
Description:
Administration is recommending that the board approve the overnight field trip request submitted by Jessica Johnson to take 10 JV Girls Basketball players to Grand Valley State University Team Camp July 17-19, 2023.
SAMPLE MOTION I move-"that the board approve the overnight field trip request as submitted by Jessica Johnson". ****************************************************************************** |
7.F. 2022-2023 General Fund Budget Amendment #2
Description:
It is necessary to amend the 2022-2023 General Fund budget. The Board Finance Committee has reviewed the amendment and recommends approval. A copy of the amendment and a summary were provided in board packets.
SAMPLE MOTION I move - "that the board approve the 2022-2023 General Fund budget amendment which shows an increase in revenues of $5,080,820.00 and an increase in expenditures of $8,470,128.00 and that the total revenue be set at $51,471,625.00 and that the total expenditures be set at $53,495,427.00". ****************************************************************************** |
7.G. 2022-2023 Food Service Fund Budget Amendment #1
Description:
It is necessary to amend the 2022-2023 Food Service Fund budget. The Board Finance Committee has reviewed the amendment and recommends approval. A copy was provided in board packets.
SAMPLE MOTION I move - "that the board approve the 2022-2023 Food Service Fund budget amendment, which shows an increase in revenues of $46,245.00 and an increase in expenditures of $220,100.00 and that the total revenues be set at $1,857,645.00 and the total expenditures be set at $2,015,000.00". ****************************************************************************** |
7.H. 2022-2023 Debt Service Fund Budget Amendment #1
Description:
It is necessary to amend the 2022-2023 Debt Service Fund budget. The Board Finance Committee has reviewed the amendment and recommends approval. A copy was provided in board packets.
SAMPLE MOTION I move - "that the board approve the 2022-2023 Debt Service Fund budget, which shows an increase in revenue of $386,494.00 and an increase in expenditures of $10,000.00 and that the total revenues be set at $2,525,000.00 and that the total expenditures be set at $2,148,506.00". ****************************************************************************** |
7.I. State Aid Loan Resolution
Description:
Each year, the board borrows money for cash flow purposes due to the state aid payments coming later in the year. All school districts in Michigan that do not have a large enough fund equity to meet district payroll for the first few months utilize this means for cash flow.
Expenses at the beginning of the school year are covered by the state aid loan until state aid payments become available. The borrowing is against these future state aid payments. The amount authorized to borrow will be up to $2.5 million and the money will be borrowed from August 2023 to August 2024. It is recommended that the money be borrowed through the Michigan Finance Authority. The Michigan Finance Authority pools loans from Michigan Schools to get the best rate available. The resolution was provided in board packets. SAMPLE MOTION I move - "that the board approve the resolution to authorize the administration to borrow up to $2.5 million from the Michigan Finance Authority". ****************************************************************************** |
8. Action/Discussion Items
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8.A. 2023-2024 Budget Adoption
Description:
The Administration is recommending that the board adopt the 2023-2024 General Fund Operating budget as submitted. Copies were provided in board packets which were reviewed at the June 19, 2023 Special Board Meeting. Mr. Skarbek will answer questions.
SAMPLE MOTION I move - "that the board adopt the 2023-2024 General Fund Operating budget showing revenues of $42,618,637.00 and expenditures of $41,528,786.00, Food Service Fund budget showing revenues of $1,837,100.00 and expenditures of $2,255,000.00, Debt Service Fund budget showing revenues of $2,186,456.00 and expenditures of $2,186,456.00 and the Student Activity Fund budget showing revenues of $400,000.00 and expenditures of $400,000.00". ****************************************************************************** |
8.B. New Course Proposals
Description:
Administration is recommending that the board approve the following new course proposals:
Drama 1A and Drama 1B Advanced Placement Pre-calculus Leadership 2 Speech and Multimedia Communications Coding Agriculture and Natural Resources 2 Allied Health 2 Culinary 2 Social Connections These new elective courses are designed to assist students with building upon the knowledge, techniques and fundamentals they have acquired in their prerequisite class. The only new course that does not require a prerequisite is Coding. Brooke Brawley will answer questions. SAMPLE MOTION I move - "that the board approve the new course proposals as submitted". ***************************************************************************** |
8.C. Approval of Office Personnel Master Agreement
Description:
Administration is recommending that the board approve the master agreement between Niles Community Schools and the Association of Office Personnel as submitted. Dr. Burtsfield will answer questions.
SAMPLE MOTION I move -"that the board approve the master agreement between Niles Community Schools and the Association of Office Personnel as submitted". ***************************************************************************** |
9. Unscheduled Business
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10. Closed Session
Description:
The board will recess the regular meeting and enter into closed session for the purpose of the Superintendent evaluation. As allowed in Section 8(a) of the Open Meetings Act.
SAMPLE MOTION I move-"that the board recess the regular meeting and enter into closed session for the purpose of the Superintendent evaluation". ***************************************************************************** |
11. Adjournment
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