June 13, 2022 at 5:00 PM - Board of Education Regular Meeting
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1. Call to Order & Pledge of Allegiance
Rationale:
Mission Statement: A copy of the open meetings law is posted in the Board Room and is available to the public. |
2. Approve the Agenda
Rationale:
The Board reserves the right to rearrange the order of items as needed.
Recommended Motion(s):
Motion to approve the agenda as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
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3. Student Recognition
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3.1. Congratulations to Madison Smith for her Class B State Championship and All-Class Gold medal for the Discus in Track and Field.
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4. Recognition of Visitors
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4.1. Public Participation
Rationale:
Board Policy 2009 - Opportunity for Public Expression. (A copy of the policy is available.) PUBLIC PARTICIPATION INSTRUCTIONS FOR MEMBERS OF THE PUBLIC WHO WISH TO SPEAK: This is the portion of the meeting when members of the public may speak to the board about matters of public concern.
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5. Action Items
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5.1. Consent Agenda
Rationale:
1. Approval of Previous Minutes 2. Approval of the Treasurer's Report 3. Approval of the Warrants / Bills a. Petty Cash b. Student Activity c. Hot Lunch d. Bank Statement e. Summary of Accounts and Receipts f. Monthly Expenditure Report g. Check Journal 4. Excuse Absent Board Members 5. Consider Option Enrollment Requests
Recommended Motion(s):
Motion to approve consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.2. Calendar Updates
Rationale:
Since the calendar was approved in April, two minor changes have come up that we'd like to adjust for.
1) Mother's Day & Graduation - May 14th 2) District Music - April 17th (elementary students will remain in-session; secondary teachers will assist)
Recommended Motion(s):
Motion to approve the district calendar as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.3. Designate Superintendent Jonas as authorized district representative for federal and state programs for the remainder of the 2021-22 fiscal year and for the 2022-23 fiscal year.
Rationale:
This is done on an annual basis typically in August prior to the new fiscal year beginning in September. However, due to the transition in the District Office, it needs to be considered in June.
Recommended Motion(s):
Motion to designate Superintendent Jonas as the authorized district representative for federal and state programs for the remainder of the 2021-22 fiscal year and the 2022-23 fiscal year Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.4. Authorize Nathan Wyatt - Board President, Becky Jobman - Board Vice President, Kyle Fornoff - Board Secretary, Todd Rhodes - Superintendent, Allison Jonas - Superintendent-elect and Kay Streeter - District Business Manager as signing agents for the following accounts with First State Bank: General Fund-checking, General Fund-money market, Special Building Fund-checking, Special Building Fund-money market, Employee Benefit Fund, and Bond Fund.
Rationale:
Signature cards for the selected funds need updated.
Recommended Motion(s):
Authorize Nathan Wyatt - Board President, Becky Jobman - Board Vice President, Kyle Fornoff - Board Secretary, Todd Rhodes - Superintendent, Allison Jonas - Superintendent-elect and Kay Streeter - District Business Manager as signing agents for the following accounts with First State Bank: General Fund-checking, General Fund-money market, Special Building Fund-checking, Special Building Fund-money market, Employee Benefit Fund, and Bond Fund Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.5. Authorize Nathan Wyatt - Board President, Becky Jobman - Board Vice President, Kyle Fornoff - Board Secretary, Todd Rhodes - Superintendent, Allison Jonas - Superintendent-elect and Kay Streeter - District Business Manager as signing agents for the following account with Flatwater Bank: Depreciation Fund.
Rationale:
Signature cards for the selected fund need updated.
Recommended Motion(s):
Authorize Nathan Wyatt - Board President, Becky Jobman - Board Vice President, Kyle Fornoff - Board Secretary, Todd Rhodes - Superintendent, Allison Jonas - Superintendent-elect and Kay Streeter - District Business Manager as signing agents for the following account with Flatwater Bank: Depreciation Fund Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.6. Authorize Todd Rhodes - Superintendent, Allison Jonas - Superintendent-elect, Kay Streeter - District Business Manager and Lori Verster - District/Activity Director Secretary as signing agents for the following accounts with Flatwater Bank: Hot Lunch Fund, Student Activity Fund, Student Fees Fund and Petty Cash Fund.
Rationale:
Signature cards for the selected funds need updated.
Recommended Motion(s):
Authorize Todd Rhodes - Superintendent, Allison Jonas - Superintendent-elect, Kay Streeter - District Business Manager and Lori Verster - District/Activity Director Secretary as signing agents for the following accounts with Flatwater Bank: Hot Lunch Fund, Student Activity Fund, Student Fees Fund and Petty Cash Fund Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.7. Approve a bid from Rutt's Heating and A/C Inc. to replace the HVAC unit for room #D168 and the PAC rooftop unit.
Rationale:
Both room #168 and the PAC HVAC units are not working and need to be replaced. Rutt's Heating and A/C Inc. has provided the bids. The administration and the Transportation and Facilities committee are recommending the bid from Rutt's.
Recommended Motion(s):
Approve a bid from Rutt's Heating and A/C Inc. to replace the HVAC unit for room #D168 and the PAC rooftop unit Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.8. Approve a bid to upgrade the lighting in the Performing Arts Center from Yanda's Pro Audio and Video.
Rationale:
District #20 received bids for updating the PAC lighting to LED. The Administration and Transportation and Facilities committee is recommending the approval of the bid from Yanda's Pro Audio and video.
Recommended Motion(s):
Approve bid to upgrade the lighting in the Performing Arts Center from Yanda's Pro Audio and Video Passed with a motion by Board Member #1 and a second by Board Member #2.
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6. Policy & Procedure Items
Rationale:
Policy review and procedural updates.
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6.1. First reading of the proposed Student Handbook.
Rationale:
The proposed handbook aligns our new policies with our student handbook.
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6.2. Discuss, consider, and approve the revision of Policy 3057 - Title IX.
Rationale:
The revision of Policy 3057: Title IX Policy is required in order to include updates to the definition of "domestic violence" in order to be consistent with the recently re-authorized federal Violence Against Women Act (effective October 1, 2022). These revisions also account for changes to the statutory reference at which other definitions (dating violence and stalking) will be codified in the U.S. Code.
Finally, this revision clarifies the step in the process at which the Title IX decision-maker facilitates the written exchange of questions between the parties (i.e., after an investigation and before a written determination of responsibility is issued). These updates are NOT in response to the Executive Order on Guaranteeing an Educational Environment Free from Discrimination on the Basis of Sex, Including Sexual Orientation or Gender Identity that was released from President Biden's office in March 2021.
Recommended Motion(s):
Motion to approve on first reading the revision of Policy 3057 as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.3. Annual review of Board Policy 5054 - Student Bullying.
Rationale:
According to state statute, the district's policy on bullying prevention must be reviewed annually.
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7. Informational Items
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7.1. School counselor assistant.
Rationale:
Discuss the addition of a non-certificated role to assist with the clerical components of implementing our strategic plan.
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7.2. Curriculum, Instruction, and Assessment Summary
Rationale:
Mrs. Jonas will share an academic summary of the 2021-2022 school year.
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7.3. Impact Center Update
Rationale:
The Impact Center committee will provide an update. The public is invited to a Community Town Hall on Thursday, June 16th from 6:00PM-7:00PM where the board is seeking feedback from stakeholders on the potential expansion of support to The Impact Center from a three-year commitment to a five-year commitment.
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8. Reports
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8.1. Board of Education Reports
Rationale:
Committee Reports (Chair in bold)
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8.2. Administrative Reports
Rationale:
1. Topic Specific Administrative Reports
2. General Administrative Reports a. Elementary (Mrs. Richeson) b. High School (Mr. Ryker) c. Activities (Mr. Mroczek) d. Special Populations (Mrs. McKenna) e. Teaching and Learning (Mrs. Jonas) f. Superintendent (Mrs. Jonas)
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9. Next Meeting
Rationale:
TBD (Monday, July 11th)
School Activities on July 11th: Swede Stage Stars @ 6:30 |
10. Adjournment
Recommended Motion(s):
Motion to approve adjournment Passed with a motion by Board Member #1 and a second by Board Member #2.
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