January 14, 2025 at 7:00 PM - Board Meeting #1
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A. Opening Items
Presenter:
Superintendent Shaw
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A.1. Call to Order
Presenter:
Superintendent Shaw
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A.2. Roll Call
Presenter:
Superintendent Shaw
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A.3. Pledge of Allegiance
Presenter:
Superintendent Shaw
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A.4. Revisions/Approval of Agenda (po0166)
Presenter:
Superintendent Shaw
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A.5. Superintendent's Comments
Presenter:
Superintendent Shaw
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A.6. Public Commentary - Board Agenda Items Only
Presenter:
Superintendent Shaw
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B. Board Discussion and Action Items
Presenter:
Superintendent Shaw
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B.1. Election of a Temporary Chairperson
Presenter:
Superintendent Shaw
Description:
Move to elect a Temporary Chairperson who shall serve as presiding officer until the election of a President in accordance with Bylaw 0151.
Attachments:
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B.2. Election of President
Presenter:
Temporary Chairperson
Description:
Move to nominate _______________________as President of the Monroe Public Schools Board of Education for the 2025 calendar year.
Motion and support only Move to close the nominations for Board President. Motion, support, and hand vote If more than one person is nominated, Board members will state name of nominee they prefer in a roll call vote. If only one person is nominated, follow the procedure below. Move to appoint ____________________as President of the Monroe Public Schools Board of Education for the 2025 calendar year. Motion, support, and roll call
Attachments:
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B.3. Election of Vice President
Presenter:
President
Description:
Move to nominate _______________________as Vice President of the Monroe Public Schools Board of Education for the 2025 calendar year.
Motion and support only Move to close the nominations for Board Vice President. Motion, support, and hand vote If more than one person is nominated, Board members will state name of nominee they prefer in a roll call vote. If only one person is nominated, follow the procedure below. Move to appoint __________________________as Vice President of the Monroe Public Schools Board of Education for the 2025 calendar year. Motion, support, and roll call
Attachments:
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B.4. Election of Secretary
Presenter:
President
Description:
Move to nominate _______________________as Secretary of the Monroe Public Schools Board of Education for the 2025 calendar year.
Motion and support only Move to close the nominations for Board Secretary. Motion, support and hand vote If more than one person is nominated, Board members will state name of nominee they prefer in a roll call vote. If only one person is nominated, follow the procedure below. Move to appoint __________________________as Secretary of the Monroe Public Schools Board of Education for the 2025 calendar year. Motion, support and roll call
Attachments:
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B.5. Election of Treasurer
Presenter:
President
Description:
Move to nominate _______________________as Treasurer of the Monroe Public Schools Board of Education for the 2025 calendar year.
Motion and support only Move to close the nominations for Board Treasurer. Motion, support and hand vote If more than one person is nominated, Board members will state name of nominee they prefer in a roll call vote. If only one person is nominated, follow the procedure below. Move to appoint __________________________as Treasurer of the Monroe Public Schools Board of Education for the 2025 calendar year. Motion, support and roll call
Attachments:
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B.6. Election of Parliamentarian
Presenter:
President
Description:
Move to nominate _______________________as Parliamentarian of the Monroe Public Schools Board of Education for the 2025 calendar year.
Motion and support only Move to close the nominations for Board Parliamentarian. Motion, support and hand vote If more than one person is nominated, Board members will state name of nominee they prefer in a roll call vote. If only one person is nominated, follow the procedure below. Move to appoint __________________________as Parliamentarian of the Monroe Public Schools Board of Education for the 2025 calendar year. Motion, support and roll call
Attachments:
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B.7. Election of School Board Liaison Representative to the Monroe County Intermediate School District
Presenter:
President
Description:
Move to nominate _______________________as School Board Liaison Representative to the MCISD of the Monroe Public Schools Board of Education for the 2025 calendar year.
Motion and support only Move to close the nominations for School Board Liaison Representative. Motion, support and hand vote If more than one person is nominated, Board members will state name of nominee they prefer in a roll call vote. If only one person is nominated, follow the procedure below. Move to appoint __________________________as School Board Liaison Representative of the Monroe Public Schools Board of Education for the 2025 calendar year. Motion, support and roll call
Attachments:
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B.8. Establish Dates, Times, and Location of Board of Education Meetings
Presenter:
President
Description:
Move to approve the 2025 Monroe Public Schools Board of Education calendar as proposed.
Attachments:
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B.9. Board Member Compensation - Informational Only
Presenter:
President
Description:
Board Member meeting compensation shall be $40.00 per meeting and is paid quarterly. All Board Members will sign and submit a payroll election form annually at the Board of Education Organizational Meeting to either accept or decline compensation. Board Members may change their chosen designation at any time by signing and submitting a new payroll election form.
Attachments:
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B.10. Reports
Presenter:
President
Description:
• Contracted Services Report
• Resignations Report
Attachments:
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B.11. Consent Agenda
Presenter:
President
Description:
Move that Agenda Items B.2.a - B.2.j be considered as a Consent Agenda, and the Consent Agenda items be approved as recommended.
Attachments:
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B.11.a. Appointment of Administrator Treasurer and Electronic Transfer Officer
Description:
Move to appoint Cassandra Shook as Treasurer and Electronic Transfer Officer of Monroe Public Schools Board of Education for the 2025 calendar year.
Attachments:
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B.11.b. Appointment of Signature Authorization
Description:
Move to designate the Superintendent, the Director of Business and Finance, the Board President, the Board Vice President, the Board Treasurer and the Board Secretary to sign checks, contracts, agreements, and purchase orders for the 2025 calendar year and to designate the Monroe High School Principal, Athletic Director, Monroe Middle School Principal, and Monroe Middle School Assistant Principal to sign checks for the 2025 calendar year.
Attachments:
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B.11.c. Appointment of Certified Public Accountant
Description:
Move to employ the accounting firm of Calkins, Hehl, & Rafko, CPA's to perform the annual audit of financial records and funds of Monroe Public Schools for the 2025/2026 Fiscal Year in conformance with prescribed standards and legal requirements of the State of Michigan.
Attachments:
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B.11.d. Appointment of General Counsel
Description:
Move to appoint Collins & Blaha to represent the Monroe Board of Education as general counsel for the Monroe Public School District for the 2025 calendar year.
Attachments:
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B.11.e. Appointment of Administrative Secretary
Description:
Move to appoint Jamie Salzmann as Administrative Secretary of the Monroe Public Schools Board of Education for the 2025 calendar year.
Attachments:
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B.11.f. Corporate Resolutions and Facsimile Signatures
Description:
Move to approve the follow Corporate Resolutions and Facsimile Signatures as recommended for the 2025 calendar year:
Corporate Resolution - First Merchants Bank Accounts in First Merchants Bank xxxxx0321 Checking Account General Fund; Athletics, Student/School, Activity Fund, Debt Service Fund Fund; Food Service; Sinking Funds xxxx2050 Savings Account Food Service Fund xxxxx2846 Checking Account Payroll Checking Fund xxxxx2891 Checking Account Athletic Fund xxxxx2926 Checking Account Community Ed Fund xxxxx2944 Checking Account Student Activity - Monroe Middle School xxxxx0330 Checking Account Student Activity - Monroe High School xxxx3356 Money Market Account Food Service Fund Corporate Resolution - PNC Bank Accounts in PNC Bank xxxxxx8658 Business Money Market Sinking Fund Corporate Resolution - Fifth Third Bank Accounts in Fifth Third Bank xxxx1068 Checking Account General Fund xxxxxxx1919 Public Max Saver General Fund Corporate Resolution - Directions Credit Union Accounts in Directions Credit Union None at this time Corporate Resolution - Flagstar Bank Accounts in Flagstar Bank None at this time Corporate Resolution - Key Bank Accounts in Key Bank None at this time Corporate Resolution - Michigan Liquid Asset Fund (MILAF) Accounts in Michigan Liquid Asset Fund xx3206 Investment Portfolio Account 2020 School Building & Site Bond Fund xx3611 Investment Portfolio Account 2023 School Building & Site Bond Fund Series II Corporate Resolution - Michigan Cooperative Liquid Assets Securities Systems (Michigan CLASS) Accounts in Michigan CLASS None at this time
Attachments:
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B.11.g. Corporate Resolutions for Bank Depositories
Description:
Move to approve the follow Corporate Resolutions for Bank Depositories as recommended for the 2025 calendar year:
Corporate Resolution - First Merchants Bank Corporate Resolution - PNC Bank Corporate Resolution - Fifth Third Bank Corporate Resolution - Directions Credit Union Corporate Resolution - Flagstar Bank Corporate Resolution - Key Bank Corporate Resolution - Michigan Liquid Asset Fund (MILAF) Corporate Resolution - Michigan Cooperative Liquid Assets Securities Systems (Michigan CLASS)
Attachments:
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B.11.h. Approval of Minutes
Presenter:
President
Description:
Move to approve the following minutes as submitted:
• December 9, 2024 - Special Work Session • December 10, 2024 - Work Session • December 10, 2024 - Board Meeting #21
Attachments:
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B.11.i. Staffing Recommendations
Presenter:
Mrs. Flynn
Description:
Move to approve the appointment of Analese Ringel as an ELL teacher for Monroe Middle School, effective December 16, 2024; Ethan Judd as a Class 1.1 Assistant to Skilled Trades for Fenmoor Operations. He will start working when his pre-employment obligations are completed; and JonTonette Brewer as a Registered Behavior Technician, effective January 21, 2025.
Attachments:
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B.11.j. Coaching Recommendations
Description:
Move to approve the coaches listed above for the 2024/2025 school year under the provisions of the MCEA Master Agreement.
Attachments:
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B.12. New Business - Action/Discussion Items
Presenter:
President
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B.12.a. Bid Pack #7 - 2025 Summer Work - Orchard Center High School and Raisinville Elementary Secured Entry and Related Alterations
Presenter:
Mrs. Shook
Description:
Move to award the following base bids:
$126,000 from Blue Star Inc., for Bid Category 02A $725,000 from The Spieker Company for Bid Category 06A $163,600 from Aalcor Inc Bid Category 08A $151,750 from Pontiac Ceiling & Partition, Inc for Bid Category 09A $29,100 from Premier Tile Design, Inc. for Bid Category 09B $49,000 from Artistic Tile Stone for Bid Category 09C $538,400 from Monroe Plumbing & HVAC for Bid Category 23A $7,300 from FISECx for Bid Category 23E $614,730 from Laibe Electric, Co for Bid Category 26A $120,244 for General Conditions (5%) for Clark Construction $240,488 for Construction Contingencies (10%) The total Bid Package #7 approval is not to exceed $2,765,612 and will be funded from the 2020/2023 Bond Capital Projects Fund.
Attachments:
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B.13. Old Business - Action/Discussion Items
Presenter:
President
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B.14. Superintendents Comments
Presenter:
Superintendent Shaw
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B.15. Public Commentary - Any Topic
Presenter:
Parliamentarian
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B.16. Board Member Commentary
Presenter:
President
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B.17. Adjournment
Presenter:
President
Description:
Move to adjourn the January 14,2025, Board Meeting #1.
Attachments:
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