January 20, 2020 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at: 5:37pm
President Don Ellison conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Katy McNeil, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Darus Mettler, Special Education Director Dan Ellsworth, Network Operations Director Cynthia Alarcon, Migrant Education Program Coordinator |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room. |
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, consider and take action to approve the Board member absences.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Marni Danhauer was absent due to family illness.
Gary Wieseler was absent due to a death in the family. Dan Hoesly was absent due to a death in the family. |
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Don Ellison or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Welcome Visitors
Speaker(s):
Board President or Designee
Goals:
Discussion:
There were no visitors present.
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4. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
Discussion:
No public comments provided.
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5. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.2. Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.3. Presentation of Bills #70291 through #70424 totaling $ 634,170.87
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$634,170.87 - Bills #70291 through #70424
Attachments:
()
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5.4. Mileage Reimbursement Rate
Speaker(s):
Administrator or Designee
Rationale:
The IRS Mileage rate for 2020 - 2021 is $0.575 per mile.
Article III, Section 4, D: Coffee Act Policy (Reimbursable Expenses) Reimbursement of Expenses. The ESU will pay the registration costs, tuition costs, fees or charges for attendance by Board members at such approved functions. The ESU will pay mileage at the rate allowed by law (that is, the rate established by the Department of Administrative Services) or actual travel expense if travel is authorized by commercial or charter means. The ESU will pay meals and lodging at a rate not exceeding the applicable federal rate unless a fully itemized claim is submitted substantiating the costs actually incurred in excess of such rate and such additional expenses are expressly approved by the Board. For employees and volunteers, the ESU will pay costs and make reimbursements in the same manner as provided above for Board member attendance, unless otherwise established by policy, Board action, contract, or negotiated agreement. This is a consent item. |
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5.5. Designate depository bank(s)
Speaker(s):
Board President or Designee
Rationale:
Authorized Depositories, Bonds, Disbursement of Funds requires the ESU 7 Board to annually authorize depositories for ESU 7 Funds. The checking accounts are currently at First National Bank and Trust, Columbus. The Board authorizes the Administrator and Board Treasurer to contact banks in the ESU area to invest money at the best rate.
This is a consent item. |
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5.6. Designate Newspapers of Record
Speaker(s):
Board President or Designee
Rationale:
The Columbus Telegram is a newspaper of general circulation in all counties in the ESU 7 Area. Legal Notices as required will be reported in the Columbus Telegram.
This is a consent item.
Goals:
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6. Election of Board Officers
Speaker(s):
Board President or Designee
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6.1. Election of Board President
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take any necessary action to elect _____ as President of Board of Directors.
Recommended Motion(s):
Motion for Administrator Polk to preside over the nomination and electronic election process. Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:
Election of as President of the Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Don Ellison is the President of the Educational Service Unit Board for 2020-2021.
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6.2. Election of Vice President of the Board of Directors
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take any necessary action to elect ____ as Vice President of Board of Directors.
Recommended Motion(s):
Election of as Vice President of Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Doug Kluth is the Vice-President of the Educational Service Unit Board for 2020-2021.
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6.3. Election of Secretary of Board of Directors
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take any necessary action to elect as Secretary of Board of Directors.
Recommended Motion(s):
Election of as Secretary of Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Doug Pauley is the Secretary of the Educational Service Unit Board for 2020-2021.
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7. Committees, positions, and designations
Speaker(s):
Board President or Designee
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7.1. Select Treasurer
Speaker(s):
Don Ellison or Designee
Rationale:
Recommended Motion(s):
Appointment of as Treasurer to the Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Linda Shefcyk is the Treasurer of the Educational Service Unit Board for 2020-2021.
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7.2. Select Recording Secretary
Speaker(s):
Don Ellison or Designee
Rationale:
Recommended Motion(s):
Appointment of as Secretary to the Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Katy McNeil has been appointed as the 2020 - 2021 Secretary to the Board of Directors.
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7.3. Select members of Board Committees
Speaker(s):
Board President or Designee
Rationale:
Members of the Board will choose Committees to partake in.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Negotiations: Jen Miller, Doug Kluth, Richard Stephens, Richard Luebbe
Administrator Evaluation: Doug Pauley, Joyce Baumert, Jennifer Miller, Dan Hoesly, Marni Danhauer Budget Committee: Jack Young, Gary Wieseler, Dan Hoesly, Doug Pauley Handbook: Richard Stephens, Jack Young, Joyce Baumert, Tammy Roh |
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8. Board Code of Ethics and Oath of Office
Speaker(s):
Administrator or Designee
Rationale:
Annually, Board Members participate in the Oath of Office and sign their Code of Ethics.
I, _____________________, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Nebraska, against all enemies, foreign and domestic; that I will bear true faith and allegiance to the same; that I take this obligation freely and without mental reservations, or for purpose or evasions; and that I will faithfully and impartially perform the duties of the office of member of the Board of Educational Service Unit No. 7, according to law, to the best of my ability. And I do further swear that I do not advocate, nor am I a member of any political party or organization that advocates the overthrow of the government of the United States or this State by force or violence; and that during such time that I am in this position I will not advocate nor become a member of any political party or organization that advocates the overthrow of the government of the United States or this State by force or violence. So help me God.
Attachments:
()
Discussion:
All present Members of the Board participated in and signed the Oath of Office.
Administrator Polk read the Board Code of Ethics to the Board and each present member signed the official copy of record. |
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9. ESU 7 2020-2021 General Calendar
Speaker(s):
Larianne Polk
Rationale:
Recommendation: Discuss, Consider and take any necessary action to approve the ESU 7 2020-2021 General Calendar as presented.
Recommended Motion(s):
ESU 7 2020-2021 General Calendar as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Reading of Article III, Section 8A - Disposal of Property, Article IV, 8A - Fair Labor Standards Act (Minimum Wage and Overtime), Article IV 9E - Sick Leave, Article IV, Section 11C - Hiring, Assignment and Dismissal and Article V, Section 3 - Special Education
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, consider and take all necessary action to approve Reading of Article III, Section 8A - Disposal of Property, Article IV, 8A - Fair Labor Standards Act (Minimum Wage and Overtime), Article IV 9E - Sick Leave, Article IV, Section 11C - Hiring, Assignment and Dismissal and Article V, Section 3 - Special Education
Recommended Motion(s):
Approval of Article III, Section 8A - Disposal of Property, Article IV, 8A - Fair Labor Standards Act (Minimum Wage and Overtime), Article IV 9E - Sick Leave, Article IV, Section 11C - Hiring, Assignment and Dismissal and Article V, Section 3 - Special Education as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:
Approval of Article III, Section 8A - Disposal of Property as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #3:
Approval of Article IV, 8A - Fair Labor Standards Act (Minimum Wage and Overtime) as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #4:
Approval of Article IV 9E - Sick Leave as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #5:
Approval of Article IV, Section 11C - Hiring, Assignment and Dismissal as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #6:
Approval of Article V, Section 3 - Special Education as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Coordinating Agency for ESU 7 Special Education Cooperative
Speaker(s):
Administrator or Designee
Rationale:
ESU 7 continues to serve as the coordinating agency for the ESU 7 Special Education Cooperative for 2020-2021.
Recommended Motion(s):
Discuss, consider and take any action necessary for ESU 7 to continue to serve as the coordinating agency for the ESU 7 Special Education Cooperative for 2020-2021 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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12. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Goals - Attached for your Review
ESUCC Update Upcoming Events: Legislative Issues Conference: January 26-27, Lincoln President's Retreat: January 26-27, Nebraska City
Attachments:
()
Goals:
Discussion:
2020-2021 Goals: Administrator Polk shared her new goals with the Board.
ESUCC Update: February 6th will be a visioning meeting for SIMPL with ESUCC and on February 12th there will be an open house for Senators at Bromm and Associates to share the work of the ESUs with them. Administrator Polk shared upcoming events with the Board. |
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12.1. Services Update
Speaker(s):
Administrator or Designee
Rationale:
SIMPL Update
Department Spotlight: Migrant Education Program
Goals:
Discussion:
Administrator Polk shared the updated landing page for SIMPL with members of the Board and responded to questions regarding the data being collected.
Cynthia Alarcon, Migrant Education Program (MEP) Coordinator provided an in-depth spotlight overview of the MEP Program and responded to questions from the Board regarding qualifications, grant requirements and geographic area served. |
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12.2. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
Door Lock Conversion
Security System
Goals:
Discussion:
Administrator Polk shared facility updates with the Board including projector and door lock upgrades. The door looks will be accessible by card and manual key for safety reasons.
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12.3. Personnel
Speaker(s):
Administrator or Designee
Rationale:
Educator Shortages in Nebraska - See Attached Classified New Hire: Kim Ruger, Paraprofessional Kim will join the Cen7ter team as a Paraprofessional. She has experience working with special education students as a Paraprofessional at Carroll Middle School and Lakeview Community Schools. She worked as a Paraprofessional for Lakeview from 2009 to 2019 when she moved to Carroll and has recently returned to the Columbus area. We are fortunate to have her as a member of our team.
Attachments:
()
Goals:
Discussion:
Administrator Polk shared with the Board who the finalists are for the position of Special Education Director. They are: Dr. Kendra Schneider, Dr. Mindy Roberts, Tamra Clay and Melody Pebley.
She also shared a need to advertise for open positions in Omaha World Harold (SLP, Psych, Behavior Teacher, LMHP) in the coming weeks/months to reach a larger candidate pool. Administrator Polk has sent a question regarding a reading coach out to the schools to see if there is an interest in hiring one. |
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12.4. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
During this item, the Administrator will provide a Legislative Update to members of the Board.
Attachments:
()
Goals:
Discussion:
Administrator Polk shared her January Legislative Update with the Board.
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13. Committee Reports
Speaker(s):
Committee Chair
Goals:
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13.1. Negotiations Committee Report
Speaker(s):
Negotiations Committee Chair
Rationale:
Reports of activities and discussions from the Negotiations Committee will take place during this item.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Negotiations team member, Jennifer Miller, provided the update for today's Negotiations Committee Meeting. The Committee finalized the two-year Special Education Negotiated Agreement for 2020-2022. The remaining groups will be discussed prior to the February Board meeting.
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14. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 7:57pm.
Minutes respectfully submitted by Katy McNeil, Recording Secretary to the ESU 7 Board. |
