November 21, 2022 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 5:33pm
Board President conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Mindy Reed, Secretary to the Board of Directors Dan Ellsworth, Network Operations Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
()
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Board members Marni Danhauer and Richard Luebbe will be absent for the November board meeting. They notified the Administrator prior to the meeting.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board members Marni Danhauer and Richard Luebbe were absent for the November board meeting. They notified the Administrator prior to the meeting.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Virtual Conferencing Option
Speaker(s):
Board President or designee
Rationale:
Nebraska Revised Statute § 84-1411 authorizes virtual meetings for educational service units if the requirements of subdivision (2)(b) are met. The board will determine if next month's board meeting should allow for a virtual conferencing option.
Recommendation: Discuss, consider and take any necessary action to approve the virtual conferencing option for the _______ board meeting.
Recommended Motion(s):
Discuss, consider and take any necessary action to approve the virtual conferencing option for the _______ board meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
There will not be a virtual conferencing option for December.
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4. Welcome Visitors
Speaker(s):
Board President or Designee
Discussion:
No visitors present.
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5. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Request to be Heard Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Discussion:
No public comments provided.
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6. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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6.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.2. Presentation of Bills #75101 through #75271 totaling $940,189.05
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$940,189.05 - Bills #75101 through #75271 Inservice bills total: $30.00
Attachments:
()
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6.3. Reading of Article II, Section 9, E Access to Written Materials
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.4. Reading of Article II, Section 9, F Public Comment
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.5. Reading of Article II, Section 10, A When Closed Sessions May Be Held
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.6. Reading of Article II, Section 10, B Procedure for Closed Sessions
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.7. Reading of Article II, Section 11, A Voting and Board Operating Procedures
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.8. Reading of Article III, Section 3, F Audits
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.9. Reading of Article III, Section 4, F Internal Controls
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7. Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Reading of Article III, Section 11, Media and Public Relations
Speaker(s):
Board President or Designee
Rationale:
Reading of the newly included Article III, Section 11, Media and Public Relations, which includes the below policies:
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article III, Section 11, Media and Public Relations as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reviewed the attached policies with the Board. Section 11 is a new section in the policy manual. There was a lot of discussion as to the need to have this policy in order to communicate with the media. Administrator Polk described our Crisis Team and the guidelines in development for crisis scripts and communication. After lengthy discussion, action was taken.
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9. Board Memorial Contribution
Speaker(s):
Board President or designee
Rationale:
The ESU 7 Board provides monetary memorial to immediate family members of ESU 7 staff.
Recommendation: Discuss, consider, and take any necessary action to adjust the amount of the memorial to $75 and give the Administrator the authority to give said amount as memorial or plant/flower
Recommended Motion(s):
Discuss, consider, and take any necessary action to adjust the amount of the memorial to $75 and give the Administrator the authority to give said amount as memorial or plant/flower Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reminded the Board, the current memorial amount is $20. Board Secretary Jennifer Miller recommended including all immediate family (consistent as defined in the leave policy) for the memorial.
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10. Board Self-Assessment
Speaker(s):
Board President or designee
Rationale:
Administrator Polk will email the Board a self-assessment to be completed by the second week in December.
Discussion:
Administrator Polk will send the Board Self-Assessment to the board on November 22, 2022. Administrator Polk asked for the Board to have the self-assessments completed and submitted by the December board meeting.
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11. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Links:
Goals:
Discussion:
Administrator Polk notified the Board there will be more cyber security discussions in December. School Based Mental Health competitive grant was submitted in conjunction with Columbus Public. The grant will include all of the ESU 7 districts, except Schuyler, and it includes Madison. The grant would pay for two licensed mental health practitioners plus a secretary to help manage the grant. The grant was submitted on November 3, 2022. We should find out if we receive the grant in December and the grant starts January 1, 2023.
Director Ellsworth provided a technology update. Director Ellsworth and the tech team are working on addressing cyber security vulnerabilities. |
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11.1. Goal Update
Speaker(s):
Administrator or Designee
Rationale:
Goals - Attached for your Review
Attachments:
()
Links:
Goals:
Discussion:
Administrator Polk reviewed the attached flip book of the Board Orientation Manual. Board members Bob Arp and Jack Young will attend the Columbus Public Board Meeting with Administrator Polk in December. Board Secretary Jennifer Miller will attend the High Plains Board Meeting with Administrator Polk in January.
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11.2. Services Update
Speaker(s):
Administrator or Designee
Rationale:
SIMPL Update
Items inside this item include visit updates, quarterly report, director reports, etc.
Discussion:
The Service Planning process will take place in the December Superintendent and Principal meeting. There will be a more digital solution for the data dig. Both of the senator-elects will be in attendance. The Board is more than welcome to attend the meeting and will need to notify Secretary to the Board, Mindy Reed.
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11.3. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
The focus group for the playground addition is its planning stages. The Administrator will provide an update on the kitchen remodel.
Discussion:
The contractor for the kitchen remodel reached out and asked for dates in the next month to get some demo done.
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11.4. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
During this item, the Administrator will provide a Legislative Update to members of the Board.
Discussion:
The Legislative Session will start at 10:00am on January 4, 2023. There will be rules discussion including secret ballots. There was clarification regarding the retirement plan.
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12. Committee Reports
Speaker(s):
Committee Chair
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12.1. Negotiations Committee Report
Speaker(s):
Negotiations Committee Chair
Rationale:
Reports of activities and discussions from the Negotiations Committee will take place during this item.
Discussion:
Negotiations Committee Chairperson Jennifer Miller provided an update to the Board. The committee is negotiating for the second year of the two-year agreement. Insurance is going to go up 6.92%. Last year, the committee already agreed to do a 4.5% increase for 22-23. The committee will start looking at other groups next month. There will be a benefits survey sent out to staff this week and the results will be discussed in December.
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12.2. Administrator Evaluation Committee Report
Speaker(s):
Administrator Evaluation Committee Chair
Rationale:
A report of activities from the Administrator Evaluation Committee will be given during this item. Administrator Evaluation Committee: Marni Danhauer, Dawn Lindsley, Donald Ellison, and Joyce Baumert.
Evaluation Timeline: - August: Evaluation Committee to meet in September to go through comments and create a summary. Larianne will meet with the Evaluation Committee chair. - September: Full Board is provided a copy of the Administrator Evaluation - October: Administrator sends digital evaluation and evaluation resources to the Evaluation Committee Chair in the first week of October. The chair then forwards on to full Board for completion by October Board Meeting. Administrator completes Evaluation Tool as self-assessment and sends to Evaluation Committee on or before October 31. - November: Committee Chair will send the completed Administrator self-assessment to full Board after November 1. Evaluation Committee compiles results of full Board completed evaluations prior to the November Board Meeting. - December: Evaluation Committee meets prior to December Board Meeting to review with Administrator the results of evaluation. Report to full Board in December Board Meeting following Closed Session requirements with Administrator present. - January: Confirm Evaluation Committee members. Administrator provides Evaluation Committee with goals and shares with Board at January Board Meeting.
Attachments:
()
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13. Conference Report
Speaker(s):
Conference Attendees
Rationale:
Conference Attendees will report on their learnings.
Links:
Discussion:
Board member Dawn Lindsley appreciated the ESU sessions. Board member Bob Arp felt good and proud to be a part of ESU 7. Board member Joyce Baumert thought the State Education Conference was one of the better conferences she attended. Board member Don Ellison stated there is no longer NESUBA, it has been dissolved. NESUBA has a balance in their account. ESU 7 has been carrying the balance for years. ESU 7 will provide the dollars to the ESUCC and they will distribute the funds to ESU boards for legislative advocacy training. Administrator Polk and Director Marci Ostmeyer presented two sessions.
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14. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 7:10pm.
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
