Thursday, September 15, 2022 Directly following the Tax Asking/Final Levy - Regular Board of Directors Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 5:30pm.
Board Vice President conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Mindy Reed, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Tami Clay, Special Education Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
()
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Board President Doug Pauley, Board Secretary Jennifer Miller, Board Member Dawn Lindsley, and Board Member Richard Luebbe will be absent and notified the Administrator prior to the meeting.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board President Doug Pauley, Board Secretary Jennifer Miller, Board Member Dawn Lindsley, and Board Member Richard Luebbe were absent and notified the Administrator prior to the meeting. Board Member Donald Ellison was absent.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Virtual Conferencing Option
Speaker(s):
Board President or designee
Rationale:
Nebraska Revised Statute § 84-1411 authorizes virtual meetings for educational service units if the requirements of subdivision (2)(b) are met. The board will determine if next month's board meeting should allow for a virtual conferencing option.
Discussion:
Administrator Polk notified the board this agenda item will be added as a standing information item unless acted upon. According to Board Policy II, 2, A, virtual conferencing meetings must be acted upon the month prior to the board meeting in which the virtual conference will occur. ESU 7 Board may not exceed five virtual conferencing meetings in a year, per policy II,8,A.
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4. Welcome Visitors
Speaker(s):
Board President or Designee
Discussion:
No visitors present.
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5. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Request to be Heard Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Discussion:
No public comments provided.
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6. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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6.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.2. Presentation of Bills #74728 through #74909 totaling $1,071,965.56
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$1,071,965.56 - Bills #74728 through #74909 Inservice bills total: $0
Attachments:
()
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6.3. Reading of Article I, Section 5, E Negotiations
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.4. Reading of Article II, Section 6, D Notice to Board Members
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.5. Reading of Article II, Section 6, E Notice to Media
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.6. Reading of Article II, Section 7, A Agenda Construction
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.7. Reading of Article II, Section 7, B Agenda Availability
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.8. Reading of Article II, Section 8, A Personal Presence at Meetings and Telephone Conference or Videoconference Meetings
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.9. Reading of Article II, Section 8, B Quorum
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7. Spotlight - Early Childhood
Speaker(s):
Board President or designee
Attachments:
()
Discussion:
Lisa Duranski, Early Childhood Coordinator, reviewed the information on the attached document. Lisa Duranski noted the numbers for referrals are as high as they have ever been. The birth to three-year old referrals are assigned to a Service Coordinator through the Department of Health and Human Services. Director Tami Clay added the Early Childhood team at ESU 7 is highly respected in the state of Nebraska. Board Member Gary Wiesler asked from where a majority of the referrals come. Coordinator Duranksi explained a majority of referrals come from doctor's offices however, parents are still the largest source of referrals. Board member Bob Arp asked what the two most common disabilities amongst the referrals are. Autism and speech language impairment seem to be the highest. Board member Bob Arp also asked how early a child can be diagnosed with speech language impairment. If the speech impairment is non-verbal, the diagnosis could be as early as 18 months but earlier should there be other medical conditions. After describing CAPTA, Administrator Polk asked Coordinator Duranski about CAPTA referrals.
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8. Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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9. 2022-2023 Resolution for Tax Asking and Final Levy
Speaker(s):
Board President or Designee
Rationale:
Now be it therefore resolved that the Board of ESU 7 has a tax request of $2,750,201.46 for the 2022-2023 fiscal year and the final levy of the Board of ESU 7 should be, and hereby is set at .015 for the 2022-2023 fiscal year.
Recommendation: Discuss, consider and take any necessary action to approve the 2022-2023 Tax Asking and Final Levy Resolution as presented.
Recommended Motion(s):
Discuss, consider and take any necessary action to approve the 2022-2023 Tax Asking and Final Levy Resolution as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Approval of the 2022-2023 Budget
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, consider and take any action necessary to approve the 2022-2023 Budget as presented.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the 2022-2023 Budget as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Representation at NESUBA and State Education Conference Delegate Assembly
Speaker(s):
Board President or Designee
Rationale:
Selection of one Board Member to represent ESU 7 at the Delegate Assembly November 18, 2022 from 8:00am-9:30am.
Selection of one Board Member to represent ESU 7 at the Annual NESUBA business meeting.
Discussion:
Instead of a formal NESUBA meeting, there will be a breakout session on Thursday November 17, at 2:15pm called ESU Board Member Update. Any board member attending the conference was encouraged to attend the breakout session.
Board President Doug Pauley was nominated to be the member to represent ESU 7 at the Delegate Assembly. |
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12. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Goals:
Discussion:
ESUCC Update - Administrator Polk reviewed the attached ESUCC 4 Bold Steps document.
Director Reports - Director Marci Ostmeyer Report:
Upcoming events - The registration for the NASB State Education Conference is open. The sign-up sheet has been given to all board members. Please fill it out and give it to the Secretary to the Board Mindy Reed. |
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12.1. Goal Update
Speaker(s):
Administrator or Designee
Rationale:
Goals - Attached for your Review
Recommended Motion(s):
Discuss, consider, and take any necessary action to move the June 2023 board meeting from Monday, June 19, 2023 to Tuesday, June 20, 2023 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Goal 1 - Board learning for all ESU schools. That has been scheduled for June 20, 2023. The 20th is a Tuesday. It was acted upon that the board meeting on June 19, 2023 will move to June 20, 2023 at 4:30pm to accommodate the NASB Board Learning.
Goal 2 - Board members Richard Stephens and Donald Ellison received awards for level eight out of nine levels. Goal 3 - There have been three confirmed school district board visits. Board member Dan Hoesly will represent ESU 7 when attending the David City Board Meeting. The other David City representatives will not be present. |
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12.2. ↵Services Update
Speaker(s):
Administrator or Designee
Rationale:
Items inside this item include visit updates, quarterly report, director reports, etc.
Attachments:
()
Discussion:
Director Tami Clay and the ESU 7 Special Education department is part of a pilot program to involve Special Education data in SIMPL. It is the expectation for ESU 7 to be a leader in SIMPL in the state of Nebraska.
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12.3. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
The Administrator will provide a facilities update during this item.
Discussion:
Administrator Polk provided an update on the facilities projects.
Business Manager Linda Shefcyk put together a FEMA application and ESU 7 received approximately $20,000. |
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13. Committee Reports
Speaker(s):
Committee Chair
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13.1. Budget Committee Report
Speaker(s):
Budget Committee Chair
Rationale:
Reports of Budget Committee activities and discussion will take place during this item.
Discussion:
Budget Committee chair Gary Weiseler provided an update on the Budget Committee. The September meeting was the final meeting of the year. The Budget Committee went through the final summary and numbers which were discussed at the budget hearing. Budget Committee chair Gary Wieseler would like to thank Board Treasurer Linda Shefcyk, Director Tami Clay, and Administrator Polk for their work on the budget process and committee.
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13.2. Negotiations Committee Report
Speaker(s):
Negotiations Committee Chair
Rationale:
The first informal meeting between Negotiations Committee Chair Jennifer Miller, Brandy Rose, and Administrator Polk will take place September 19, 2022.
The first full Negotiations Committee Meeting will be October 17, 2022.
Discussion:
The first informal meeting between Negotiations Committee Chair Jennifer Miller, Brandy Rose, and Administrator Polk will take place September 19, 2022.
The first full Negotiations Committee Meeting will be October 17, 2022. |
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13.2.1. Request to recognize ESUEA as exclusive bargaining agent for 2024-2025
Speaker(s):
Board President or designee
Rationale:
The ESU 7 Education Association requests that the Board representing the Educational Service Unit 7 take action to recognize ESU 7 Education Association as the exclusive bargaining agent for the non-supervisory certificated staff for the 2024-2025 contract year.
Recommendation: Discuss, consider, and take any necessary action to recognize ESU 7 Education Association as exclusive bargaining agent for the non-supervisory certificated staff for the 2024-2025 contract year.
Recommended Motion(s):
Discuss, consider, and take any necessary action to recognize ESU 7 Education Association as exclusive bargaining agent for the non-supervisory certificated staff for the 2024-2025 contract year Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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13.3. Administrator Evaluation Committee Report
Speaker(s):
Administrator Evaluation Committee Chair
Rationale:
A report of activities from the Administrator Evaluation Committee will be given during this item. Administrator Evaluation Committee: Marni Danhauer, Dawn Lindsley, Donald Ellison, and Joyce Baumert.
Evaluation Timeline: - August: Evaluation Committee to meet in September to go through comments and create a summary. Larianne will meet with the Evaluation Committee chair. - September: Full Board is provided a copy of the Administrator Evaluation - October: Administrator sends digital evaluation and evaluation resources to the Evaluation Committee Chair in the first week of October. The chair then forwards on to full Board for completion by October Board Meeting. Administrator completes Evaluation Tool as self-assessment and sends to Evaluation Committee on or before October 31. - November: Committee Chair will send the completed Administrator self-assessment to full Board after November 1. Evaluation Committee compiles results of full Board completed evaluations prior to the November Board Meeting. - December: Evaluation Committee meets prior to December Board Meeting to review with Administrator the results of evaluation. Report to full Board in December Board Meeting following Closed Session requirements with Administrator present. - January: Confirm Evaluation Committee members. Administrator provides Evaluation Committee with goals and shares with Board at January Board Meeting.
Attachments:
()
Discussion:
Administrator Evaluation Committee chair Marni Danhauer reviewed the evaluation timeline. The paper copy of the evaluation has been provided to each board member for reference. The electronic version will be sent out in October with attachments to include the job description of the Administrator, her contract, and the quarterly reports.
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14. Conference Report
Speaker(s):
Conference Attendees
Rationale:
Conference Attendees will report on their learnings.
Discussion:
Vice President Jack Young thought the Area Membership meeting in Fremont was a good meeting. Colby Coash talked about topics which may take place in the Unicameral regarding education.
Board member Gary Wiesler provided an update regarding his experience at the Area Membership Meeting. There are many bills expected to be presented as mandates to include a cap on spending for schools. Mandates about school curriculum, school safety, school choice, and parent involvement. Board Member Joyce Baumert attended the Area Membership Meeting in York. She stated a lot of the bills presented are made by special interest groups. One of the bills presented by the boy scouts allows them to use public schools for their meetings. The School Board session presented by Marcia Herring was informative. Board member Bob Arp added there is a real shortage of educators. The things schools are doing to attract and retain teachers are becoming more creative. There is a concern there may be a shortage of paraeducators. Administrator Polk stated teachers stay because of the mentoring process. The City of Columbus is doing some innovative things with the summer internship programs to build relationships and a sense of community with the interns. |
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15. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 6:41pm.
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
