October 18, 2021 at 6:30 PM - Regular Board of Directors Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 6:52pm
Board President conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Mindy Reed, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Tami Clay, Special Education Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Board Member Marni Danhauer will be absent due to personal reasons.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board Member Marni Danhauer will be absent due to personal reasons.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Welcome Visitors
Speaker(s):
Board President or Designee
Goals:
Discussion:
No visitors present.
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4. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Request to be Heard Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
Discussion:
No public comments provided.
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5. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.2. Presentation of Bills #73059 through #73205 totaling $761,100.43
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$761,100.43 - Bills #73059 through #73205 Inservice bills total: $0
Attachments:
()
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5.3. TRA - Excess Lodging and Meals
Speaker(s):
Board President or Designee
Rationale:
Excess Lodging and Meals:The Admin Dept has one TRA excess while attending the 2021 AESA Educators' Call to Action in Washington, DC. The conference was September 15-17, 2021.
Excess for lodging and meals: |
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5.4. Reading of Article I, Section 2, C Chief Administrator Evaluation
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.5. Reading of Article I, Section 3, G Compensation of Board Members
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.6. Reading of Article IV, Section 10, C Supervision, Assignment, and Evaluation When Serving Schools
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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5.7. Reading of Article V, Section 8, A Procedures for Control of Infectious Diseases
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6. Spotlight - Title III
Speaker(s):
Administrator or Designee
Rationale:
Spotlight - Title III (1:26-3:34 and 12:51-20:30)
Attachments:
()
Links:
Discussion:
Mark Brady, Professional Development Coordinator, reviewed the attached slide show.
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7. Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Board Goals Work Session
Speaker(s):
Board President or Designee
Rationale:
Board will consider approval of developed goals from the October Board Work Session.
Recommendation: Discuss, consider and take any action necessary to approve the developed goals as presented.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the developed goals as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Board approved the goals developed in the work session.
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9. Redistricting
Speaker(s):
Board President or Designee
Rationale:
At this time, the Center for Public Affairs Research has completed digitizing our 2010 boundaries and has imported our 2020 population counts. The attached document includes the analysis of total population equality across election districts. As a result of the analysis, the Center for Public Affairs Research expects election district boundaries to change. The attached map contains suggested boundary changes meeting the requirements of redistricting. The Board will use this time to discuss and ask questions related to the suggested map. Final maps and documents will not be available until additional information on legislative boundaries and precincts are provided. The Board will approve the new 2020 district map in a board meeting after the information is received.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve a Special Board Meeting on ______________ __, 2021 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The redistricting map was not received in time to add to the agenda. The Board will discuss the map in a Special Board Meeting and will approve the map at the regular Board Meeting in November. Administrator Polk reviewed the attached document. There will be boundary changes. The Board acted to schedule a Special Board Meeting on Tuesday, November 2, 2021 at 4:30pm in the Oak Conference Room.
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10. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Goals:
Discussion:
Administrator Polk reviewed the attached slide show. Administrator Polk and ESUCC continue to advocate at state and federal levels for ESUs to receive a portion of these ESSER dollars. Currently, only local education agencies have access to the funding.
Two Factor Authentication: The Board has been provided with updated laptops equipped with two factor authentication. |
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10.1. Services Update
Speaker(s):
Administrator or Designee
Rationale:
Links:
Discussion:
Director Ostmeyer provided a Production Department update. Two of the companies ESU 7 purchases paper from are no longer going to produce paper. There will likely be an increase in price and a decrease in color selection.
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10.2. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
The Administrator will provide information on playground addition during this item.
Discussion:
Director Clay provided a personnel update. There are two paraprofessional openings and a teaching position needing to be filled. Director Clay reminded the Board paraprofessionals work .75 FTE and receive .75 of a single health insurance plan paid for. Suggestions related to recruitment and retention of these valuable staff were discussed. An agenda item will be added to the Special Meeting on November 2, 2021 to consider compensation changes.
Administrator Polk discussed the playground project for the south side of the South Building. |
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10.3. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
During this item, the Administrator will provide a Legislative Update to members of the Board.
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11. Committee Reports
Speaker(s):
Committee Chair
Goals:
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11.1. Negotiations Committee Report
Speaker(s):
Negotiations Committee Chair
Rationale:
Reports of activities and discussions from the Negotiations Committee will take place during this item.
Discussion:
Negotiations Committee Update: Rex Schultze from Perry Law Firm reviewed a comparability study with the Negotiations Committee. The next Negotiations Committee Meeting will be October 28, 2021.
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11.2. Administrator Evaluation Committee Report
Speaker(s):
Administrator Evaluation Committee Chair
Rationale:
A report of activities from the Administrator Evaluation Committee will be given during this item. Administrator Evaluation Committee: Dawn Lindsley, Donald Ellison, Marni Danhauer, and Joyce Baumert.
Evaluation Timeline: - August: Evaluation Committee to meet in September to go through comments and create a summary. Larianne will meet with the Evaluation Committee chair. - September: Full Board is provided a copy of the Administrator Evaluation - October: Administrator sends digital evaluation and evaluation resources to the Evaluation Committee Chair in the first week of October. The chair then forwards on to full Board for completion by October Board Meeting. Administrator completes Evaluation Tool as self-assessment and sends to Evaluation Committee on or before October 31. - November: Committee Chair will send the completed Administrator self-assessment to full Board after November 1. Evaluation Committee compiles results of full Board completed evaluations prior to the November Board Meeting. - December: Evaluation Committee meets prior to December Board Meeting to review with Administrator the results of evaluation. Report to full Board in December Board Meeting following Closed Session requirements with Administrator present. - January: Confirm Evaluation Committee members. Administrator provides Evaluation Committee with goals and shares with Board at January Board Meeting.
Discussion:
Administrator Evaluation Committee chairperson Marni Danhauer is planning to send out the administrator evaluation this week. Administrator Polk will send out her self-assessment after the evaluation is sent to the rest of the Administrator Evaluation Committee.
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12. Conference Report
Speaker(s):
Conference Attendees
Rationale:
Conference Attendees will report on their learnings.
Attachments:
()
Goals:
Discussion:
Labor Relations Conference - Board Secretary Jennifer Miller attended the Labor Relations Conference. She thought the break-out sessions were informative.
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13. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 8:11pm
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
