August 16, 2021 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 5:30pm
Board President conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Mindy Reed, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Dan Ellsworth, Network Operations Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
()
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, consider and take action to approve the Board member absences.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board Secretary Jen Miller was absent for personal reasons.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Welcome Visitors
Speaker(s):
Board President or Designee
Goals:
Discussion:
No visitors present.
Request to Be Heard document was changed to reflect the changes in the Open Meeting Act. |
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4. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Request to be Heard Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
Discussion:
No public comments provided.
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5. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.2. July 2021 - Presentation of Bills #72646 through #72768 totaling $860,223.66
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the month of July total:$860,223.66 - Bills #72646 through #72768 Inservice bills total: $0
This is a consent item.
Attachments:
()
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5.3. August 2021 - Presentation of Bills #72770 through #72889 totaling $1,087,249.25
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$1,087,249.25 - Bills #72770 through #72889 Inservice bills total: $15.00
This is a consent item.
Attachments:
()
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5.4. Disposal of Inventory
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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5.5. 2021-2022 Mileage Reimbursement Rate
Speaker(s):
Administrator or Designee
Rationale:
Article III, Section 4, D Coffee Act Policy (Reimbursable Expenses)
Attachments:
()
Goals:
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5.6. 2021-2022 Nebraska Rural Community Schools Association (NRCSA) Dues
Speaker(s):
Board President or Designee
Rationale:
The Nebraska Rural Community Schools Association is a non-profit organization dedicated to serving the needs of rural schools and communities. Since 1981, NRCSA has been committed to protecting the well-being of public education and implementing its mission of providing quality education for all children. NRCSA is an Association consisting of 195 school districts and ESU's in Nebraska working together to support and promote quality educational programs for students in rural Nebraska. Through its members NRCSA serves the interests of over 75,000 children in 88 counties and 24 legislative districts.
Attachments:
()
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5.7. 2021-2022 Contract for Abby Pfister, Grant Coordinator
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.8. 2021-2022 Contract for Brooke Kavan, Professional Development Coordinator
Rationale:
This is a consent item.
Attachments:
()
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5.9. 2021-2022 Contract for Brooke Koliha, Professional Development Coordinator
Rationale:
This is a consent item.
Attachments:
()
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5.10. 2021-2022 Contract for Cynthia Alarcon, Grant Coordinator
Rationale:
This is a consent item.
Attachments:
()
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5.11. 2021-2022 Contract for Dan Ellsworth, Network Operations Director
Rationale:
This is a consent item.
Attachments:
()
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5.12. 2021-2022 Contract for Laura Plas, Professional Development Coordinator
Rationale:
This is a consent item.
Attachments:
()
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5.13. 2021-2022 Contract for Leanne Blanchard, Student Services Principal
Rationale:
This is a consent item.
Attachments:
()
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5.14. 2021-2022 Contract for Marci Ostmeyer, Professional Development Director
Rationale:
This is a consent item.
Attachments:
()
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5.15. 2021-2022 Contract for Mark Brady, Professional Development Coordinator
Rationale:
This is a consent item.
Attachments:
()
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5.16. 2021-2022 Contract for Melinda Velencela, MEP Education Liaison
Rationale:
This is a consent item.
Attachments:
()
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5.17. 2021-2022 Contract for Otis Pierce, Professional Development Coordinator
Rationale:
This is a consent item.
Attachments:
()
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5.18. 2021-2022 Contract for Richard Stuart, Information Technology Specialist
Rationale:
This is a consent item.
Attachments:
()
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5.19. 2021-2022 Contract for Travis Kassing, Network & Computer Systems Engineer
Rationale:
This is a consent item.
Attachments:
()
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5.20. Reading of Article III, Section 1, E Use of Funds from Other Sources
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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5.21. Reading of Article III, Section 2, A Fiscal Year
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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5.22. Reading of Article III, Section 2, B Budget Preparation
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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6. June and July 2021 Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the June and July Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk discussed the cash on hand and cash reserve lines.
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7. Redistricting
Speaker(s):
Board President or Designee
Rationale:
Dr. Josie Schafer, Director of Center for Public Affairs Research at UNO will provide the Board with redistricting information related to board size. §79-1217.01 directs ESU Boards to have no fewer than five and no more than 12 board members. Following Dr. Schafer's presentation, ESU 7 Board will take action on board size relevant to 2021 redistricting.
Recommended Motion(s):
Discuss, consider, and take any necessary action for the ESU 7 Board to remain 12 members Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:
Discuss, consider, and take any necessary action for the ESU 7 Board to decrease from 12 members to __ members Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Schafer shared the attached presentation. Following the presentation, there was discussion regarding the reduction of the ESU 7 board from 12 to 9 or 7. After this discussion, a ballot was distributed to inform the board size motion. The results of the ballot were 7 votes for 12 members and 4 votes for 9 members. The recommended motion to retain current board size was raised. The following comments were provided by board members in support of their decision.
Those voting for 12 members:
Those voting for 9 members:
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8. Reading of Article III, Section 4, F Internal Controls
Speaker(s):
Board President or Designee
Rationale:
New policy regarding developing and maintaining internal control procedures.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article III, Section 4, F Internal Controls as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reviewed the new policy with the Board.
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9. Reading of Article IV, Section 1, B Equal Opportunity Employment
Speaker(s):
Board President or Designee
Rationale:
Verbiage added in blue:
ESU 7 is an equal opportunity employer. It is the policy of ESU 7 to employ the best qualified applicant for each position without regard to sex, disability, race (including skin color, hair texture and protective hairstyles), color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, or other protected status, and to not fail or refuse to hire or to discharge any individual, or otherwise to discriminate against any individual with respect to compensation, terms, conditions, or privileges of employment, because of such individual's sex, disability, race (including skin color, hair texture and protective hairstyles), color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, or other protected status.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the policy as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reviewed the added verbiage.
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10. Reading of Article III, Section 9, A Records Management and Disposition
Speaker(s):
Board President or Designee
Rationale:
Added verbiage on second page:
iv. Proper Use of Electronic Messages.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the policy as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reviewed the added verbiage.
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11. Reading of Article III, Section 7, A Community Use of ESU Facilities
Speaker(s):
Board President or Designee
Rationale:
Added verbiage on first page:
Acceptance of Application for Use. Acceptance or rejection of applications shall be the responsibility of the Administrator or the Administrator’s designee. Applications shall not be accepted for any unlawful reason, including unlawful discrimination on the basis of sex, disability, race (including skin color, hair texture and protective hairstyles), color, religion, veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, or other protected status in its programs and activities, and including the applicant’s legally protected exercise of constitutional or statutory rights.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the policy as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reviewed the added verbiage.
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12. Reading of Article II, Section 8, A Personal Presence at Meetings and Telephone Conference or Videoconference Meetings
Speaker(s):
Board President or Designee
Rationale:
Multiple changes including removing verbiage and replacing it with updated terminology.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the policy as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reviewed the updated language and the changes to the policy.
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13. Reading of Article II, Section 9, F Public Comment
Speaker(s):
Board President or Designee
Rationale:
Policy name change from Speak to Public Comment.
Added verbiage: Members of the public who desire to address the Board will be required to identify themselves, provide their address, and the organization (if any) he/she represents.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the policy as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reviewed the added verbiage.
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14. Recognition of the ESU 7 Education Association
Speaker(s):
Board President or Designee
Rationale:
Recognition of the ESU 7 Education Association (ESU7EA) was requested by ESU7EA Chair, Brandy Rose. The ESU7EA requests to be recognized as the exclusive bargaining agent to non-supervisory certificated staff for the 2023-2024 contract year.
Recommended Motion(s):
Recognition of the ESU7EA as the exclusive bargaining agent for non-supervisory certificated staff for 2023-2024 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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15. Date Change: Budget Hearing, Final Tax Asking Hearing, and September Board Meeting
Speaker(s):
Administrator or Designee
Rationale:
Date of the Budget Hearing needs to move from September 15, 2021 to September 13, 2021 at 5:15pm in the Oak Room. Final Tax Asking Hearing will follow the Budget Hearing. The Board Meeting will follow the Final Tax Asking Hearing, both in the Oak Room.
Recommended Motion(s):
Discuss, consider and take any necessary action to approve the change from September 15, 2021 to September 13, 2021 for the Budget Hearing, Budget Summary, Final Tax Asking, and the September Board Meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Budget Hearing, Final Tax Asking, and the September Board Meeting will be moved from Wednesday, September 15 to Monday, September 13 with a virtual option.
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16. COVID-19 Update
Speaker(s):
Administrator or Designee
Rationale:
Review and approve the Educational Service Unit 7 Safe Return to Services/Instruction Plan
Recommended Motion(s):
Discuss, consider and take action to approve the Educational Service Unit 7 Safe Return to Services/Instruction Plan as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reviewed the attached ESU 7 Safe Return to Services Instruction Plan.
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17. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Goals:
Discussion:
Administrator Polk would like to have a work session in October to write goals with the Board. This will be an action on the September Board Agenda. The work session will start at 5:30pm and last one hour. The October Board Meeting will start directly after the work session.
Administrator Polk reviewed the updated Vision, Mission, Beliefs. |
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17.1. Services Update
Speaker(s):
Administrator or Designee
Rationale:
SIMPL Update
Spotlight - PD Items inside this item include visit updates, quarterly report, director reports, etc.
Attachments:
()
Goals:
Discussion:
Director Marci Ostmeyer reviewed the attached flyer for the Professional Development spotlight.
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17.2. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
The Administrator will provide a facilities update during this item.
Tarring, door update, audio/visual update, sidewalks, and North Building entryway.
Goals:
Discussion:
Administrator Polk updated the Board on the North Building door update. The interior doors have already been installed. The exterior doors will be installed after M&O receives the part they are waiting for. The parking lot tarring/striping and the audio/visual project will be completed in the 21-22 budget year. Fixing the uneven sidewalks and walk-off entry carpet for the North Building are proposed projects. Prices have not yet been researched. Administrator Polk is exploring the possibility of having a playground installed on the South side of the South Building for the Level III Program students.
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17.3. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
During this item, the Administrator will provide a Legislative Update to members of the Board.
Monday, Sept. 13 - Thursday, Sept. 30 -- Tentative dates for special legislative session regarding redistricting. Friday, Oct. 29 -- The Nebraska Economic Forecasting Advisory Board meets. 1 p.m. State Capitol, Room TBA. Lincoln.
Goals:
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17.4. Personnel - Lori Dingel, Early Childhood Special Education Teacher
Speaker(s):
Administrator or Designee
Rationale:
2021-2022 Contract for Lori Dingel, Early Childhood Special Education Teacher. Lori has a one year contract as a Early Childhood Teacher. She is coming from Norfolk Public.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the contract as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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17.5. Personnel - 2021-2022 Contracts
Speaker(s):
Administrator or Designee
Rationale:
2021-2022 Contracts offered and authorized by Chief Administrator Polk for the following staff:
- Abigail Focht, Paraprofessional - Ana Santos Reyes, MEP Education Program Recruiter - Angie Arndt, Department Secretary - Carolyn Koch, Bookkeeper - Chris Chvala, Computer Support Specialist - Chris Hilliard, District Technology Coordinator - Cindy Wieser, Department Secretary - Darlene Rodriguez, MEP Education Program Recruiter - David Vanderheiden, District Technology Coordinator - Elizabeth Lawrence, Department Secretary - Isaura Barreto, MEP Education Program Recruiter - Janet Ciboron, Production Personnel - Jason Trotter, District Technology Coordinator - Jennifer Rivera, MEP Education Service Provider - Joan Hassebrook, Production Personnel - Kim Ruger, Production Personnel/Paraprofessional - Larry Shefcyk, Custodian/Maintenance - Linda Shefcyk, Business Manager - Maria del Socorro Rodriguez-Borquez, MEP Education Service Provider - Mayra Vargas, Department Secretary - Megan Kassing, Bookkeeper - Mindy Reed, Executive Secretary - Nancy Smith, Production Personnel - Nathalie Vargas, MEP Education Service Provider - Yaribey Rodriguez, MEP Education Service Provider - The Migrant Department will hire school tutors throughout the year as necessary as classified following the Migrant Education Grant regulations. |
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17.6. Personnel - Resignations
Speaker(s):
Administrator or Designee
Rationale:
Rosa Waldrop Resignation
Attachments:
()
Goals:
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18. Committee Reports
Speaker(s):
Committee Chair
Goals:
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18.1. Budget Committee Report
Speaker(s):
Budget Committee Chair
Rationale:
Reports of Budget Committee activities and discussion will take place during this item.
Discussion:
Board Member Gary Wieseler provided a Budget Committee update. The Budget Committee met and reviewed grants. Each component of the budget has been reviewed by the Budget Committee. One final review will occur prior to the September Budget Hearing.
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18.2. Negotiations Committee Report
Speaker(s):
Negotiations Committee Chair
Rationale:
Reports of activities and discussions from the Negotiations Committee will take place during this item. Negotiations Committee is: Jennifer Miller (Chair), Richard Luebbe, Richard Stephens. First Negotiations Meeting will be in October.
Discussion:
Administrator Polk would like to meet with the Negotiations committee in September.
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18.3. Administrator Evaluation Committee Report
Speaker(s):
Administrator Evaluation Committee Chair
Rationale:
A report of activities from the Administrator Evaluation Committee will be given during this item. Administrator Evaluation Committee: Dawn Lindsley, Donald Ellison, Marni Danhauer. Evaluation Committee to meet in September to go through comments and create a summary.
Evaluation Timeline: - August: Evaluation Committee to meet in September to go through comments and create a summary. Larianne will meet with the Evaluation Committee chair. - September: Full Board is provided a copy of the Administrator Evaluation - October: Administrator sends digital evaluation and evaluation resources to the Evaluation Committee Chair in the first week of October. The chair then forwards on to full Board for completion by October Board Meeting. Administrator completes Evaluation Tool as self-assessment and sends to Evaluation Committee on or before October 31. - November: Committee Chair will send the completed Administrator self-assessment to full Board after November 1. Evaluation Committee compiles results of full Board completed evaluations prior to the November Board Meeting. - December: Evaluation Committee meets prior to December Board Meeting to review with Administrator the results of evaluation. Report to full Board in December Board Meeting following Closed Session requirements with Administrator present. - January: Confirm Evaluation Committee members. Administrator provides Evaluation Committee with goals and shares with Board at January Board Meeting.
Discussion:
Administrator Polk sent the digital copy of the Administrator Evaluation to the Evaluation Committee. If there are no changes to the electronic version of the document, a paper copy will be provided in September to Board Members. Administrator Polk requested the Committee to consider selecting a Chair.
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19. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 7:58pm.
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
