June 19, 2017 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the meeting to order
Speaker(s):
Don Ellison or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT - ESU 7 Mission Statement
Discussion:
The meeting was called to order at 5:30pm. Board President, Don Ellison, presided over the meeting.
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1.1. Notification of Open Meetings Law
Speaker(s):
Don Ellison or Designee
Rationale:
This meeting has been preceded by advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Goals:
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1.2. Roll Call
Speaker(s):
Don Ellison or Designee
Discussion:
Roll Call was taken at 5:30pm. Staff present: Larianne Polk, Administrator Darus Mettler, Special Education Director Dan Ellsworth, Network Operations Coordinator |
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1.2.1. Board Absences
Speaker(s):
Don Ellison or Designee
Rationale:
Marni Danhauer will be absent due to family travel. Staff Recommendation: Discuss, consider and take action to approve the Board member absences.
Recommended Motion(s):
Motion to approve absent Board members Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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1.3. Pledge of Allegiance
Speaker(s):
Don Ellison or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Public Forum
Rationale:
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2.1. Welcome Visitors
Speaker(s):
Don Ellison or Designee
Discussion:
There were no visitors present.
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2.2. Public Comment
Speaker(s):
Don Ellison or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents. Public Participation in Board Meetings Policy 1.02.02
Discussion:
No public comments provided.
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3. Approval of Agenda
Speaker(s):
Don Ellison or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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4. Approval of the Consent Agenda
Speaker(s):
Don Ellison or designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board Member wishes to discuss an item, it must be removed from the consent agenda at which time remaining items will be acted on: Consent Agenda Includes:
Recommendation: Discuss, consider and take necessary action to approve the consent agenda as presented.
Recommended Motion(s):
Discuss, consider and take necessary action to approve the consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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4.1. Approval of Minutes
Rationale:
Meeting Minutes from the previous month's Board Meeting are attached for your review.
Attachments:
()
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4.2. Treasurer's Report
Rationale:
The Treasurer's Report is attached for review.
Attachments:
()
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4.3. Presentation of Bills: total $810,287.71 - Bills #65395 through #65582
Rationale:
The summary of bills for the current month total: $810,287.71 - Bills #65395 through #65582 Inservice bills total:$367.70 Excess Lodging: Isaura Baretto - NADSME - $5.82
SPED Arrears:$ 0 TECH Arrears: Columbus Christian $12.50, High Plains $369.99, Palmer $142.50, St. Ed $62.50 Below are some bills you may have questions about:
Attachments:
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Goals:
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4.4. Classified/Non-Certificated 2017-2018 Contracts for Administration, Technology, Production, Professional Development, and Special Education
Speaker(s):
Don Ellison or Designee
Rationale:
Classified/Non-Certificated contracts for 2017-2018 for Debbie Adams, Chris Chvala, Janet Ciboron, Cody Nelson, Joan Hassebrook, Kerri Jo Krivohlavek, Katy McNeil, Nathan Pfeifer, Michele Sells, Karen Kuhr, Linda Shefcyk, Nancy Smith, Cindy Wieser, Carolyn Koch, Paulette Wieser, Angie Arndt, Kris Johnson, Megan Kassing, Kaise Recek, Christine Barber, Angela Beckman, Catherine Cole, Jeri Glenn, Brock Hoover, Michelle Konwinski, Julianne Wilke, Becky Luchsinger, Traci Weverka, Lindsay Thomson and Cen7ter Tech (x1) Recommendation: Discuss, consider and take action to approve Classified/Non-Certificated contracts for 2017-2018 for Debbie Adams, Chris Chvala, Janet Ciboron, Cody Nelson, Joan Hassebrook, Kerri Jo Krivohlavek, Katy McNeil, Nathan Pfeifer, Michele Sells, Karen Kuhr, Linda Shefcyk, Nancy Smith, Cindy Wieser, Carolyn Koch, Paulette Wieser, Angie Arndt, Kris Johnson, Megan Kassing, Kaise Recek, Christine Barber, Angela Beckman, Catherine Cole, Jeri Glenn, Brock Hoover, Michelle Konwinski, Julianne Wilke, Becky Luchsinger, Traci Weverka, Lindsay Thomson and Cen7ter Tech (x1).
Recommended Motion(s):
Classified/Non-Certificated contracts for 2017-2018 for Debbie Adams, Chris Chvala, Janet Ciboron, Cody Nelson, Joan Hassebrook, Kerri Jo Krivohlavek, Katy McNeil, Nathan Pfeifer, Michele Sells,Karen Kuhr, Linda Shefcyk, Nancy Smith, Cindy Wieser, Carolyn Koch, Paulette Wieser, Angie Arndt, Kris Johnson, Megan Kassing, Kaise Recek, Christine Barber, Angela Beckman, Catherine Cole, Jeri Glenn, Brock Hoover, Michelle Konwinski, Julianne Wilke, Becky Luchsinger, Traci Weverka, Lindsay Thomson and Cen7ter Tech (x1) Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
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4.5. Grant Contracts for Migrant Education Program, Assistive Technology Partnerships and Early Learning Connection
Speaker(s):
Darus Mettler or Designee
Rationale:
Employee contracts for Cynthia Alarcon Migrant Education Grant Coordinator, Danielle Waite Program Analyst, Ana Santos Migrant Education Recruiter, Isaura Barreto Migrant Recruiter, TBD Migrant Services Providers (2), Darlene Rodriguez Migrant Education Recruiter, Melinda Velecela Migrant Liason, Magaly Vasquez Diaz Migrant Services Provider, Mayra Vargas Migrant Secretary, TBD Migrant Tutors for Columbus Public Elementary, Lynette Sprunk, Assistive Technology Partnership (ATP) grant, Angel Mayberry, Early Learning Connection (ELC) Grant. Recommendation: Discuss, consider and take action to approve the employee contracts for Cynthia Alarcon Migrant Education Grant Coordinator, Danielle Waite Program Analyst, Ana Santos Migrant Education Recruiter, Isaura Barreto Migrant Recruiter, TBD Migrant Services Providers (2), Darlene Rodriguez Migrant Education Recruiter, Melinda Velecela Migrant Liason, Magaly Vasquez Diaz Migrant Services Provider, Mayra Vargas Migrant Secretary, TBD Migrant Tutors for Columbus Public Elementary, Lynette Sprunk, Assistive Technology Partnership (ATP) grant, Angel Mayberry, Early Learning Connection (ELC) Grant.
Recommended Motion(s):
employee contracts for Cynthia Alarcon Migrant Education Grant Coordinator, Danielle Waite Program Analyst, Ana Santos Migrant Education Recruiter, Isaura Barreto Migrant Recruiter, TBD Migrant Services Providers (2), Darlene Rodriguez Migrant Education Recruiter, Melinda Velecela Migrant Liason, Magaly Vasquez Diaz Migrant Services Provider, Mayra Vargas Migrant Secretary, TBD Migrant Tutors for Columbus Public Elementary, Lynette Sprunk, Assistive Technology Partnership (ATP) grant, Angel Mayberry, Early Learning Connection (ELC) Grant Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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Goals:
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4.6. SPED Contracts for Cen7ter Teacher and Speech Language Pathologist
Speaker(s):
Darus Mettler
Rationale:
Katherine (Katie) Bosak Katie will join ESU 7 as a Speech-Language Pathologist. Katie received her Masters in Speech Language Pathology from the University of Nebraska at Lincoln. She worked in Schumaker Elementary in Tucson, Arizona for 1 year prior to moving to Nebraska. Katie has been employed by Boone County Health Center in Albion for the past 5 years. She has a real desire to work with children and she is excited to be providing support for Fullerton and St. Edward. Julie Lazarchic Julie will join ESU 7 as a Cen7ter Teacher. Julie received a secondary Education Bachelor’s Degree from Concordia College. She went on to receive a Master’s Degree from University of Iowa. She has completed psychology courses and is in the process of receiving a Special Education Endorsement. Julie had worked for 17 years in Chicago, IL and Seymour, IN prior to moving to Nebraska. Julie has been substitute teaching for Seward, Milford, Centennial, and Lincoln Public schools for the past 5 years. Julie will be a great addition to our Cen7ter teaching staff. Recommendation: Discuss, consider and take any action necessary to approve the contracts
Attachments:
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Goals:
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4.7. Authorization of Administrator to Sign for Federal/State Funds
Speaker(s):
Larianne Polk
Rationale:
Recommendation: Discuss, consider and take any necessary action to authorize ESU 7 Administrator, Larianne Polk as the official signature for all federal and state program funds from July 15, 2017-July 31, 2018.
Recommended Motion(s):
Authorization of Administrator to Sign for Federal/State Funds Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
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5. Action Items
Speaker(s):
Don Ellison or Designee
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5.1. Reading of Policy 1.02.01 Order of Business, Regular Meetings
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take all necessary action to approve Policy 1.02.01 Order of Business, Regular Meetings as presented.
Recommended Motion(s):
Policy 1.02.01 Order of Business, Regular Meetings as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.2. Policy 3.03 Health Insurance
Speaker(s):
Larianne Polk or designee
Rationale:
Recommendation: Discuss, consider and take any action necessary to approve Policy 3.03 as presented.
Recommended Motion(s):
Policy 3.03 as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.3. Special Education Director Contract Amendment
Speaker(s):
Larianne Polk
Rationale:
This amended contract reflects a salary adjustment after changes in duties. Recommendation: Discuss, consider and take any action necessary to approve the amendment to Darus Mettler's 2017-2018 Special Education Director contract.
Recommended Motion(s):
Darus Mettler's 2017-2018 Special Education Director contract amendment Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.4. Authorization of the Administrator to Pay July Bills in absence of July Board Meeting
Speaker(s):
Larianne Polk or designee
Rationale:
The ESU 7 Board of Directors will not meet in July, 2017. This Board action gives authority to the Administrator to pay July bills. The ESU 7 Board will approve these expenses in the next possible Board Meeting. Recommendation: Discuss, consider and take any action to approve the Administrator's payment of bills in July 2017.
Recommended Motion(s):
Authorization of the Administrator to Pay July Bills Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.5. NNNC Budget
Speaker(s):
Larianne Polk or designee
Rationale:
Recommendation: Discuss, consider and take any action necessary to approve the 2017-2018 NNNC Operating Budget as presented.
Recommended Motion(s):
2017-2018 NNNC Operating Budget as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.6. Budgeting for additional 1% Budget Authority
Speaker(s):
Larianne Polk or designee
Rationale:
Nebraska Statute allows an additional 1% in budgeted property tax asking requiring an affirmative vote of 75% of the governing body for approval. These additional budget authority dollars remain critical as we continue to operate with the one and a half cent levy, no state aid funding for 2017-2018, and spending restrictions for the upcoming years. In the event valuations change or additional funding becomes available, this action will allow ESU 7 additional budget authority to access those dollars. Recommendation: Discuss, consider and take any necessary action to approve the additional 1% in budgeted tax asking.
Recommended Motion(s):
Budgeting for additional 1% Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.7. Budget Hearing and Budget Summary - September 14 at 5:15 p.m. in the ESU 7 Oak Room
Speaker(s):
Larianne Polk
Rationale:
Recommendation: Discuss, consider and take any action necessary to approve the date for the 2017-2018 ESU 7 Budget Hearing and Budget Summary on September 14th, 5:15 p.m. ESU 7 Oak Conference Room.
Recommended Motion(s):
2017-2018 ESU 7 Budget Hearing and Budget Summary on September 14th, 5:15 p.m. ESU 7 Oak Conference Room Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
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5.8. Final Tax Request Hearing - September 14 at 5:25 p.m. in the ESU 7 Oak Room
Speaker(s):
Larianne Polk
Rationale:
Recommendation: Discuss, consider and take any action necessary to set the 2017-2018 ESU 7 Final Tax Request Hearing on September 14th, 5:25 p.m. ESU 7 Oak Conference Room.
Recommended Motion(s):
2017-2018 ESU 7 Final Tax Request Hearing on September 14th, 5:25 p.m. ESU 7 Oak Conference Room Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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5.9. Intent to Participate in Nebraska Technology Cooperative for 2017-2018
Speaker(s):
Dan Ellsworth or Designee
Rationale:
Intent of ESU 7 to participate in the Nebraska Technology Cooperative with other governmental units in a joint project to be financed with bonding and operated by at least two or more qualified public agencies for the purchase and use of any item of hardware or software used in providing for the delivery of information, including the purchasing of upgrades or related improvements to information technology for the operation of school districts, educational service units, and community colleges under and pursuant to Public Facilities Construction and Finance Act (Neb. Rev. Stat. §§ 72-2301 to 72-2308), and other laws, which joint project 1. Bond counsel, Kutak Rock, LLP, of Omaha, Nebraska, to draft the necessary documents for creation of the cooperative and the issuance of such bonds as soon as practicable to allow final consideration of such bond issuance and the terms thereof at an upcoming meeting. 2. Underwriter, D.A. Davidson & Co., of Omaha, Nebraska, to solicit purchasers for such bonds as soon as practicable to allow final consideration of such bond issuance and the terms thereof at an upcoming meeting. 3. General counsel Perry, Guthery, Haase & Gessford, P.C., L.L.O., of Lincoln, Nebraska to develop the origination and operation of the Nebraska Technology Cooperative Program, and provide advice, direction, and assistance to school district administration, bond counsel, and underwriter to allow final consideration of such bond issuance and the terms thereof at an upcoming meeting. Recommendation: Discuss, consider and take any action necessary to approve the Intent to Participate in Nebraska Technology Cooperative Technology Bond as presented.
Recommended Motion(s):
Intent to Participate in Nebraska Technology Cooperative Technology Bond as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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6. Discussion Items
Rationale:
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6.1. Budget Committee Update
Speaker(s):
Chairman Terry Fusco
Rationale:
Budget committee met to continue discussions regarding budgeting process for 2017-2018 Chairman Fusco will review the summary with the Board. The committee will meet again August 21st at 4:30pm in the Walnut Room.
Goals:
Discussion:
Chairman Fusco gave an overview of the Budget Committee meetings to date. The Budget Committee will meet again in July and August prior to the next Board Meeting.
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6.2. Board Visit Updates - Central City, Schuyler Community Schools, Cross County and Humphrey Public Schools
Speaker(s):
Larianne Polk or designee
Rationale:
Marni Danhauer and Darus Mettler attended the May 15, 2017 at the Central City Board Meeting. Joyce Baumert, Darus Mettler and Mark Brady attended the Schuyler Board Meeting on June 12th. Terry Fusco and Brooke Kavan attended the Cross County Board meeting on June 12th. Gary Wieseler and Brooke Koliha attended the Humphrey Board Meeting on June 12th. Twin River and Shelby Board Visits are tentatively scheduled for July 10th (Board Meeting dates for July have not been scheduled).
Goals:
Discussion:
Board Members and staff gave an overview of the Board Meeting visits to date.
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6.3. Needs for Special Education Facility Improvements (South Building) and Planning for Mental/Behavioral Health Facility
Speaker(s):
Larianne Polk or designee
Rationale:
Administrator Polk will discuss needs in the current special education facility (South Building) and planning for Mental/Behavioral Health Facility.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk began discussing the needs for facility improvements to the ESU 7 Campus and responded to questions regarding the creation of a mental behavioral health program and potential facility/staffing/budgeting challenges. As planning continues, Administrator Polk discussed the possibility for the Board to visit mental behavioral health facilities in order to gain an understanding of the type of facility ESU 7 may develop. Administrator Polk then discussed the history of the South Building Interlocal Agreement including partnership between ESU 7 and CPS as well as the terms of the agreement. Columbus Public Schools Superintendent has inquired as to vacating the South Building and ESU 7’s willingness to compensate CPS. Discussions regarding strategy for this possibility lead to executive session.
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6.4. Board Retreat Dates
Speaker(s):
Larianne Polk or designee
Rationale:
Discuss potential dates, locations and topics for a Board Retreat in the fall.
Goals:
Discussion:
Administrator Polk proposed topics for the Board Retreat to include mental behavioral health programming, roles and responsibilities, Board meeting do's and don’ts and committee structure followed by goal setting. The date will be September 28th. Time and location are to be determined.
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6.5. Administrator's Report
Speaker(s):
Larianne Polk
Rationale:
Facilities Update
New Board Meeting Software - SPARQ ELLC Update
Administrator's Goals
Quarterly Report and Scorecard
Upcoming Events: Open Meetings Workshop
NASB Orientation
Labor Relations Conference
AESA Conference - November 29-December 2, 2017 - San Antonio Texas - Registering in August
Attachments:
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Discussion:
Facilities Update: The North Building main chiller has been repaired. Administrator Polk discussed the need to budget for a new chiller and boiler.
New Board Meeting Software: SPARQ Data Solutions will replace the current eMeeting software beginning with the August Board Meeting. ESSA Leadership Learning Community (ELLC) Update: Administrator Polk gave an overview of ELLC and its purpose. Nebraska is participating in work to better prepare instructional leaders for supporting their teachers. Administrator Polk participates in ongoing monthly meetings and correspondence. Administrator's Goals and Quarterly Report and Scorecard: These items were attached for review. Upcoming Events: Administrator Polk gave an overview of upcoming events available to Board Members. |
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7. Adjournment
Speaker(s):
Don Ellison or Designee
Discussion:
Meeting adjourned at 7:37pm.
Minutes respectfully submitted by Katy McNeil, Recording Secretary to the Board. |
