October 28, 2025 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Student Report

B.1. Report from Flowing Wells Junior High School Student Representative

B.1.a. A student representative will provide a review of events and activities at Flowing Wells Junior High School in academics, sports, and other extracurricular programs.

B.2. Report from Sentinel Peak High School and Flowing Wells Digital Campus Student Representatives

B.2.a. Student representatives will provide a review of events and activities at Sentinel Peak High School and Flowing Wells Digital Campus in academics, sports, and other extracurricular programs.

C. Superintendent’s Report

C.1. Update on District Events and Activities

C.1.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.
BREAK- The brief break provides an opportunity for families and friends to leave the meeting.

D. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

E. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

E.1. Approval of Agenda for this Meeting

E.1.a. Request approval for the adoption of the agenda for this meeting, October 28, 2025.

E.2. Approval of Minutes of Governing Board Meetings

E.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: October 14, 2025 (Open Session Minutes).

E.3. Approval of District Expense and Payroll Vouchers

E.3.a. Sign vouchers for upcoming check batches (to be reviewed at the next Board Meeting)—none for this meeting. Expense and payroll vouchers are presented for Board approval: Expense vouchers #7117-26 - #7121-26 and Payroll voucher #2708.

E.4. Approval of Requests for Use of District Facilities

E.4.a. District facilities use requests are submitted for approval.

E.5. Approval of Requests for Open Enrollment Students

E.5.a. Requests for open enrollment students are submitted for approval.

E.6. Approval of Requests for Student Trips

E.6.a. None for this meeting.

E.7. Approval of Requests for Staff Travel

E.7.a. Staff travel requests are submitted for approval.

E.8. Approval of Personnel Actions

E.8.a. Personnel Actions are submitted for approval.

E.9. Approval of Asset Retirement and Disposals

E.9.a. None for this meeting.

F. Business and Finance

F.1. Recommend Approval of Contract Amendment with WANRack for Wide Area Network Services

F.1.a. District administration recommends approval of an amendment to the contract with WANRack for provision of the District's Wide Area Network (WAN). The current contract established a term of ten years at the pre-discounted rate of $5,040.00 per month. Actual costs would be $1,008.00 per month given the District's eligibility for a reimbursement of 80% through the E-Rate program. However, RFP #536M-24A11 specified that proposals shall be for a term of five years. The amendment complies with this five-year-term requirement. Per WANRack's original proposal, the cost per month for a five-year term would be $5,280.00 pre-discount, or $1,056.00 after the 80% discount is applied. This translates to an actual difference of $48.00 per month. The District is approved for up to $5,960.00 per month through E-Rate, so the minimal increase due to the change from a ten-year term to a five-year term is below the maximum approved cost. The five-year term would begin upon completion of construction and testing of the WAN, anticipated in the spring of 2026. The amendment is attached, as is the original executed contract.

F.2. Recommend Approval of Arizona State Cooperative Agreement

F.2.a. Recommend approval to renew the Arizona State Cooperative Agreement between the State of Arizona Procurement Office and Flowing Wells School District.

G. New Business

G.1. Information and Discussion regarding October 1 Enrollment Trends

G.1.a. District administration provides information for review and discussion regarding October 1 enrollment trends for the current year in comparison to the prior four years. Although overall enrollment has declined each year, the FY2026 October 1 enrollment numbers are stable in comparison to this year's tenth day enrollment.

G.2. Information and Discussion regarding Open Enrollment Trends

G.2.a. District Administration provides information for review and discussion regarding open enrollment trends for the current year in comparison to the prior four years, along with an analysis of incoming and outgoing open enrollment in the current year.

H. Executive Session

H.1. In accordance with A.R.S. §38-431.03.A.1, an Executive Session may be called for discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining, termination or resignation of a public officer or district employees. 

I. Adjourn