October 25, 2022 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Student Report

B.1. Report from Flowing Wells Junior High School Student Representative

B.1.a. A student representative will provide a review of events and activities at Flowing Wells Junior High School in academics, sports, and other extracurricular programs.

B.2. Report from Sentinel Peak High School and Flowing Wells Digital Campus Student Representatives

B.2.a. Student representatives will provide a review of events and activities at Sentinel Peak High School and Flowing Wells Digital Campus in academics, sports, and other extracurricular programs.

C. Superintendent’s Report

C.1. Recognition of Building Blocks for Character Student from Douglas Elementary School

C.1.a. Superintendent Dr. Kevin Stoltzfus will recognize the October Building Blocks for Character Student from Douglas Elementary School.

C.2. Recognition of Community Faith-Based Partner: Tucson Church International

C.2.a. Superintendent Dr. Kevin Stoltzfus and Director of Community Schools Martha Damron will recognize representatives from Tucson Church International for their significant contributions to Flowing Wells students, families, and employees.

C.3. Update on District Events and Activities

C.3.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

BREAK- The brief break provides an opportunity for families and friends to leave the meeting.
 

D. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

E. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

E.1. Approval of Agenda for this Meeting

E.1.a. Request approval for the adoption of the agenda for this meeting, October 25, 2022.

E.2. Approval of Minutes of Governing Board Meetings

E.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: October 11, 2022 (Open Session Minutes).

E.3. Approval of District Expense and Payroll Vouchers

E.3.a. Sign vouchers #6634-6639 for upcoming check batches (to be reviewed at the next Board Meeting). Expense and payroll vouchers are presented for Board approval: Expense vouchers #6622 and 6624-6627 and Payroll vouchers #2407 and 2408.

E.4. Approval of Requests for Use of District Facilities

E.4.a. No requests for this meeting.

E.5. Approval of Requests for Open Enrollment Students

E.5.a. No requests for this meeting.

E.6. Approval of Requests for Student Trips

E.6.a. Student trip requests are submitted for approval.

E.7. Approval of Requests for Staff Travel

E.7.a. Staff travel requests are submitted for approval.

E.8. Approval of Personnel Actions

E.8.a. Personnel Actions are submitted for approval.

E.9. Acceptance of Gifts and Donations

E.9.a. Recommend acceptance of gifts and donations in the amount of $6,020.94 for the period of September 1 - September 30, 2022.

E.10. Review of District Financial Statements

E.10.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date Budget as of September 30, 2022

E.11. Approval of Asset Retirement and Disposals Through October 19, 2022

E.11.a. The attached list of assets no longer of use to the district is presented for your review and approval to dispose of as noted.

F. Business and Finance

F.1. Recommendation of Approval of Delegation of Authority to Chief Financial Officer to Determine the Categorization of Fund Balances for Fiscal Year 2021-2022

F.1.a. District Administration recommends approval to delegate authority to the Chief Financial Officer to determine the categorization of fund balances for preparation of the Annual Comprehensive Financial Report for Fiscal Year 2021-2022. This would comply with the Governmental Accounting Standards Board's requirement to formally designate an authority to determine how to categorize fund balances each year.

F.2. Review of Maintenance and Operations Budget Override

F.2.a. Presented for review is information related to the Maintenance and Operations Override Budget.

F.3. Review of Bond Projects

F.3.a. Presented for review is information related to the 2017 voter-approved School Improvement Bonds.

F.4. Recommend Approval for Elite Sports Builders to Construct Two Basketball Courts at Laguna Elementary School

F.4.a. District Administration recommends approval for Elite Sports Builders to construct two outdoor basketball courts at Laguna Elementary School. These courts would replace courts that were demolished as part of the current construction at Laguna. The purchase would utilize pricing through 1GPA Contract # 19-17PV-02 and includes Davis Bacon wages. This project would be funded with ESSER funds. The proposed total cost is $193,061.

G. Unfinished Business

G.1. Recommend Approval of Revision to Policy JLCB: Immunizations of Students

G.1.a. District Administration recommends approval of revision to Policy JLCB: Immunizations of Students, which was brought for review and discussion at the 10/11/2022 Governing Board Meeting. The revised version of Policy JLCB now refers readers directly to Regulation JLCB-R to ensure consistency between the two, specifically regarding guidance for health offices for compliance purposes. It is important to note that the updated policy/regulation continues to specify that immunizations for COVID-19 and for human papillomavirus may not be required by schools. The full text of the draft policy and the companion regulation are included, with each document utilizing strike-through text to indicate deletions and underlined text to indicate additions.

H. New Business

H.1. Recommend Approval of MOU with Earn to Learn to Establish the Next Steps Program at Flowing Wells High School

H.1.a. District Administration recommends approval of a Memorandum of Understanding with Earn to Learn to establish the Next Steps program at Flowing Wells High School. Next Steps is a college-advising program in which current college students serve as "near peer" advisors, providing information and assistance to students and families about college planning, financial aid, the application process, etc. The program's goals are to increase college enrollment among students in partner schools and to provide students with the tools to persist throughout their college-going process. Next Steps would provide training and support for the advisor/s assigned to FWHS, and FWHS would agree to provide a work space and access to eligible students and student information. The full MOU is attached for reference.

I. Executive Session

I.1. In accordance with A.R.S. §38-431.03.A.1, an Executive Session may be called for discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining, termination or resignation of a public officer or district employees. 
     - Concerning Personnel Issues - Discussion of Employment and Resignations

J. Adjourn