May 14, 2019 at 7:00 PM - Regular Meeting
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I. Call Meeting to Order (Mayor Medlin)
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II. Pledge of Allegiance (Mayor Medlin)
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III. Approval of the Agenda
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IV. Consent Agenda (Mayor Medlin)
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IV.A. April 9, 2019 BOC Minutes
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IV.B. April 24, 2019 BOC Minutes
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IV.C. April 25, 2019 BOC Minutes
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IV.D. April 30, 2019 BOC Minutes
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IV.E. Flight and Hotel for Las Vegas trip (Matt Zapp and William Neighbors)
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IV.F. White Swan lunch meeting (Matt Zapp and Mayor Medlin)
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V. Public Comment (Mayor Medlin)
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V.A. Individuals wishing to address the Board are asked to provide their name and address for the record.
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V.B. Update from Harbor, Inc (Kay Johnson)
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VI. Department Reports
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VI.A. Employee Introductions (Scott Tart)
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VI.A.1. Derrick Barefoot -- Cultural Arts Director
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VI.B. Impact Fees and Open Space Requirements Presentation (Erin Joseph)
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VI.B.1. Staff requests that this discussion be postponed until a further meeting, due to the amount of data to be discussed on May 14, 2019.
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VII. Public Hearing (Mayor Medlin)
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VII.A. RZ-2019-02: Consider request to rezone two contiguous parcels of land located at the corner of N. Wall St. and W. Main St. from R-6 (Single Family Residential) and O&R (Office Residential) to
B-2 (Neighborhood Business) within the corporate limits of the Town of Benson. Tax ID 01021009 and Tax ID 01021008A. Property Owner: James B. Gordon III. Applicant: James B. Gordon III.
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VII.B. SUP-2019-03: Consider request for a Special Use Permit for placement of manufactured home at 117 Helms-Dogwood Rd. within the extraterritorial jurisdiction of the Town of Benson. Tax ID 01E10036. Property Owner: James and Ann Parker. Applicant: Clayton Homes of Raleigh.
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VII.C. RZ-2019-01: Consider request to rezone a parcel of land located on 117 Helms-Dogwood Rd. from R-11 (Single Family Residential) to R-20/RA (Single Family Residential/Agriculture) within the extraterritorial jurisdiction of the Town of Benson. Tax ID 01E10036. Property Owner: James and Ann Parker. Applicant: Clayton Homes of Raleigh.
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VII.D. Receive public input on the potential purchase of a fire truck for the Benson Fire Department utilizing USDA funding.
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VII.E. Receive Public Input on the 2019-2020 Fiscal Year Budget and Fee Schedule
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VII.E.1. No action is needed during the public hearing.
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VII.E.2. The Board is asked to take action during New Business on May 14 or May 30, 2019.
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VIII. New Business (Mayor Medlin)
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VIII.A. Main Street Water/Sewer Line Repairs Presentation (Brian Johnson, The Wooten Company)
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VIII.A.1. Bid opening scheduled for Monday, May 13. Materials to be made available to the Board on Tuesday, May 14.
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VIII.B. Phase III Water Line Replacement Update (Brian Johnson, The Wooten Company and Tim Robbins)
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VIII.B.1. A general update on the process and timeline for grant funds to proceed with Phase III Waterline repairs.
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VIII.C. Consider recommendation for Interconnection Standards for Distributed Electric Generators/Resources (Kathy Moyer, Electricities and Matt Zapp)
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VIII.D. Consider approval of Budget Amendment #11 (Kim Pickett)
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VIII.D.1. Hurricane Matthew FEMA reimbursement $16,890.64
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VIII.D.2. Insurance claim funding from 2015 JCB Backhoe-water in the gas line $10,000
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VIII.E. March 2019 Financial Report (Kim Pickett)
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VIII.F. 2019 Town of Benson Paving Program Update: Start date and scope of work (Tim Robbins)
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VIII.G. Proposed NCDOT Paving Update regarding NC 50/Main Street resurfacing (Tim Robbins)
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VIII.H. Consider approval of the Fiscal Year 2019-2020 Budget (Matt Zapp)
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VIII.I. Consider closure of Main Street between Railroad Street and Johnson Street for Halloween Festival on October 31, 2019 (Matt Smith)
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VIII.J. Purchase Orders over $10,000 (Matt Zapp)
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VIII.J.1. WWTP: Grit Collector from WSG Solutions at a cost of $19,258.
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VIII.J.1.a. Funded by FEMA
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VIII.J.2. Replacement of HVAC unit for multi-purpose room at the Benson Civic Center
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VIII.K. Downtown Development Grants -- Gypsies Attic (Tyler Douglas)
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VIII.K.1. New Business Rental Assistance Grant
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VIII.K.2. Downtown Public Utility Grant
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VIII.K.3. Marketing Assistance Building Signage Grant
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VIII.K.4. New Business Start Up Grant
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VIII.L. Fire Inspection "Compliance Engine" Software Presentation (E.G. Burr)
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VIII.M. Consider approval for Johnston County Fire Service Contract (Chief Johnson)
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VIII.N. Consider 60 month (5 year) contract between the Town of Benson and Barefoot Insurance to place concrete pad on their property. (Matt Zapp)
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VIII.O. Consider 36-month (3 year) renewal of lease between the Town of Benson and the NC Highway Patrol for office space at Town Hall. (Kim Pickett)
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VIII.P. Discussion of traffic pattern on N.E. Railroad St. between E. Main St. and E. Church St. (Tim Robbins)
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VIII.P.1. One direction -- northbound from Main Street
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VIII.Q. Discussion and approval of US 301/NC 50 roundabout construction timeline and detour routes for summer 2020 (Tim Robbins)
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VIII.Q.1. 3 week total closure or 12 week partial closure.
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IX. Town Manager Report (Matt Zapp)
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IX.A. Upcoming Board Meetings
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IX.A.1. May 30 -- Board of Commissioners Meeting 7 PM
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IX.A.2. June 11 -- Board of Commissioners Regular Meeting 7 PM
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IX.B. Town related events and meeting reminders:
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IX.B.1. May 12-18 -- National Police Week
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IX.B.2. May 27 -- All Non-Emergency Town Facilities Closed for Memorial Day
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IX.B.3. June 7 -- Movie Night in the Grove
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IX.B.4. June 10 - July 26 -- Library Summer Reading Program
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IX.B.5. June 14-15 -- 301 Endless Yard Sale
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IX.B.6. June 14 -- Friday Night Hoops 7 PM
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IX.B.7. June 21-23: State Annual Singing Convention
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IX.B.8. June 28 -- Friday Night Hoops 7 PM
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IX.C. Chamber of Commerce Sponsored Events
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IX.C.1. June 13 -- Sundown in Downtown (Band of Oz)
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X. Town Attorney (Isaac Parker)
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XI. Board of Commissioners Report (Commissioners)
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XII. Mayor Report (Mayor Medlin)
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XIII. Closed Session
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XIII.A. NCGS 143-318.11 (a) (6): to consider the qualifications, competence, performance, character, fitness, conditions of appointment, or conditions of initial employment of an individual public officer or employee or prospective public officer or employee.
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XIV. Adjourn the Meeting (Mayor Medlin)
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