April 10, 2018 at 7:00 PM - Regular Meeting

I. Call Meeting to Order    (Mayor Medlin)

II. Pledge of Allegiance (Mayor Medlin)

III. Approval of the Agenda

IV. Consent Agenda    (Mayor Medlin)

IV.A. Consider March 22, 2018 BOC Minutes

V. Public Comment    (Mayor Medlin)

V.A. Individuals wishing to address the Board are asked to provide their name and address for the record. 

V.B. Presentation of Certificate of Achievement for Excellence in Financial Reporting (Jeff McCauley)

VI. Department Reports

VI.A. Written Reports

VI.B. Large Project Status Updates (Matt Zapp)

VI.B.1. $80,000 NC Emergency repair grant (backflow check valve project)

VI.B.1.a. Project scope and bid documents are in progress with area contractors

VI.B.1.b. The project was awarded to ELJ, Inc. at the BOC meeting on Nov 14, 2017.

VI.B.1.c. Construction will begin during Q1 of 2018

VI.B.2. $3.1 million USDA Pump Station and sanitary sewer line upgrades

VI.B.2.a. Construction officially began on Sept 20, 2017 with a total construction period of 240-days

VI.B.2.b. The Hampton Inn pump station has been certified and is now in service

VI.B.3. $150,000 AIA sanitary sewer system assessment grant

VI.B.3.a. Council action was taken on 10/26/17 approving The Wooten Company to administer the grant. 

VI.B.3.b. A local match of $22,500 is included in the current FY 17/18 Water & Sewer budget

VI.B.3.c. Total project cost is $172,500

VI.B.3.d. Work has begun; expected deliverable should be in hand July-Aug 2018.

VI.B.4. $875,000 NC 16 Funds to perform sanitary sewer I & I repairs

VI.B.4.a. Work can begin upon the completion of the AIA study (summer 2018).

VI.B.5. $750,000 FEMA funding for the WWTP repairs

VI.B.5.a. Construction work is being bid and will begin with Council approval(s). 

VI.B.5.b. The WWTP concrete apron replacement of $37,000 is complete.

VI.B.5.c. The WWTP asphalt roadway replacement is complete.

VI.B.6. Golden Leaf Grant application of $565,187 to repair storm water failures during Hurricane Matthew

VI.B.6.a. Application approved 10/5/17; awaiting formal announcement of funding. 

VI.B.6.b. Hood lot, NAPA, Bostic Property, etc. 

VI.B.6.c. Easements are being secured

VI.B.6.d. MRA was approved on 11/30/17 to design repairs at the Hood lot; design is underway.

VI.B.7. Golden Leaf Grant application of $500,000 to replace the Public Works department building

VI.B.7.a. Application approved 10/5/17; working on contract details and funding now.

VI.B.8. Golden Leaf Funding of $422,158 toward the Fire Truck Replacement purchase

VI.B.8.a. Application approved 10/5/17; working on contract details and funding now.

VI.B.8.b. Check was received March 6, 2018 from Golden Leaf.  Project is closed.

VII. Old Business     (Mayor Medlin)

VII.A. Consider Equipment Purchase and Policy for Recording BOC Meetings (Ike Parker)

VII.B. Discussion and Establishment of the Board of Commissioners Council Priorities/Goals

VII.B.1. Results of poll with rankings by Commissioners

VIII. New Business    (Mayor Medlin)

VIII.A. Consider Reappointment of Terry Hobgood as Town Clerk (Mayor Medlin)

VIII.B. Benson Parks and Rec Master Plan Discussion (Matt Smith)

VIII.B.1. Hard copy documents will be made available at the meeting for review

VIII.C. Consider approval of Mayor Medlin to act as Authorizing Representative for PARTF Application (Matt Smith)

VIII.D. Consider Resolution 189-2018 in Support of Immediate Funding and Construction of the I-540 Southern Loop (Matt Zapp)

VIII.E. Consider approval of the anticipated 2018/2019 Paving Plan (Tim Robbins)

VIII.E.1. List of Roads to be paved in Fall 2018

VIII.E.2. Anticipated paving costs would be $188,000 in FY 2018/2019

VIII.E.2.a. Use of the Powell Bill Fund at $103,000

VIII.E.2.b. Use of $85,000 in Fund Balance would be required

IX. Town Manager Report    (Matt Zapp)

IX.A. Town related events and meeting reminders: 

IX.A.1. April 21 -- Keep Benson Beautiful 8:30 AM

IX.A.2. April 26 -- BOC Budget Focused Meeting 7 PM

IX.A.3. May 3 -- National Day of Prayer

IX.A.4. May 5 -- Community Day 10 AM

IX.A.5. May 8 -- Blessing of the Badges 5:30 PM

IX.A.6. May 8 -- BOC Regular Meeting 7 PM

IX.A.7. May 13 - May 19 -- National Police Week

IX.A.8. May 18 -- Movie Night at the Grove

IX.A.9. May 28 -- All Non-Emergency Town Facilities Closed for Memorial Day

X. Town Attorney    (Isaac Parker)

XI. Board of Commissioners Report    (Commissioners)

XII. Mayor Report    (Mayor Medlin)

XIII. Information Only

XIV. Adjourn the Meeting  (Mayor Medlin)