August 9, 2016 at 7:00 PM - Regular Meeting

I. Call Meeting to Order    (Mayor Massengill)

II. Pledge of Allegiance

III. Approval of the Agenda

IV. Consent Agenda    (Mayor Massengill)

IV.A. Consider July 28, 2016 Minutes.

V. Public Comment    (Mayor Massengill)

V.A. Individuals wishing to address the Board are asked to provide their name and address for the record. 

VI. Department Reports

VI.A. Written Reports

VII. Old Business     (Mayor Massengill)

VII.A. Consider a whistle blower policy for the Town of Benson (Ike Parker)

VII.A.1. Attached is a revised policy as instructed by the Board on July 28, 2016. 

VIII. Public Hearings    (Mayor Massengill)

IX. New Business    (Mayor Massengill)

IX.A. Consider acceptance of the Letter of Conditions and related documentation for the USDA Pump Station and Sanitary Sewer Loan (Steve Smith, USDA)

IX.A.1. Map of the Town of Benson Waste Water System

IX.A.2. Map of the proposed Sanitary Sewer Improvements 

IX.A.3. Total anticipated loan amount of $2,802,000

IX.A.4. Loan period of 40-years with an anticipated interest rate of 1.625%

IX.A.5. Operational memorandum from the WWTP regarding pump station abandonment. 

IX.A.6. USDA Letter of Conditions

IX.A.7. USDA Letter of Conditions Form

IX.A.8. USDA Summary of Mitigation documentation 

IX.B. Consider the authorization for Public Works Director Tim Robbins to purchase two replacement trucks for the Water/Sewer Department (Matt Zapp)

IX.B.1. Public Works has begun the surplus process for a total of 10 items/ vehicles

IX.B.2. Revenue generated from the surplus items will be used to offset replacement vehicles

IX.B.3. Estimated investment of $42,000 toward the purchase of two used utility trucks

IX.B.3.a. This purchase is accounted for in the FY 2016/2017 Water and Sewer Fund 30 Budget.

X. Town Manager Report    (Matt Zapp)

X.A. ElectriCities annual conference in Concord, NC is Aug 11-13, 2016

X.B. BPRD Movie Night Friday August 12, 2016

X.C. Board of Commissioners meeting Thursday, August 25, 2016 at 7:00 PM

X.D. Friday night Hoops Friday, August 26, 2016

X.E. REMINDER- Request for temporary Mule Days power poles permits are due before September 1st.

X.F. Community Watch at Benson Church of God Thursday August 25, 2016

XI. Town Attorney    (Isaac Parker)

XII. Board of Commissioners Report    (Commissioners)

XIII. Mayor Report    (Mayor Massengill)

XIV. Information Only

XV. Adjourn the Meeting  (Mayor Massengill)