August 20, 2025 at 12:30 PM - BOARD OF DIRECTORS MEETING

I. ROLL CALL AND DETERMINATION OF QUORUM  

II. INTRODUCTION OF GUESTS

III. APPROVAL OF MINUTES - June 16, 2025

IV. NEW BUSINESS

IV.1. EXECUTIVE COMMITTEE:

IV.1.a. ACTION ITEMS:

IV.1.a.1. Discussion and/or action to authorize MRGDC's 2025-2026 Holiday Schedule.

IV.1.a.2. Discussion and/or action to authorize to amend Salary Schedule.

IV.1.a.3. Discussion and/or action to approve MRGDC Board of Directors Meeting Schedule FY 2025-2026.

IV.1.a.4. Discussion and/or action to approve the extension of the Child Care Contract between the Middle Rio Grande Development Council and the Board. This extension begins October 1, 2025 to September 30, 2026. This is the 2nd extension of a 4-year awarded contract. 

IV.1.a.5. Discussion and/or action to approve the extension of the One-Stop Contract between the Middle Rio Grande Development Council and the Board. This extension begins October 1, 2025 to September 30, 2026. This is the 1st extension of a 4-year awarded contract. 

IV.1.a.6. Discussion and/or action to approve updates to the Cash Management Procedure Policy.

IV.1.a.7. Discussion and/or action to approve updates to the Cash Forecasting Policy.

IV.1.a.8. Discussion and/ or action to approve updates to GASB-96 Policy.

IV.1.a.9. MRGDC Board of Directors will convene in closed session under the Texas Open Meetings Act, Texas Government Code Section 551.074 et seq. Chapter 551.074 – Personnel
Discussion and/or action to approve Executive Director, Ms. Michelle Garcia evaluation. 
 

IV.1.b. INFORMATION ITEM:

IV.1.b.1. Board of Directors Code of Conduct. 

IV.1.b.2. Discussion on Establishing the Hill Country Borderlands Regional Planning Commission.

IV.2. BUDGET COMMITTEE:

IV.2.a. ACTION ITEM:

IV.2.a.1. Discussion and/or action to approve Budget for Fiscal Year beginning on October 1, 2025 and ending September 30, 2026.

IV.2.a.2. Discussion and/or action to amend the 2024-2025 mid-year budget to include salary increases effective September 1, 2025.

IV.3. BYLAWS AND POLICIES COMMITTEE:

IV.3.a. ACTION ITEM:

IV.3.a.1. Discussion and/or action to approve updates/changes to MRGDC Board of Directors bylaws.

IV.4. ADVISORY COMMITTEES

IV.4.a. Area Advisory Committee on Aging

IV.4.a.1. INFORMATION ITEM:

IV.4.a.1.a. Area Agency on Aging Program Report.

IV.4.b. 2-1-1 Area Information Center

IV.4.b.1. ACTION ITEM:

IV.4.b.1.a. Discussion and/or action to ratify 211 Budget Amendment for a 3 year period in the amount of $1,059,723.16 to include equipment verbiage change.

IV.4.b.2. INFORMATION ITEM:

IV.4.b.2.a. 2-1-1 I&R Program Report.

IV.4.b.2.b. Accreditation Update.

IV.4.c. 9-1-1 Advisory Committee

IV.4.c.1. ACTION ITEMS:

IV.4.c.1.a. Discussion and/or action to accept 9-1-1 Grant Funds from CSEC in the amounts of $1,703,704 for Fiscal Year 2026 and $1,744,430 fir Fiscal Year 2027.

IV.4.c.1.b. Discussion and/ or action to ratify to award Intrado a total of $154,872 for recurring services of SCC Mapping and NENA Border Control Functions across a 5 year span.

IV.4.c.1.c. Discussion and/or action to approve Intrado Text to 9-1-1 Service Renewal of $18,786 for Fiscal Years 2026.

IV.4.c.1.d. Discussion and/or action to approve Intrado ECaTS MIS Reporting Service Renewal of $39,402 for Fiscal Year 2026.

IV.4.c.1.e. Discussion and/or action to approve Intrado Maintenance (Total Protection) & MapFlex Renewal of $68,997 for Fiscal Year 2026.

IV.4.c.1.f. Discussion and/or action to approve WSC 9-1-1 Equipment Maintenance Agreement Renewal of $135,136 each Fiscal Year for 2026 and 2027.

IV.4.c.1.g. Discussion and/or action to approve monthly 9-1-1 GIS Services from LD Tech LLC for an amount not to exceed a total $ 33,280 in FY 26.

IV.4.c.2. INFORMATION ITEM:

IV.4.c.2.a. 9-1-1 Program Report.

IV.4.d. Homeland Security Committee

IV.4.d.1. ACTION ITEM:

IV.4.d.1.a. Discussion and/or action to ratify the two-year Interlocal HLS Contract in the amount of $18,375.

IV.4.d.2. INFORMATION ITEM:

IV.4.d.2.a. Homeland Security Committee Report. 

IV.4.e. Criminal Justice Advisory Committee

IV.4.e.1. ACTION ITEM:

IV.4.e.1.a. Discussion and/or action to ratify the two-year Interlocal CJD Contract in the amount of $43,100.92.

IV.4.e.2. INFORMATION ITEM:

IV.4.e.2.a. Criminal Justice Program Report.

IV.4.f. Solid Waste Advisory Committee

IV.4.f.1. ACTION ITEMS:

IV.4.f.1.a. Discussion and/or ratification of TCEQ Regional Solid Waste Grants Program Contract #582-26-00083 FY26-27 for the amount of $230,000.

IV.4.f.1.b. Discussion and/or action regarding the reallocation of used project funds for FY 2024-2025.

IV.4.f.1.c. Discussion and/or action to accept Interlocal with TCEQ for Rider 7 funds in the amount of $281,250 for the FY 2026-2027.

IV.4.f.2. INFORMATION ITEM:

IV.4.f.2.a. Solid Waste Program Report.

IV.5. STANDING COMMITTEES

IV.5.a. Community & Economic Development Committee

IV.5.a.1. ACTION ITEM:

IV.5.a.1.a. Discussion and/or action to ratify CEDAF Interlocal with the Texas Department of Agriculture in the amount of $9,399.

IV.5.a.2. INFORMATION ITEM:

IV.5.a.2.a. Planning and Operations Activity Report.

IV.5.b. Finance Committee

IV.5.b.1. ACTION ITEM:

IV.5.b.1.a. Ratification of expenditures/obligations of goods and services over $25,000.

IV.5.b.2. INFORMATION ITEM:

IV.5.b.2.a. Finance Report update of "Statement of Expenditures".

IV.5.c. Workforce Committee

IV.5.c.1. ACTION ITEMS:

IV.5.c.1.a. Discussion and/or action to accept Workforce Innovation and Opportunity Act-Rapid Response #2725WOR001; July 1, 2025 to June 30, 2026. Total Award Amount $14,173.

IV.5.c.1.b. Discussion and/or action to accept Workforce Innovation and Opportunity Act-Dislocated Worker #2725WOD001; from July 1, 2025 to June 30, 2027. Total Award Amount $410,173.

IV.5.c.1.c. Discussion and/or action to accept Workforce Innovation and Opportunity Act-Adult #2725WOA001; from July 1, 2025 to June 30, 2027. Total Award Amount $758,215.

IV.5.c.1.d. Discussion and/or action to accept Workforce Innovation and Opportunity Act- Youth #2725WOY001; from July 1, 2025 to June 30, 2027. Total Award Amount $809,191.
 

IV.5.c.1.e. Discussion and/or action to accept VR Contract #2726COL001; from September 1, 20256 to October 31, 2026. Total award amount $131,708.15.

IV.5.c.1.f. Discussion and/or action to accept Wagner-Peyser Employment Services Contract #2725WPA001; starting July 22, 2025. Total award amount of $23,190.

IV.5.c.2. INFORMATION ITEM:

IV.5.c.2.a. Workforce/Child Care Report.

IV.5.d. Nominating Committee:

IV.5.d.1. ACTION ITEM:

IV.5.d.1.a. Discussion and/or action to authorize the recommended MRGDC's FY 2025-2026 Board Officers. 
President 
1st Vice President
2nd Vice President 
3rd Vice President 
Secretary 
Treasurer 
Immediate Past President

IV.6. ADMINISTRATIVE ACTIVITIES

IV.6.a. Workforce Board Executive Director's Report:Rosie Lozano

IV.6.b. MRGDC Executive Director's Report: Michelle Garcia 

V. OTHER BUSINESS

VI. ADJOURNMENT