April 1, 2025 at 6:30 PM - Regular Meeting
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1. 5:00 PM Executive Session
Presenter:
Board Chair
Description:
Chair Sherry Duerst-Higgins will call an Executive Session of the Board of Directors of Lane ESD to order. The Board of Directors of Lane ESD will meet in Executive Session to:
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2. 5:30 PM Work Session: Budget Committee Overview
Presenter:
Board of Directors
Description:
The Budget Committee will attend an orientation for the 2024-25 Budget process.
Attachments:
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3. 6:15 Call Regular Meeting To Order
Presenter:
Board Chair
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4. Welcome
Presenter:
Board Chair
Description:
Guests attending the meeting will be introduced.
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5. Public Participation
Description:
This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda. There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.
Comments Regarding Staff Members - Speakers may offer objective criticism of ESD operations and programs. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for Board consideration of a complaints involving a staff member. The association contract governing the employee's rights will be followed. A commendation involving a staff member should be sent to the superintendent, who will forward it to the staff member, his/her supervisor and the Board. The Board requests that a public comment add information or a perspective that has not already been mentioned previously, and that the patron refrains from repeating a similar point. To make a comment or present a topic during public comment, if the opportunity is available on the Board agenda, please complete the Intent to Speak card and submit it to the Board secretary prior to the start of the meeting. An individual that has submitted an Intent to Speak card and has been invited to speak by the Board chair, will be allowed three minutes. Any person, who is invited by the Board chair to speak to the Board during a meeting, should state his/her name and address and, if speaking for an organization, the name of the organization. A spokesperson should be designated to represent a group with a common purpose. |
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6. Lane Education Service District Statement of Accountability: Land Acknowledgement
Presenter:
Members of the Board
Description:
Lane ESD acknowledges that the lands we call Lane County - the lands that sustain our children, our future, and our collective well-being - are the traditional ancestral home of the Kalapuya, Siuslaw, Molalla, and other indigenous people who have lived in Lane County since time immemorial. Native children, families, and communities bear witness to a legacy of displacement and forced relocation. As an educational institutions we are accountable for addressing the current and former silencing, erasure and genocide of native people in Oregon and Turtle Island. We aim to join with indigenous people, honoring their resilience, courage, and self-determination in a purposeful pursuit of justice. Today indigenous people -- alive, diverse,and vibrant -- live in and contribute to the culture of Lane County. We are all blessed by their presence.
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7. Agenda Review
Presenter:
Board Chair
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8. Presentation: Integrated Guidance Plan
Presenter:
Madeline Ahearn
Description:
Dr. Ahearn will present on the progress of the Integrated Guidance Plan.
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9. Action Items
Presenter:
Board Chair
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9.A. Consent Agenda
Presenter:
Board Chair
Description:
The Lane ESD Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. 1. Lane ESD Board Meeting Minutes of March 4, 2025
2. Human Resource Report, dated March 30, 2025
Attachments:
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9.B. Accept Financial Report
Presenter:
Board Chair
Description:
EXAMPLE QUESTIONS ASKED BY BOARD MEMBERS OF A BUSINESS MANAGER DURING A FINANCIAL REVIEW SESSION:
1) Are the books balanced and reconciled? 2) Are all cash and investment accounts reconciled to the general ledger? 3) Does the adopted budget reflect expected expenditures? 4) Have payroll reports been filed and have all payroll liabilities been paid timely? 5) Have all federal and state reimbursement requests as well as required financial reporting forms been filed timely? 6) Are there any suspected cases of fraud that we need to be aware of? 7) Are there any suspected changes to the internal control system? 8) Have there been any significant changes to the internal control system? 9) Is the business office adequately staffed to allow for proper segregation of duties? 10) Have there been any changes to the accounting system or accounting policies that are significant? 11) Has the accounting software and related IT systems been subject to review by an IT professional to ensure seamless backup in the event of a malware, ransomware, or other compromise of computer security? 12) Are there any other financial-related matters we should be aware of? 13) Are there any new pronoucements on the horizon that may require additional staff time or disbursement of funds to properly implement? 14) Are all financial statements that have been provided to the Board accurate and complete to the best of your knowledge? 15) Have you been asked by the Superintendent to do anything that makes you uncomfortable or to present any information you feel is inaccurate? BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for February 2025.
Attachments:
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9.C. Accept Financial Audit for 2023-24
Presenter:
Audit Committee Representatives
Description:
The Board of Directors will review and accept the Financial Audit for 2023-24.
Attachments:
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9.D. Second Reading: Approve Policy Recommendations
Presenter:
Board Chair, Superintendent
Description:
Lane ESD has engaged with OSBA to complete a desk rewrite of the Board Policy Manual. Leslie Fisher (OSBA) has provided the following policies/administrative rules for review:
Attachments:
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9.D.1. Adopt Policy Updates
Presenter:
Superintendent Scurto, Board Chair
Description:
BB: Board Legal Status
BBA: Board Powers and Duties BBA: Board Powers and Duties BBAA: Individual Board Member’s Authority and Responsibilities BBB: Board Elections BBBA: Board Member Qualifications BBBB: Board Member Oath of BBC: Board Member Resignation BBD: Board Member Removal from Office BBE: Vacancies on the Board BBF: Board Member Standards of Conduct (Version 2) - Recommend to adopt BBFA: Board Member Ethics and Conflicts of Interest BBFB: Board Member Ethics and Nepotism BC/BCA: Board Organization/Board Organizational Meeting BCB: Board Officers BCD: Board-Superintendent Relationship BCE: Board Committees BCF: Advisory Committees to the Board BD/BDA: Board Meetings BDB: Special Meetings BDC: Executive Sessions BDD: Board Meeting Procedures BDDG/BDDC: Board Meeting Agenda BDDG/BDDK: Minutes of Board Meetings BDDH: Public Comment at Board Meetings (Version 2) - Recommend to adopt BF: Policy Development BFC: Adoption and Revision of Policies (Version 2) - Recommend to adopt BFCA: Administrative Regulations BFD: Board Policy Implementation BFE: Administration in the Absence of Policy BFF: Suspension of Policies BFG/BFGA: Policy Review BG: Staff Communications BH/BHA: Orientation of New Board Members BHB: Board Member Development BHD: Board Member Compensation and Expense Reimbursement BHD-AR: Board Member Expense Reimbursement Procedures BHDA: Compensation for Legal Fees for Board Members and Employees BHE: Board Member Liability Insurance BI: Board Legislative Program (Version 2) - Reccommend to adopt BJ/BJA: School Board Memberships BK: Evaluation of Board Operational Procedures These updates were first read at the March 2025 meeting of the Board of Directors. BE IT RESOLVED that the Board of Directors of Lane ESD adopt policy updates as presented. |
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9.D.2. Accept Policy Deletions
Presenter:
Superintendent Scurto, Board Chair
Description:
BBF: Board Member Standards of Conduct (Version 1) - Recommended to delete
BCG: Legal Counsel - Recommend to delete BDDA: Notification of Board Meetings - Recommend to delete BDDH: Public Comment at Board Meetings (Version 1) - Recommend to delete BDE: Hearings - Recommend to delete BE: Board Work Sessions - Recommend to delete BFC: Adoption and Revision of Policies (Version 1) - Recommend to delete BI: Board Legislative Program (Version 1) - Recommend to delete BKA: Review of Contracted Service Providers - Recommend to delete BKA -AR: Process for Review of Service Providers - Recommend to delete These updates were first read at the March 2025 meeting of the Board of Directors. BE IT RESOLVED that the Board of Directors of Lane ESD accept policy deletions as presented. |
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9.D.3. Adopt Policies New to Lane ESD
Presenter:
Superintendent Scurto, Board Chair
Description:
BF: Policy Development
This update was first read at the March 2025 meeting of the Board of Directors. BE IT RESOLVED that the Board of Directors of Lane ESD adopt new policy as presented. |
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9.E. Approve Integrated Guidance Plan for JDEP
Presenter:
Annie Galaxy, Superintendent Tony Scurto
Attachments:
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10. Discussion/Reports
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10.A. Legislative Update
Presenter:
Superintendent Tony Scurto
Description:
Superintendent Scurto will provide an update in legislative activities if there are any updates.
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10.B. Superintendent Report
Presenter:
Superintendent Tony Scurto
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10.C. Superintendent Evaluation
Presenter:
Board of Directors
Description:
The Board of Directors will discuss next steps in the Evaluation of the Superintendent.
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10.D. Policy First Reading (Policy Desk Rewrite)
Presenter:
Board Chair, Superintendent
Description:
At last month's meeting of the Board, the Board first read policies reviewed in the OSBA desk rewrite from Chapter B. This month, the following policies from Chapter C are being presented to the Board as a first read:
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10.E. OAESD Spring Conference
Presenter:
Superintendent Scurto
Description:
Attendees may register through April 2nd and still get the earlybird discounted rate. Each attendee must register themselves using their assigned email address.
*To register: 1) Create a Sched.com Account (if you don't already have one) 2) Go to the event link: 2025 OAESD Spring Conference 3) Password: OAESD! 4) Once in the event page, there's a link at the top right, "Reserve Ticket" to click on and answer the questions to register. There is also a Sunriver Reservations Tab to secure a room in the room block, should that be needed, and other event information as well. This will need to be done by each individual registering, with their account tied to their own email address. Hotel reservations have been made for Board members that plan to attend.
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11. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
The directors of Human Resources and Title Programs, Special Education, Business Services, Technology and School Improvement have submitted written reports to the Board on matters of interest concerning his/her area of responsibility.
Attachments:
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12. Board Member Reports and Comments/Agenda Planning
Presenter:
Lane ESD Board, Liaisons, Advisors
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12.A. Agenda Planning
Presenter:
Board Chair
Description:
Board members are invited to send agenda items to be considered for the next board meeting. Please call or email to the Board Chair or Superintendent.
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12.B. Board Member Reports
Presenter:
Board, Advisors, Liaisons
Description:
Board members are asked to submit their reports in writing to be attached to Boardbook. Reports can be sent to the Executive Assistant in advance of the meeting.
As Board Members prepare their reports, please consider the following questions:
Sherry Duerst-Higgins Linda Hamilton Leslie Harris
Nora Kent: On March 13th, I visited, along with other LESD CTE staff ,programs at Mapleton and Siuslaw High Schools. At Mapleton High School we were organized into groups to do a "scavenger hunt" . Students led us to the various CTE classes and in each class there was a Student Ambassador to explain aspects of the programs. Many of the classes had us do a hands-on activity. We visited electronics/ computer, culinary, construction,media/photography, gardening and business classes. At Siuslaw High School we were served lunch by the Culinary Program. I really appreciated their focus on fresh sustainable foods. Apparently the students even learn butchering. Then we headed out to visit medical and healthcare, auto body, metal working, forestry and fishery, construction and robotics/ computer classes. Very impressed!
Vanessa Truett
Sydney Kissinger Rose Wilde
Mike Anderson, Liaison, Creswell School District Danna Brownell, Liaison, McKenzie School District Robin Zygaitis, Bethel School District |
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13. Announcements/Correspondence
Presenter:
Board Chair
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13.A. Acknowledgements and Recognition
Presenter:
Superintendent Tony Scurto
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13.B. Kudos
Presenter:
Administrators
Description:
Thank you to those who took the time to acknowledge co-workers/staff with kudos. Employees and Board members can submit a "kudo" any time during the month. To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html
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13.C. Announcements
Presenter:
Board Chair
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13.C.1. Lane ESD Board Member Activities and Opportunities
Description:
May 7-9, 2025: OAESD Spring Conference
August 8-10, 2025: OSBA Summer Board Conference |
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13.C.2. Component District Board Meeting Dates
Description:
Bethel: During the regular school year the school board meets on the 2nd and 4th Wednesdays of the month at 6pm for regular sessions. The Board will conduct only one meeting in November, December, March and May, when the board meets on the 2nd Wednesday only.
Blachly: The District Board typically meets on the second Wednesday of each month at 6:00 pm, location TBD. Creswell: Regular Board of Director meetings are typically held the second Wednesday of each month at 6:00 PM. Crow-Applegate-Lorane: The Board of Directors for Crow-Applegate-Lorane School District #66 holds a regular meeting at 7:00 pm on the third Thursday of each month. The meetings are held at Applegate Elementary School and at the Lorane Grange. Eugene: The Eugene School Board usually meets in regular public sessions on the first and third Wednesdays of each month at 7 p.m. This schedule sometimes varies, and additional meetings and work sessions are scheduled as necessary. Fern Ridge: Third Monday of the month, unless otherwise noted. Time: 6:30 p.m. Junction City: Lowell: Regular Board Meetings are scheduled for the 4th Monday of the month, with the Meeting beginning at 4:00 pm Mapleton: The Mapleton School Board meets on the third Wednesday of each month. There is no meeting during the month of July. The School Board meeting is held in the high school at 6:00pm, unless otherwise noted. Marcola: Regular board meetings are scheduled for the 2nd Monday of each month at 6 PM. McKenzie: McKenzie School Board meetings are held on the third Wednesday of each month unless noted otherwise. Oakridge Pleasant Hill Siuslaw: The board of directors meet the second Wednesday of each month with the exception of a regular meeting scheduled for August 21, 2024, and November 20, 2024 . The board normally meets in the district board room located at 2111 Oak Street in Florence, Oregon. The meetings are scheduled to begin at 6:00 p.m. with a work session and the regular meeting will begin at approximately 6:30p.m. South Lane: The South Lane School Board usually meets in regular public sessions on the first Monday and third Monday of each month at 5:30 p.m. for a work session. Meetings normally are held at the South Lane School District Office, 455 Adams Ave in Cottage Grove. Springfield: The Board of Directors generally meet on the second and fourth Mondays of each month. Regular business meetings begin at 7 p.m. on the second Monday and work sessions are generally held at 5:30 p.m. on the fourth Monday of the month. All meetings, unless otherwise noted, are held in the Board Room of the Springfield Public Schools Administration Building |
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14. Adjournment
• The next regular meeting is scheduled to be held Tuesday, May 6, 2025, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene. |
