August 6, 2024 at 3:00 PM - Regular Meeting
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1. Call Work Session to Order
Presenter:
Board Chair
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1.A. Icebreaker/Warm Up - 3:00-3:30 p.m.
Presenter:
Superintendent Scurto
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1.B. Agency Services Overview - 3:30 p.m.
Presenter:
Superintendent Scurto and Agency Leadership
Description:
The Board of Directors will discuss what they would like to learn in an overview of the services provided by the agency.
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1.C. Strategic Planning Update - 4:00 p.m.
Presenter:
Superintendent Scurto and Agency Leadership
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1.D. Board Goals - 4:15 p.m.
Presenter:
Board of Directors
Description:
The Board of Directors of Lane ESD will discuss its goals for 2024-25 and strategies to meet goals and evaluate progress.
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1.E. Discussion Items - 4:30 p.m.
Presenter:
Board of Directors
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1.E.1. Board Self Evaluation
Description:
The Board of Directors will discuss a self-evaluation of the Board.
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1.E.2. Superintendent Search
Presenter:
Board of Directors
Description:
The Board of Directors of Lane ESD will discuss entering into a search for the agency's next superintendent. Board policy CCB states:
The Board vests the primary responsibility for the administration of Lane ESD to the superintendent. The appointment of the superintendent is, therefore, one of the most important functions the Board can perform. Whenever the position of superintendent shall be vacant, the Board shall appoint a superintendent and fix his/her salary and term of office. The Board shall actively seek the best qualified and most capable candidate for the position of chief executive officer of this district. The Board may be aided in this task by the services of professional consultants and the participation of members of the staff, component districts and community. The Board shall develop and adopt the standards (candidate qualities and work experience), criteria (application, screening and hiring process) and policy directives (promote from within, state and/or national search) to be used in hiring the superintendent or interim superintendent at a meeting open to the public and at which the public has had an opportunity to comment. Recruitment procedures shall be prepared in advance of the search and may include the following: 1. The preparation of a written job specification for the position of superintendent;
2. Preparation of written qualifications (in addition to proper state certification); 3. Preparation of informative material describing Lane ESD and its educational goals. |
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2. Call Meeting of the Board To Order - 5:30 p.m.
Presenter:
Board Chair
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3. Welcome
Presenter:
Board Chair
Description:
Guests attending the meeting will be introduced.
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4. Public Participation
Description:
This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda. There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.
Comments Regarding Staff Members - Speakers may offer objective criticism of ESD operations and programs. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for Board consideration of a complaints involving a staff member. The association contract governing the employee's rights will be followed. A commendation involving a staff member should be sent to the superintendent, who will forward it to the staff member, his/her supervisor and the Board. The Board requests that a public comment add information or a perspective that has not already been mentioned previously, and that the patron refrains from repeating a similar point. To make a comment or present a topic during public comment, if the opportunity is available on the Board agenda, please complete the Intent to Speak card and submit it to the Board secretary prior to the start of the meeting. An individual that has submitted an Intent to Speak card and has been invited to speak by the Board chair, will be allowed three minutes. Any person, who is invited by the Board chair to speak to the Board during a meeting, should state his/her name and address and, if speaking for an organization, the name of the organization. A spokesperson should be designated to represent a group with a common purpose. |
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5. Agenda Review
Presenter:
Board Chair
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6. Organization of the Board for 2024-25
Presenter:
Board Chair
Description:
Per Robert's Rules of Order:
Before proceeding to an election to fill an office it is customary to nominate one or more candidates. This nomination is not necessary when the election is by ballot or roll call, as each member may vote for any eligible person whether nominated or not... The nomination need not be seconded. When the nominations are completed the assembly proceeds to the election. An election takes effect immediately if the candidate is present and does not decline, or if absent and has consented to candidacy. If absent and has not consented to candidacy, it takes effect when notified of election, provided member does not decline immediately.
After the election has taken effect and the officer or member has learned the fact, it is too late to reconsider the vote on the election. An officer-elect takes possession of his office immediately, unless the rules specify the time. |
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6.A. Election of Chairperson
Presenter:
Board Chair
Description:
The officers of the Board are the chair and the vice chair. At its first scheduled meeting in July, the Board will elect one of its members to serve as chair and one to serve as vice chair. No member of the Board may serve as chair more than two years in succession. If a Board member is unable to continue to serve as an officer, a replacement will be elected immediately. The replacement officer will serve the remainder of the officer’s term until the following July. Election of all officers shall be by a majority of the full Board..
Chair pro-tem Sherry Duerst-Higgins has served one year as Chair and is eligible for one additional consecutive year Chair pro-tem, Sherry Duerst-Higgins, will declare nominations open for position of Board Chair. When there are no further nominations, Chair pro-tem Sherry Duerst-Higgins will declare nominations closed. A vote will be held. The Chair pro-tem will make a declaration of the election results. Declaration of Election: Board member is elected as Chairperson of the Lane ESD Board of Directors for 2024-25. |
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6.B. Election of Vice-Chair
Presenter:
Board Chair
Description:
The officers of the Board are the chair and the vice chair. At its first scheduled meeting in July, the Board will elect one of its members to serve as chair and one to serve as vice chair. No member of the Board may serve as chair more than two years in succession. If a Board member is unable to continue to serve as an officer, a replacement will be elected immediately. The replacement officer will serve the remainder of the officer’s term until the following July. Election of all officers shall be by a majority of the full Board.
Vice-Chair Leslie Harris has served one year in this position, and is eligible for one additional consecutive year as Vice-Chair. Chair for the Board of Directors of Lane ESD will declare nominations open for position of Board Vice-Chair. Nominations will be submitted. When there are no further nominations, the Board Chair will close nominations. A vote will be taken and a Vice-Chair for the Board of Directors of Lane ESD will be elected. The Chair will make a declaration of the election results. DECLARATION OF ELECTION: Chair will declare the election of the Board Vice-Chair for Lane ESD for 2024-25 |
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7. Lane Education Service District Statement of Accountability: Land Acknowledgement
Presenter:
Board Member
Description:
Lane ESD acknowledges that the lands we call Lane County - the lands that sustain our children, our future, and our collective well-being - are the traditional ancestral home of the Kalapuya, Siuslaw, Molalla, and other indigenous people who have lived in Lane County since time immemorial. Native children, families, and communities bear witness to a legacy of displacement and forced relocation. As an educational institution we are accountable for addressing the current and former silencing, erasure and genocide of native people in Oregon and Turtle Island. We aim to join with indigenous people, honoring their resilience, courage, and self-determination in a purposeful pursuit of justice.
Attachments:
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8. Action Items
Presenter:
Board Chair
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8.A. Consent Agenda
Presenter:
Board Chair
Description:
The Lane ESD Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. 1. Lane ESD Board Meeting Minutes of June 6, 2024
2. Human Resource Report, dated August 2, 2024
Attachments:
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8.B. Accept Financial Report
Presenter:
Board Chair
Description:
BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for June 2024.
Attachments:
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8.C. Approve Routine Designations for 2024-25
Presenter:
Board Chair
Description:
BE IT RESOLVED that the Board of Directors of Lane ESD authorizes Superintendent Tony Scurto to act on the Board's behalf as District Election Authority. In that capacity, the Superintendent may canvass the abstract of votes cast in elections and certify the results of such elections to the Lane County Elections officer. The Board shall subsequently affirm the canvass so certified.
BE IT RESOLVED that the Board of Directors of Lane ESD authorizes the following individuals to transfer funds to and from the Local Government Investment Pool: Tony Scurto, Olivia Meyers Buch, and David Lanza. BE IT RESOLVED that the Board of Directors of Lane ESD authorizes the use of a facsimile signature for the superintendents. BE IT RESOLVED that the Board of Directors of Lane ESD will act as the local public contract review board of Lane Education Service District in accordance with Oregon Revised Statute 279A.060. BE IT RESOLVED that the Board of Directors of Lane ESD approves the following official designations for the 2024-25 year, as presented: - Legal Counsel: The Hungerford Law Firm; Luvaas Cobb Law Firm, Miller Nash LLP - Auditors: Pauly, Rogers and Co., PC - Newspaper: Register-Guard |
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8.D. Adopt Corrected Budget Resolution and Make Appropriations
Presenter:
Superintendent Scurto, Olivia Meyers Buch
Description:
The Board of Directors of Lane ESD will adopt a revised 2024-25 Budget resolution, as the original resolution contained a typo, and make appropriations based on the Budget.
Attachments:
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8.E. Approve Instructional Calendars
Presenter:
Superintendent Scurto
Description:
The Board recognized that the preparation of a calendar for the instructional year of the schools is necessary for orderly educational planning and for the efficient operation of the district. The Board has established annually the number of days and number of hours when classrooms shall be in session for instructional purposes. The specific calendar in each case shall be that of the school and district in which the classroom is located or shall be the calendar established by the ESD generally. The calendars meet state requirements.
The Board will review presented calendars that have been developed based on host schools as well as the needs of the ESD. The calendars were prepared in consultation with appropriate staff members and are presented to the Board for adoption. The Board reserves the right to alter the school calendar when advisable in the best interests of the students involved, but shall not in so doing disturb coordination with calendars for host schools nor exceed the total number of instructional and duty days originally adopted. Days lost may be made up to ensure that the required number of student days/hours are met by the district. The Board of Directors adopted a portion of ESD instructional calendars for the Westmoreland Campus, the Serbu campuses, and the State Hospital program (Daffodil School) at its June 2024 meeting. The Board of Directors will adopt additional calendars as presented.
Attachments:
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8.F. Implement Policy GCPA - Layoff/Recall Licensed
Presenter:
Superintendent Scurto
Description:
The following position is subject to layoff:
1.0 FTE School Psychologist |
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8.G. Acknowledge Letter from Bethel School Board
Presenter:
Superintendent Scurto, Board Chair
Description:
The Board of Directors of Lane ESD will move to acknowledge receipt of the letter written by the Bethel School Board, addressed to the Lane ESD Board of Directors.
The Board of Directors of Lane ESD will discuss and determine a response, if any.
Attachments:
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9. Discussion/Reports
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9.A. Legislative Update
Presenter:
Superintendent Tony Scurto
Description:
Superintendent Scurto will provide an update in legislative activities if there are any updates.
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9.B. Superintendent Report
Presenter:
Superintendent Tony Scurto
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9.C. Board and Superintendent Agreements
Presenter:
Superintendent Scurto, Board Chair
Description:
The Board of Directors is the educational policy making body for Lane ESD. To fulfill the District’s mission the Board and Superintendent must function together as a leadership team. To ensure unity among team members, effective group agreements must be in place. The Board and Superintendent will review their written agreements and affirm those moving forward into the 2024-25 year.
Attachments:
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9.D. Board Member Program and District Assignments
Presenter:
Superintendent Scurto
Description:
The superintendent and Board will review the 2023-24 District and Program assignments for Board members, and discuss 2024-25 assignments.
Attachments:
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9.E. Policy Updates: First Read
Presenter:
Board Chair
Description:
The Board shall exercise its rule-making power by adopting policies consistent with the Oregon Revised Statutes, Oregon Administrative Rules or opinions of a court of competent authority, for its own governance and for the organization and operation of Lane ESD. The Board accepts the definition of policy set forth by the National School Boards Association:
School Board policies are statements which set forth the purposes and prescribe in general terms the organization and program of a school system. They create a framework within which the superintendent and his/her staff can discharge their assigned duties with positive direction. They tell what is wanted.
Such policies may be adopted, amended or repealed at any Board meeting provided that the proposed adoption, amendment or repeal shall have been proposed at a previous Board meeting and, once proposed, shall have remained on the agenda of each succeeding meeting until approved or rejected and except that the Board may adopt, amend or repeal policies at any meeting of the Board in the event of an actual emergency, as determined at the sole discretion of the Board. Additionally, when in the best interests of the district immediate adoption of a proposed policy is necessary, the Board may adopt such policy at the first meeting in which it is presented. Policies shall be adopted, amended or repealed by the affirmative vote of four or more Board members. Policies and amendments adopted by the Board will be attached to, and made a part of, the minutes of the meeting at which they are adopted and also will be included in the ESD’s policy manual. The Board shall communicate its position on matters of public policy and shall interact with the community, other governmental bodies and agencies and the media through the spokesperson designated by the Board. |
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9.E.1. Policy First Read: Layoff/Recall, Professional
Presenter:
Superintendent Scurto
Description:
Superintendent Scurto will introduce a policy for Layoff/Recall of Professional Staff.
The Board has the authority to move this policy to adoption if they choose. |
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9.E.2. GBEB: Communicable Disease in Schools
Presenter:
Superintendent Scurto
Description:
The State Board of Education adopted revisions to Oregon Administrative Rule (OAR) 581-022-2220 on health services. The changes result in a requirement to develop "a written prevention-oriented health services plan for all students" (OAR 581-022-2220(1)). The plan
requirements include a variety of topics, including but not limited to, plan for health care space, communicable disease prevention, communication strategies, health screenings, and hearing, vision and dental screenings. As a result of these changes there is a list of policies and administrative regulations (AR’s), included herein, which have been revised. Recommendations may include to delete or rescind policy or AR, recoding, and reassigning some policy content to a new section or policy of the policy manual.
Attachments:
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9.E.3. EBBA: Student Health Services
Presenter:
Superintendent Scurto
Description:
The State Board of Education adopted revisions to Oregon Administrative Rule (OAR) 581-022-2220 on health services. The changes result in a requirement to develop "a written prevention-oriented health services plan for all students" (OAR 581-022-2220(1)). The plan requirements include a variety of topics, including but not limited to, plan for health care space, communicable disease prevention, communication strategies, health screenings, and hearing, vision and dental screenings.
Attachments:
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9.E.4. First Read: Policy Deletions
Presenter:
Superintendent Scurto
Description:
These policy deletions were tabled at the June 2024 meeting of the Board.
The State Board of Education adopted revisions to Oregon Administrative Rule (OAR) 581-022-2220 on health services. The changes result in a requirement to develop "a written prevention-oriented health services plan for all students" (OAR 581-022-2220(1)). The plan requirements include a variety of topics, including but not limited to, plan for health care space, communicable disease prevention, communication strategies, health screenings, and hearing, vision and dental screenings. As a result of these changes there is a list of policies and administrative regulations (AR’s) which have been revised. Recommendations may include to delete or rescind policy or AR, recoding, and reassigning some policy content to a new section or policy of the policy manual. The entire rule can be accessed here: OAR 581-022-2220. Reach out to the Oregon Department of Education with additional questions regarding plan requirements and/or implementation. ODE resources and School Health Services include tools to support some requirements. Collective Bargaining Impact: Review any terms and conditions of an applicable agreement. Local ESD Responsibility: Review the recommendations regarding board policy changes and make decisions regarding same. Any policy revisions or recommendation to rescind a policy should be submitted to the board for action. Policy(ies) and ARs Impacted by these Revisions GBEBA - Staff - HIV, AIDS, and HBV, Delete JHCC - Communicable Diseases - Students, Delete JHCCA - Students - HIV, HBV and AIDS**, Delete |
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9.E.4.a. JHCCA: Students - HIV, HBV and AIDS - DELETE
Presenter:
Board Chair
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9.E.4.b. GBEBA: Staff - HIV, AIDS, and HBV for DELETION
Presenter:
Board Chair
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9.E.4.c. JHCC: Communicable Diseases - DELETE
Presenter:
Board Chair
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9.F. Board Advisors and Liaisons
Presenter:
Board Chair, Superintendent Scurto
Description:
Board Administrative Rule for Policy BBB: Board Advisor and Liaison states:
Superintendents' Council representative
Emilio Hernandez, Large District Board Liaison, appointed 2021 Erin Zygaitis, Community Advisor, appointed 2021 Mike Anderson, small district board liaison, appointed January 2017 The Board of Directors of Lane ESD, advisors and liaisons will discuss any changes for the 2024-25 school year.
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9.G. 2023-24 Westmoreland Campus Board of Directors Meeting
Presenter:
Superintendent Scurto
Description:
The Superintendent and Board will discuss scheduling a Fall Board meeting at the Westmoreland campus.
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9.H. OSBA Fall Regional and OSBA Annual Conference
Presenter:
Superintendent Scurto
Description:
The OSBA Fall Regional for the Lane Region is scheduled for October 15, 2024. The Board will discuss participation and a possible Round Table event.
The 77th Annual OSBA Fall Convention is November 7-9, 2024. The Board and Superintendent will discuss participation at the Convention. |
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10. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
The directors of Human Resources and Title Programs, Special Education, Business Services, Technology and School Improvement have submitted written reports to the Board on matters of interest concerning his/her area of responsibility.
Attachments:
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11. Board Member Reports and Comments/Agenda Planning
Presenter:
Lane ESD Board, Liaisons, Advisors
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11.A. Agenda Planning
Presenter:
Board Chair
Description:
Board members are invited to send agenda items to be considered for the next board meeting. Please call or email to the Board Chair or Superintendent.
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11.B. Board Member Reports
Presenter:
Board, Advisors, Liaisons
Description:
Board members are asked to submit their reports in writing to be attached to Boardbook. Reports can be sent to the Executive Assistant in advance of the meeting.
As Board Members prepare their reports, please consider the following questions:
2. What is the connection to the LESD services and programs to the component districts or community? 3. What significance or meaning does the activity have to the broader community? 4. What are the next steps or follow-up activities planned? Sherry Duerst-Higgins Linda Hamilton Leslie Harris
Nora Kent
Vanessa Truett
Sydney Kissinger Rose Wilde
Emilio Hernandez, Liaison, Springfield Public Schools Mike Anderson, Liaison, Creswell School District Erin Zygaitis, Community Advisor |
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12. Announcements/Correspondence
Presenter:
Board Chair
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12.A. Acknowledgements and Recognition
Presenter:
Superintendent Tony Scurto
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12.B. Kudos
Presenter:
Administrators
Description:
Thank you to those who took the time to acknowledge co-workers/staff with kudos. Employees and Board members can submit a "kudo" any time during the month. To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html
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12.C. Announcements
Presenter:
Board Chair
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12.C.1. Lane ESD Board Member Activities and Opportunities
Description:
Lane ESD Workshops and Trainings
August 9, 2024 - OSBA Rural School Board Member Caucus August 9, 2024 - OSBA Legislative Policy Committee August 10, 2024 - OSBA LGBTQIA2S+ School Board Member Advisory Committee August 10, 2024 - OSBA School Board Members of Color Caucus Membership Meeting August 13, 2024 - OSBA Executive Committee Meeting September 4, 2024 - OSBA LGBTQIA2S+ School Board Member Advisory Committee September 10, 2024 - OSBA Executive Committee Meeting September 14, 2024 - OSBA School Board Members of Color Caucus Membership Meeting September 17, 2024 - National IT Professionals Day October 8, 2024 - OSBA Executive Committee Meeting October 15, 2024 - OSBA Fall Regional @ Lane ESD November 7-9, 2024 - OSBA Fall Convention November 9, 2024 - OSBA School Board Members of Color Caucus Membership Meeting November 12, 2024 - OSBA Executive Committee Meeting December 10, 2024 - OSBA Executive Committee Meeting |
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12.C.2. Component District Board Meeting Dates
Description:
Bethel: During the regular school year the school board usually meets in regular public sessions at 6:30 p.m. on the 2nd and 4th Mondays of the month, except November, December, March, and May when the Board only meets on the 1st Monday of the month
Blachly: The District Board typically meets on the second Wednesday of each month at 6:00 pm, location TBD. Creswell: Regular Board of Director meetings are typically held the second Wednesday of each month at 6:00 PM. Crow-Applegate-Lorane: The Board of Directors for Crow-Applegate-Lorane School District #66 holds a regular meeting at 7:00 pm on the third Thursday of each month. The meetings are held at Applegate Elementary School and at the Lorane Grange. Eugene: The Eugene School Board usually meets in regular public sessions on the first and third Wednesdays of each month at 7 p.m. This schedule sometimes varies, and additional meetings and work sessions are scheduled as necessary. Fern Ridge: Third Monday of the month, unless otherwise noted. Time: 6:30 p.m. Junction City: Lowell: Regular Board Meetings are scheduled for the 4th Monday of the month, with the Meeting beginning at 4:00 pm Mapleton: The Mapleton School Board meets on the third Wednesday of each month. There is no meeting during the month of July. The School Board meeting is held in the high school at 6:00pm, unless otherwise noted. Marcola: Regular board meetings are scheduled for the 2nd Monday of each month at 6 PM. McKenzie: McKenzie School Board meetings are held on the third Wednesday of each month unless noted otherwise. Oakridge Pleasant Hill Siuslaw: The board of directors meet the second Wednesday of each month with the exception of a regular meeting scheduled for August 21, 2024, and November 20, 2024 . The board normally meets in the district board room located at 2111 Oak Street in Florence, Oregon. The meetings are scheduled to begin at 6:00 p.m. with a work session and the regular meeting will begin at approximately 6:30p.m. South Lane: The South Lane School Board usually meets in regular public sessions on the first Monday and third Monday of each month at 5:30 p.m. for a work session. Meetings normally are held at the South Lane School District Office, 455 Adams Ave in Cottage Grove. Springfield: The Board of Directors generally meet on the second and fourth Mondays of each month. Regular business meetings begin at 7 p.m. on the second Monday and work sessions are generally held at 5:30 p.m. on the fourth Monday of the month. All meetings, unless otherwise noted, are held in the Board Room of the Springfield Public Schools Administration Building |
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13. Adjournment
• The next regular meeting is scheduled to be held Tuesday, September 10, 2024, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene. |
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14. Executive Session
Presenter:
Superintendent Scurto, Board Chair
Description:
The Board of Directors of Lane ESD will enter into Executive Session to consider the dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or agent, unless he or she requests an open meeting. (ORS 192.660(2)(b))
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