May 7, 2024 at 6:00 PM - Regular Meeting
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1. 5:15 p.m.Budget Committee Meeting
Presenter:
Board Chair, Superintendent
Description:
By law, the budget committee is charged with making recommendations concerning financial priorities. The budget committee will have the responsibility for reviewing the financial program of Lane ESD, reviewing the proposed ESD budget as presented by the superintendent and recommending an annual ESD budget in keeping with the provisions of applicable state laws.
Educational policy decisions, however, are the responsibility of the Board, not the budget committee. The committee does not have the authority to add programs or to approve additional personnel or increase salaries. While the committee may, in effect, delete programs because of a fund decrease in arriving at a levy figure, the committee is charged primarily with a fiscal evaluation of programs. The committee may, alternatively, recommend an amount that changes the proposed budget and may request the administration make such changes in accordance with priorities set by the Board. The budget committee consists of the elected Board members and eight members appointed by the Board from component school district boards or designees of component district Boards. A majority of the constituted committee is required for passing an action item. Majority for a 15-member budget committee is 8. Therefore, if only eight members are present, a unanimous vote is needed for passing an action. As provided by law, the committee will hear the budget message presented by the superintendent, receive the budget document, listen to comments and suggestions by patrons and announce the time and place for its future meetings. All meetings of the budget committee are open to the public. The budget committee may request any information for the preparation or revision of the budget document from any ESD officer or employee. It may request the attendance of any employee at its meetings. Such requests by the budget committee should be made through the superintendent and/or budget officer. The budget committee will approve the budget document as submitted by the superintendent or as subsequently revised by the committee. After approval of the original or revised budget document, the budget committee’s duties cease. The hearing on the approved budget is held by the Board.
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1.A. Election of Officers
Presenter:
Board Chair
Description:
The Lane ESD Board Chair will call for nominations for Presiding Officer of the meeting.
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1.A.1. Nominations for Presiding Officer
Description:
The Board Chair will call for nominations for a Presiding Officer for the Budget Committee meeting.
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1.B. Welcome and Introductions
Presenter:
Board Chair
Description:
Welcome and Introductions
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1.C. Presentation of Superintendent's Budget Message
Presenter:
Superintendent Scurto
Description:
As this 2024-25 proposed budget was being prepared, we have been receiving media reports of financial shortfalls at several large Oregon school districts. Factors contributing to this included a State School Fund (SSF) for the 2023-25 biennium that did not adequately allocate enough money to account for current service level roll up costs. Our advocacy partners calculated that the SSF would need to be at least $10.3 billion; the SSF was set at $10.2 billion. This $100 million gap is part of the challenge. High inflation rates and increased labor costs are having a constricting effect on school budgets. At Lane ESD, there is added pressure to our budget. The money we budgeted to receive this year for providing menu services to districts is out of alignment with the actual services ordered by districts. The biggest gap is in our Life Skills program where districts projected enrollment to be much higher than the actual number of students we are serving. To help offset this revenue shortage, in early April Lane ESD implemented these cost-measures:
We do not see this as a time to panic; it is time to "tighten our belts." Even with the cost saving measures enacted this year, we will need to reduce budget allocations for 2024-25. The Lane ESD Board’s preferred ending fund balance is 8.0%. We will likely end the 2023-24 year with a 5.5% ending fund balance. This proposed budget projects an ending fund balance of approximately 6.0%. Our vision is to end the 2024-25 year in a position to step the ending fund balance up to the recommended 8.0%. I am presenting for your consideration this proposed budget for the 2024-25 fiscal year that contains an appropriated General Fund amount of $31,373,479 and a total for all funds of $72,975,360. This represents increases of $317,179 (1.0%) and $3,425,220 (4.9%), respectively. The projected unreserved ending General Fund balance is 6.0%. With this proposed budget, we are more closely scrutinizing expenditures in all areas, with the goal being to maintain fiscal responsibility and retain as many jobs as possible. Still, this proposed budget reflects a reduction of approximately 10 FTE. The impetus for this is largely due to fewer services ordered by districts and the changing or ending of certain grants. Major programmatic differences in this proposed budget include the following:
This 2024-25 proposed budget is consistent with prior Lane ESD budgets in several ways. We will spend ninety percent on services for component school districts in four main categories:
Specific services offered in each of these areas are determined through the Local Service Plan which is created through a cooperative process by Lane ESD and component school district superintendents. This past fall the process resulted in the 2023-25 Local Service Plan—Year Two which was unanimously supported by our sixteen component school districts. This is intended to be a two-year plan coinciding with Oregon’s biennium school funding cycles. Our Local Service Plan offers districts a Core and Flex Fund model. Core services are essential services available to all districts. Technology and School Improvement are examples of Core. Allocated to each district based on ADMw are Flex dollars with which districts can purchase services from our Menu. These include Special Education and Administrative services. Another feature of our Local Service Plan allows districts a Transit Funds option. Some districts may not spend all of their Flex dollars on ESD Menu items. Component district school boards can elect to take up to 50% of their Transit Funds to their general budget.It is always important to remember that while a budget is numbers on paper, these figures represent the resources that help our high quality staff make a positive difference. I am very proud of Lane ESD staff’s continued dedication to the students and educators of our local school districts. Gratitude for the creation of this proposed budget goes to the Lane County Superintendent Council, Lane County School District Boards and the Lane ESD Board and Budget Committee. Special thanks goes to Business Director Olivia Meyers Buch and her department for their hard work and effort, and for their fiscally sound product. What follows in this document are the details of the proposed 2024-25 Lane ESD budget, presented for your consideration. Sincerely, Tony Scurto Superintendent |
1.D. Review of Proposed Budget Document
Presenter:
Olivia Meyers Buch
Description:
Olivia Meyers Buch will review the 2024-25 proposed budget document
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1.E. Committee Discussion
Presenter:
Budget Committee
Description:
The Budget Committee will discuss the presentation of the Budget and ask any questions they may have.
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1.F. Public Comment(s)
Presenter:
Presiding Officer
Description:
This is an opportunity for the audience to address the Budget Committee on topics related to the Budget Committee proceedings.
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1.G. Committee Action
Presenter:
Presiding Officer
Description:
I move to approve the budget for 2024-25 in the amount of $72,975,360 for all funds. Further, I move to approve a permanent tax rate of $0.2232 per $1,000 of assessed value to be levied for operating purposes. |
1.H. Adjourn Budget Committee
Presenter:
Presiding Officer
Description:
The Budget Committee Presiding Officer will adjourn the Budget Committee meeting.
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1.I. Recess
Presenter:
Board Chair
Description:
The Board of Directors of Lane ESD will observe a brief recess to allow for transition activities between sessions of the Board.
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2. Call Regular Meeting To Order
Presenter:
Board Chair
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3. Welcome
Presenter:
Board Chair
Description:
Guests attending the meeting will be introduced.
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4. Public Participation
Description:
This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda. There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.
Comments Regarding Staff Members - Speakers may offer objective criticism of ESD operations and programs. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for Board consideration of a complaints involving a staff member. The association contract governing the employee's rights will be followed. A commendation involving a staff member should be sent to the superintendent, who will forward it to the staff member, his/her supervisor and the Board. The Board requests that a public comment add information or a perspective that has not already been mentioned previously, and that the patron refrains from repeating a similar point. To make a comment or present a topic during public comment, if the opportunity is available on the Board agenda, please complete the Intent to Speak card and submit it to the Board secretary prior to the start of the meeting. An individual that has submitted an Intent to Speak card and has been invited to speak by the Board chair, will be allowed three minutes. Any person, who is invited by the Board chair to speak to the Board during a meeting, should state his/her name and address and, if speaking for an organization, the name of the organization. A spokesperson should be designated to represent a group with a common purpose. |
5. Agenda Review
Presenter:
Board Chair
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6. Action Items
Presenter:
Board Chair
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6.A. Consent Agenda
Presenter:
Board Chair
Description:
The Lane ESD Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. 1. Lane ESD Board Meeting Minutes of April 2, 2024
2. Human Resource Report, dated May 1, 2024
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6.B. Implement Reduction in Force, Professional
Presenter:
Superintendent Scurto
Description:
If the Board determines the need for a reduction in work force, the procedures outlined below will be followed.
A layoff means the reduction of an employee’s annual hours of assigned work by more than 20 percent or a reduction that would be below the level required to qualify for medical insurance benefits. Any employee who is to be laid off will be so notified in writing 45 calendar days (or more) prior to the lay-off date. The association will simultaneously be sent a copy of the notification if a member or members are involved. Layoff criteria to be considered by the Board for a reduction in Professional staff are: 1. Maintenance of a sound and balanced service program; 2. Qualifications of the staff as defined in the job descriptions; and 3. Seniority. An employee whose position is being eliminated will be eligible to bump the least senior employee in the same position description/category with the same or fewer hours of employment and same or lesser rate of pay, if qualified. If there are no positions within the job category for which the employee is qualified and has greater seniority, then the employee may bump the least senior employee outside their job category with the same or fewer hours of employment and same or lesser rate of pay so long as the laid off employee is qualified for that position. An employee displaced by bumping may also have the option to bump on the same basis. The Board has policies in place to address the reduction of both Classified and Licensed staff, and will use this basis to implement the reduction of Professional staff. The following professional positions will experience a reduction in force:
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6.C. Implement Reduction in Force, Confidential/Management
Description:
If the Board determines the need for a reduction in work force, the procedures outlined below will be followed.
A layoff means the reduction of an employee’s annual hours of assigned work by more than 20 percent or a reduction that would be below the level required to qualify for medical insurance benefits. Any employee who is to be laid off will be so notified in writing 45 calendar days (or more) prior to the lay-off date. The association will simultaneously be sent a copy of the notification if a member or members are involved. Layoff criteria to be considered by the Board are: 1. Maintenance of a sound and balanced service program; 2. Qualifications of the staff as defined in the job descriptions; and 3. Seniority. The Board will implement a reduction of Confidential/Management staff. The following position(s) will be impacted by the reduction in force:
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6.D. Implement Policy GCPA: Layoff/Recall, Licensed
Presenter:
Board Chair
Description:
When the Lane ESD Board determines that a layoff of staff is necessary, it will discuss the matter at a regular or special Board meeting and will consider such factors and alternatives it deems necessary to arrive at a decision. Layoff may take place under the following conditions:
1. The ESD’s lack of funds to continue its educational program at its anticipated level; 2. Elimination or adjustment of classes due to an administrative decision; 3. Other reasons as determined by the Board. Nothing in this policy, however, is intended to interfere with the right of the ESD to discharge, remove or nonrenew the contract of a probationary teacher or to not extend the contract of or dismiss a contract teacher pursuant to the provisions of the Accountability for Schools for the 21st Century Law. Grant funded positions which are posted and hired as having a specific, limited term of employment, shall have no reduction-in-force rights. Staff positions of Coordinator, Consultant and Specialist, who perform services for which a TSPC license is not required or for which a TSPC license could be required, in the discretion of the Board, shall be considered ‘Licensed Staff’ for the purpose of this policy and any administrative regulation adopted to implement this policy. The following position(s) are impacted by this action:
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6.E. Implement Policy GDPA: Layoff/Recall Classified
Presenter:
Board Chair
Description:
If the Board determines the need for a reduction in work force, the procedures outlined below will be followed. A layoff means the reduction of an employee’s annual hours of assigned work by more than 20 percent or a reduction that would be below the level required to qualify for medical insurance benefits.
Any employee who is to be laid off will be so notified in writing 45 calendar days (or more) prior to the lay-off date. The association will simultaneously be sent a copy of the notification if a member or members are involved. Layoff criteria to be considered by the Board are: 1. Maintenance of a sound and balanced service program; 2. Qualifications of the staff as defined in the job descriptions; and 3. Seniority. An employee whose position is being eliminated will be eligible to bump the least senior employee in the same position description/category with the same or fewer hours of employment and same or lesser rate of pay, if qualified. If there are no positions within the job category for which the employee is qualified and has greater seniority, then the employee may bump the least senior employee outside their job category with the same or fewer hours of employment and same or lesser rate of pay so long as the laid off employee is qualified for that position. An employee displaced by bumping may also have the option to bump on the same basis. Job categories are educational/behavioral assistant; program assistant; business services; media/courier/maintenance/custodial; production; and network services/technology. Employees holding positions that are temporary or have a specific, limited term of employment will have no reduction in force rights. The superintendent or designee will make the determination of employee qualifications for "bumping." Qualified means that an individual can do the primary duties and accountabilities of the job as described in the position description. Seniority is determined by the date the employee became a regular employee. Any probationary periods thereafter served due to "bumping" and unpaid leaves of absence are subtracted from the original hire date to determine seniority. A probationary employee shall not be considered to have seniority over a nonprobationary employee. The following position(s) are impacted by this action:
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6.F. Accept Financial Report
Presenter:
Board Chair
Description:
BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for March 2024.
EXAMPLE QUESTIONS ASKED BY BOARD MEMBERS OF A BUSINESS MANAGER DURING A FINANCIAL REVIEW SESSION: 1) Are the books balanced and reconciled? 2) Are all cash and investment accounts reconciled to the general ledger? 3) Does the adopted budget reflect expected expenditures? 4) Have payroll reports been filed and have all payroll liabilities been paid timely? 5) Have all federal and state reimbursement requests as well as required financial reporting forms been filed timely? 6) Are there any suspected cases of fraud that we need to be aware of? 7) Are there any suspected changes to the internal control system? 8) Have there been any significant changes to the internal control system? 9) Is the business office adequately staffed to allow for proper segregation of duties? 10) Have there been any changes to the accounting system or accounting policies that are significant? 11) Has the accounting software and related IT systems been subject to review by an IT professional to ensure seamless backup in the event of a malware, ransomware, or other compromise of computer security? 12) Are there any other financial-related matters we should be aware of? 13) Are there any new pronoucements on the horizon that may require additional staff time or disbursement of funds to properly implement? 14) Are all financial statements that have been provided to the Board accurate and complete to the best of your knowledge? 15) Have you been asked by the Superintendent to do anything that makes you uncomfortable or to present any information you feel is inaccurate?
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6.G. Approve Grants
Presenter:
Superintendent Scurto
Description:
State Summer Learning Grant
Background In response to the educational disruptions caused by the pandemic, the Oregon Legislature authorized funding for summer learning in 2021 and 2022 in the form of budget bills. These funds were aimed to support students’ return to in-person instruction, facilitate connection building, provide resources to address the immediate needs of students, and address unfinished learning. Despite efforts, there was a gap in funding for 2023, which Governor Kotek highlighted as critical unfinished work. Addressing this, the Legislature passed HB 4082 in the 2024 session, marking a pivotal moment for summer learning in Oregon. It's widely recognized that summer learning is an evidence-based strategy for providing students with vital educational opportunities which help to accelerate learning rates and content retention. In addition, summer programs provide opportunities for students to connect with their peers and caring adults and sustain enthusiasm for learning. Research on summer learning consistently demonstrates the positive impact of high-quality programs on academic achievement, student engagement, and overall well-being, which has a profound influence on academic success. HB 4082 serves two pivotal functions in enhancing Oregon's educational landscape. First, with an eye on immediate needs, HB 4082 allocates $30 million for summer learning in 2024. Second, the bill initiates the creation of a work group tasked with exploring strategies for funding summer learning in a permanent and sustainable manner. This initiative underscores the state's commitment to integrating summer learning as a continuous element of student education in Oregon. Understanding that the 2024 State Summer Learning Grants mark a significant shift from the initiatives of 2021 and 2022 is key. This change is guided by legislative mandates aimed at using these funds to secure measurable academic improvements among students. HB 4082 sets forth stricter borders for implementation than the programs of 2021-22, drawing on evidence-based research and practices that have demonstrated success. This guidance document is designed to detail the parameters of the new State Summer Learning Grant program under HB 4082. Purpose This grant is designed to accelerate learning and enhance academic growth. Striving to do more than merely fill learning gaps, these programs seek to transform summer into a time of deep learning through enriching educational experiences that transcend the limitations of a traditional summer school model. The 2024 State Summer Learning Grants are centered on three fundamental goals for summer programs: 1. Provide academic enrichment (aligned with academic content standards adopted under ORS 329.045 and focused on mathematics, science, language arts, or personal financial education and provide credit recovery or transition programming if applicable); 2. Provide youth development (using broad array of well-rounded enrichment opportunities that include hands-on, inquiry-based, and project-based learning and support students’ mental, emotional, and social well-being); and 3. Provide equitable access, outreach, and family engagement (using culturally and linguistically responsive approaches to student academic success and well-being; and engaging families as partners in students’ academic success). State Summer Learning Grant Program Parameters 5 All aspects of these grants are centered around meeting these three key requirements. Applicants must outline their strategies for fulfilling these criteria and subsequently report on their success in achieving them at the program's conclusion. Additionally, partners of grantees are expected to demonstrate their role in supporting the grantees to meet these essential requirements. Native Youth Wellness Expansion Overview The Lane Community Health Council (LCHC) works in partnership with PacificSource Community Solutions Lane County Coordinated Care Organization (CCO) to fund and support initiatives that improve the health and wellness of the Lane County CCO. One of the primary goals of this grant process is to fund innovative projects that address prevention and/or intervention for Youth and Family Behavioral Health, with a target goal to support BIPOC communities in rural areas. The Native Youth Wellness program intends to apply and if award will focus on the following outcomes: Implement, Promote and Increase Wellness and Health Promotion Activities with the belief that "Culture is Prevention." The Native Youth Wellness program was developed in partnership with Native American community members around Lane County. As the Native Youth Wellness Specialist, I meet with a consortium of Native educators around Lane County including: Title VI coordinators from Eugene 4j, Bethel, and Springfield, Longhouse stewards and student support from Lane Community College and the University of Oregon, Springfield Public Library/History Museum, ect. These voices have all contributed to either the design of this project, helped with implementation, or both. This proposal to expand the Native Youth Wellness Program specifically works to dismantle systems of racism and oppression. Indigenous erasure is systematic racism invisibalizing the Native American experience and our history. The Native Youth Wellness Program focuses on awareness of current lifeways, telling accurate histories (promoting and training teachers on the Tribal History/Shared History curriculum), and supporting student wellness through culture and education. This proposal has the potential to positively impact ALL students and educators because Native American history IS United States history and everybody can benefit from learning accurate histories and more about current lifeways and contributions of Indigenous peoples. Program goals are three-fold supporting Native students, supporting Native families and community, and supporting and training Lane County educators. The NYW program will employ a mixed-method approach to measure its success, capturing the rich and multifaceted impact of our work through both qualitative and quantitative data collection and analysis. We gather survey data from community events, in affinity group spaces, and from educational professional development training. Lane County CTE Resiliency Network Grant We will pursue the following strategies with this funding: 1) identify up to seven (7) sites/schools for analysis to determine which are most ready/critical to shore up as regional recovery build sites; 2) equip up to three (3) sites including energy source redundancy; 3) Expand training; and 4) conduct site specific exercises/drills and one regional system wide drill. We learned many lessons from our recovery role during the Holiday Farm Fire and have used these to establish a baseline, countywide infrastructure - Constructing A Bright Future (CBF). CBF addresses the need for skilled employees in construction and building trades and supports learners to successfully navigate career pathways through a myriad of unique project components that leverage community strengths and help solve community crises; thus, serves community every day. Our baseline was born from crisis and these funds will help take this baseline and grow it toward a regional Career Technical Education (CTE) community recovery ecosystem that serves as a county-wide responsive infrastructure for community need/disaster/emergency housing preparedness and recovery. The Resilience Hubs and Networks Grant is intended to support:
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6.H. Authorize Issuance of Full Faith and Credit Obligation
Presenter:
Board Chair
Description:
A RESOLUTION OF LANE EDUCATION SERVICE DISTRICT, LANE COUNTY, OREGON AUTHORIZING THE ISSUANCE AND NEGOTIATED SALE OF A FULL FAITH AND CREDIT OBLIGATION IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $310,000; DESIGNATING AN AUTHORIZED REPRESENTATIVE AND SELECTING A LENDER; AUTHORIZING EXECUTION AND DELIVERY OF A FINANCING AGREEMENT; AND RELATED MATTERS.
WHEREAS, Lane Education Service District, Lane County, Oregon (the "District") is authorized pursuant to the Constitution and laws of the State of Oregon, namely Oregon Revised Statutes Sections 271.390, 287A.300 and 287A.315 (collectively, the "Act") to enter into a financing agreement to finance the cost of real and personal property as more fully described in Exhibit A attached hereto (the "Project") and pay the costs of issuance of such obligations; and WHEREAS, it is advantageous for the District to authorize and enter into a financing agreement with a lender to finance the Project as described below. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF LANE EDUCATION SERVICE DISTRICT, LANE COUNTY, OREGON AS FOLLOWS: Section 1. Authorization. The Board hereby authorizes the execution and delivery of a financing agreement (the "Agreement") to finance through Government Capital Corporation, as Lender, the Project. The aggregate principal amount of the Agreement shall not exceed $310,000 and the final maturity shall not be more than 10 years from the date of the Agreement. The rate of interest on the Agreement shall not exceed 6.50%. Section 2. Payments. The payments for the Agreement shall be payable from the general, non-restricted revenues of the District and other funds which may be available for that purpose, including taxes levied within the restrictions of Sections 11 and 11b, Article XI of the Constitution of the State of Oregon. The obligation of the District to make payments shall be a full faith and credit obligation of the District, and is not subject to appropriation. The Lender shall not have a lien or security interest on the property financed with the proceeds of the Agreement. Section 3. Designation of Authorized Representative. Pursuant to ORS 287A.300(4), the District hereby authorizes the Superintendent or the Chair of the Board (the "Authorized Representative") to act on behalf of the District and determine the remaining terms of the Agreement as specified in Section 4 of this Resolution. Section 4. Delegation of Final Terms of the Agreement and Additional Documents. The Authorized Representative is hereby authorized, on behalf of the District, to: a. establish the dated date, interest payment dates, interest rate (not to exceed the interest rate stated in Section 1 of this Resolution), principal payment dates and maturities, and final principal amount, not to exceed $310,000 in the aggregate; and to establish prepayment provisions for the payments; b. prepare the Agreement which the Authorized Representative determines to be in the best interest of the District, and to execute and deliver the Agreement; and c. enter into any other agreements and to execute any other certificates or documents, and take any actions, which are necessary to finance the Project in accordance with this Resolution. Section 5. Maintenance of Tax-Exempt Status. The District hereby covenants for the benefit of the Lender to use proceeds of the Agreement and to otherwise comply with all provisions of the Internal Revenue Code of 1986, as amended (the "Code") which are required for the interest component of the payments payable under the Agreement to be excluded from gross income for federal income tax purposes, as provided in the Agreement. The District makes the following specific covenants with respect to the Code: a. The District will not take any action or omit any action if it would cause the Agreement to become an arbitrage bond under Section 148 of the Code. b. The District shall operate the facilities and equipment financed with the Agreement so that the Agreement does not become a private activity bond within the meaning of Section 141 of the Code. c. The District shall comply with appropriate reporting requirements. d. The District shall pay, when due, all rebates and penalties with respect to the Agreement which are required by Section 148(f) of the Code. Section 6. Bank Designation. The District designates the Agreement for purposes of paragraph (3) of Section 265(b) of the Code as a "qualified tax-exempt obligation" since the Agreement does not constitute a private activity bond as defined in Section 141 of the Code, and not more than $10,000,000 aggregate principal amount of obligations, the interest on which is excludable under Section 103(a) of the Code from gross income for federal income tax purposes (excluding, however, private activity bonds other than qualified 501(c)(3) bonds) including the Agreement, have been or shall be issued by the District, including all subordinate entities of the District, if any, during the calendar year 2022. Section 7. Resolution to Constitute Contract. In consideration of the purchase and acceptance of the Agreement, the provisions of this Resolution shall be part of the contract of the District with the Lender and shall be deemed to be and shall constitute a contract between the District and the Lender. The covenants, pledges, representations and warranties contained in this Resolution and in the closing documents executed in connection with the Agreement, including without limitation the District’s covenants and pledges contained in Section 2 hereof, and the other covenants and agreements herein set forth to be performed by or on behalf of the District, shall be contracts for the equal benefit, protection and security of the Lender. ADOPTED by the Board of Directors of Lane Education Service District, Lane County, Oregon this 7th day of May, 2024.
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6.I. Accept Summary of Superintendent Tony Scurto Evaluation
Presenter:
Board Chair, Board Vice-Chair
Description:
The Superintendent Evaluation Committee, consisting of the Board Chair and Vice-Chair, will present the Superintendent Evaluation Summary for the Board's acceptance.
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6.J. Asian American Pacific Islander Month May 2024
Description:
Background:
Asian American Pacific Islander (AAPI) Heritage Month takes place every May in the United States. AAPI Heritage Month, formerly Asian Pacific American Heritage Month until 2009, originated in 1992 when then New York Congressman Frank Hortin introduced the bill that called for the month of May to receive that designation, which came from the idea of former Capitol Hill staffer Jeanie Jew in the mid 1970s – more than 15 years earlier. Jeanie Jew witnessed the U.S. Bicentennial celebrations of 1976 and was concerned about the lack of recognition given to Asian Americans and Pacific Islanders. At the time, celebrations of Black History Month and Hispanic Heritage were already in place. While Black History Month was decreed by President Gerald Ford in 1976 to become a national observance, Hispanic Heritage Week was designated as a national celebration by President Lyndon B. Johnson in 1968. The month of May was selected for two reasons: First, to commemorate the arrival of the first known Japanese immigrant to the U.S. on May 7, 1843; secondly, to honor the completion of the transcontinental railroad on May 10, 1869, which upwards of 20,000 Chinese workers helped to construct. The month pays tribute to the generations of Asian and Pacific Islanders who have enriched the United State’s history and are instrumental in its future success. Asian Pacific American Heritage Month in Lane Education Service District WHEREAS: Asian and Pacific Americans have helped advance our community’s prosperity through their contributions to all fields of education, business, the arts, economic development, science, and technology; and WHEREAS: Asian and Pacific American history is marked by a struggle for freedom, equality, and justice, prevailing over the adversity of exclusion, persecution, incarceration, and disparities; and WHEREAS: The vibrant history and diverse cultures of Oregon’s Asian and Pacific Americans are here to be honored as a central part of our state’s story and shared across all Oregon communities; and WHEREAS: The month of May is nationally recognized as a time to celebrate contributions of Asian and Pacific Americans to our society and collective history. THEREFORE: The Lane Education Service District Board hereby proclaims May 2024 to be ASIAN PACIFIC AMERICAN HERITAGE MONTH in Lane Education Service District. Adopted this 7th day of May, 2024. |
6.K. Teacher Appreciation Week Proclamation
Presenter:
Board Chair
Description:
National Teacher Day is May 7, 2024, and National Teacher Appreciation Week is May 6-10, 2024. This year, we're joining together to listen to and stand with teachers and uniting to take action and demand our leaders provide the resources and respect educators deserve.
DIRECTOR MOVED: WHEREAS, teachers mold future citizens through guidance and education; and WHEREAS, teachers encounter students of widely differing backgrounds; and WHEREAS, our country’s future depends upon providing quality education to all students; and WHEREAS, teachers spend countless hours preparing lessons, evaluating progress, counseling and coaching students and performing community service; and WHEREAS, our community recognizes and supports its teachers in educating the children of this community. NOW, THEREFORE, BE IT RESOLVED that the Lane Education Service District Board of Directors proclaims May 6-10, 2024 to be TEACHER APPRECIATION WEEK; and BE IT FURTHER RESOLVED that the Lane Education Service District Board of Directors strongly encourages all members of our community to join with it in personally expressing appreciation to our teachers for their dedication and devotion to their work. |
7. Discussion/Reports
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7.A. Legislative Update
Presenter:
Superintendent Tony Scurto
Description:
Superintendent Scurto will provide an update in legislative activities if there are any updates.
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7.B. Superintendent Report
Presenter:
Superintendent Tony Scurto
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7.C. Election Season
Presenter:
Board Chair
Description:
The Board will discuss policy and guidance related to campaigns, political positions and endorsements.
Lane ESD's Board Policy KBE-Political Campaigns states: Lane ESD may not use funds, facilities or equipment to influence a political campaign, nor to advocate "yes" or "no" votes on elections or political campaigns. The Board may vote to take positions on political issues and members may advocate for those positions in their capacity as Board members, provided that they do not use ESD funds, facilities or equipment in that advocacy.
In addition, Vice-Chair Harris shares the following with the Board: Oregon law prohibits the use of public funds, equipment, and supplies to advocate for or against a candidate or ballot measure. It also restricts what public employees, which include University of Oregon employees, may do in support of or opposition to a candidate or ballot measure.
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7.D. OAESD Spring Conference
Presenter:
Board Chair, Superintendent
Description:
Board members who RSVP'd are registered to attend the OAESD Spring Conference along with the Superintendent and the Assistant Superintendent, Cassadie Ross, Ana Quintero-Arias, as well as Annie Galaxy, Gabriel Gellon, Lee Kounovsky and Shareen Vogel (presenting).
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7.E. Youth Voice Summit
Presenter:
Board Chair
Description:
When: Thursday May 23rd, 2024 from 9am-3:00pm Where: Lane Event Center Wheeler Pavillion What: A summit featuring student-led workshops on authentic student voice, affinity spaces, and school culture/climate. This event also includes facilitated breakout sessions for administrators/building leaders, educators, and students. Please see the attached flyer for details. Why: This event creates the opportunity for you to come together in learning, reflection, and action planning in building teams (including high school students and educators) to reflect on what is working towards reaching your IG goals, as well as to get connected with peers, ESD staff, and community partners who can help you continue this engagement throughout next school year. Who: Space is limited for this event, with each school district’s high school holding a set number of tables (determined by size). The registration link below offers a guide to help think about your compositions and the number of tables your high school is assigned. Per table you should bring:
RSVP for your district/high school here. Please feel free to reach out to Maddy Ahearn or Shareen Springer, Lane ESD Student Voice Specialist, if you have any questions! |
7.F. 2024-25 Board of Directors Meeting Calendar
Presenter:
Superintendent Scurto
Description:
Superintendent Scurto and the Board of Directors will discuss the 2024-25 Board of Directors meeting schedule. This will be an initial discussion, with adoption of the meeting calendar on the June 2024 meeting agenda.
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7.G. Policy Updates: First Read
Presenter:
Board Chair
Description:
The Board shall exercise its rule-making power by adopting policies consistent with the Oregon Revised Statutes, Oregon Administrative Rules or opinions of a court of competent authority, for its own governance and for the organization and operation of Lane ESD. The Board accepts the definition of policy set forth by the National School Boards Association:
School Board policies are statements which set forth the purposes and prescribe in general terms the organization and program of a school system. They create a framework within which the superintendent and his/her staff can discharge their assigned duties with positive direction. They tell what is wanted.
Such policies may be adopted, amended or repealed at any Board meeting provided that the proposed adoption, amendment or repeal shall have been proposed at a previous Board meeting and, once proposed, shall have remained on the agenda of each succeeding meeting until approved or rejected and except that the Board may adopt, amend or repeal policies at any meeting of the Board in the event of an actual emergency, as determined at the sole discretion of the Board. Additionally, when in the best interests of the district immediate adoption of a proposed policy is necessary, the Board may adopt such policy at the first meeting in which it is presented. Policies shall be adopted, amended or repealed by the affirmative vote of four or more Board members. Policies and amendments adopted by the Board will be attached to, and made a part of, the minutes of the meeting at which they are adopted and also will be included in the ESD’s policy manual. The Board shall communicate its position on matters of public policy and shall interact with the community, other governmental bodies and agencies and the media through the spokesperson designated by the Board. Board representatives to the Policy Committee will provide an overview of the Policy Committee process in reviewing and recommending policy and administrative rule updates. |
7.G.1. DJCA
Presenter:
Board Chair
Description:
OSBA recommends deleting the current versions of DJC - Bidding Requirements, DJC-AR - Exemptions from Competitive Bidding and Special Procurements, DJCA - Personal Service Contracts and DJCA-AR - Personal Service Contracts, and replacing them with the new proposed versions of DJC and DJC-AR. The proposed DJC outlines the procurement requirements for Small Procurement, Intermediate Procurement, Regular Procurement, Emergency Procurement, Sole Source Procurement and Personal Services Contracts. Additionally, the proposed policy DJC - Bidding Requirements, reflects the new amounts for the procurement levels passed in House Bill 1047 (2023) and went into effect January 1, 2024. The policy also defines "public improvements" for purposes of the procurement levels, defines "community benefit contract" and the "Construction Manager/General Contractor procurement."
The proposed administrative regulation, DJC-AR - Exemptions from Competitive Bidding and Special Procurements, has been updated and continues to provide guidance for procurements which are exempt from competitive bidding or are special procurements. Collective Bargaining Impact: None Local ESD Responsibility: Revise and readopt highly recommended policy DJC - Bidding Requirements and consider whether to also add optional DJC-AR - Exemptions from Competitive Bidding and Special Procurements. |
7.G.2. GBEBA: Staff - HIV, AIDS, and HBV for DELETION
Presenter:
Board Chair
Description:
The State Board of Education adopted revisions to Oregon Administrative Rule (OAR) 581-022-2220 on health services. The changes result in a requirement to develop "a written prevention-oriented health services plan for all students" (OAR 581-022-2220(1)). The plan requirements include a variety of topics, including but not limited to, plan for health care space, communicable disease prevention, communication strategies, health screenings, and hearing, vision and dental screenings.
As a result of these changes there is a list of policies and administrative regulations (AR’s) which have been revised. Recommendations may include to delete or rescind policy or AR, recoding, and reassigning some policy content to a new section or policy of the policy manual. The entire rule can be accessed here: OAR 581-022-2220. Reach out to the Oregon Department of Education with additional questions regarding plan requirements and/or implementation. ODE resources and School Health Services include tools to support some requirements. Collective Bargaining Impact: Review any terms and conditions of an applicable agreement. Local ESD Responsibility: Review the recommendations regarding board policy changes and make decisions regarding same. Any policy revisions or recommendation to rescind a policy should be submitted to the board for action. An AR may be submitted to the board for review for either removing or keeping and revising as recommended. Policy(ies) and ARs Impacted by these Revisions EBBA - First Aid**, Delete EBBA - Student Health Services**, Highly Recommended, New EBBA-AR - First Aid - Infection Control, Delete EBBAA - Infection Control and Bloodborne Pathogens, Optional EBBB - Injury or Illness Reports, Highly Recommended GBEB - Communicable Diseases in Schools, Highly Recommended GBEB-AR - Communicable Diseases in Schools, Highly Recommended GBEBA - Staff - HIV, AIDS, and HBV, Delete JHC - Student Health Services and Requirements**, Delete (in lieu of new EBBA) JHCC - Communicable Diseases - Students, Delete JHCC-AR - Communicable Diseases - Students, Delete JHCCA - Students - HIV, HBV and AIDS**, Delete |
7.G.3. GBN/JBA: Sexual Harassment
Presenter:
Board Chair
Description:
House Bill 2280 (2023 Legislature) modified the definition of sexual harassment affecting schools. The revised definition changes the meaning of assault within the sexual harassment context and adds a section describing the meaning of "without consent," which is also a new
definition added to the law. Rule revisions have been adopted by the State Board and are also reflected in the recommended changes. When considering these recommended revisions, please review the designated names and positions listed for receiving such reports and amend as needed. Collective Bargaining Impact: None Local ESD Responsibility: Review recommended changes and board-adopt revisions to policy GBN/JBA (JBA/GBN) - Sexual Harassment. Policy(ies) and ARs Impacted by these Revisions: GBN/JBA - Sexual Harassment, Required JBA/GBN - Sexual Harassment, Required |
7.G.4. GBNAB/JHFE: Suspected Abuse of a Child Reporting Requirements
Presenter:
Board Chair
Description:
The Oregon Department of Human Services (DHS) reports the purpose of Senate Bill 231 (2023) was to align state law with the agency’s current process for receiving child abuse reporting, through a centralized child abuse reporting system established by DHS. These changes do not change how reports are made and must still be submitted to DHS as directed or to a law enforcement agency.
Collective Bargaining Impact: None Local ESD Responsibility: The ESD should recommend board adoption of revised policy and reissue an updated administrative regulation to the board for review. Policy(ies) and ARs Impacted by these Revisions: BBF - Board Member Standards of Conduct (Version 1 or 2), Highly Recommended BBFC - Reporting of Suspected Abuse of a Child, Optional GBNAB/JHFE - Suspected Abuse of a Child Reporting Requirements**, Required GBNAB/JHFE-AR(1) - Reporting of Suspected Abuse of a Child, Required GBNAB/JHFE-AR(2) - Abuse of a Child Investigations Conducted on ESD Premises, Highly Recommended (no updates) JHFE/GBNAB - Suspected Abuse of a Child Reporting Requirements**, Required JHFE/GBNAB-AR(1) - Reporting of Suspected Abuse of a Child, Required JHFE/GBNAB-AR(2) - Abuse of a Child Investigations Conducted on ESD Premises, Highly Recommended (no updates) |
7.G.5. GCDA/GDDA: Criminal Records Checks and Fingerprinting
Presenter:
Board Chair
Description:
Newly revised rules regarding fingerprint collection offer the addition of a statewide vendor identified by DAS as an authorized fingerprint collector and removed the option for volunteers to appeal to ODE on a fitness determination issued by ODE. The other resulting changes come from a decision to have a stand-alone board policy.
Collective Bargaining Impact: None Local ESD Responsibility: Review the recommended changes and issue them to the board for readoption. To clean up duplicate language, a new version of model policy GCDA/GDDA - Criminal Records Checks and Fingerprinting * has been developed and eliminates the need for an administrative regulation. Consider a complete delete/rescind of the old policy version and adopt the revised version to implement new policy language for GCDA/GDDA; make changes to reflect current practices as needed. Policy(ies) and ARs Impacted by these Revisions: GCDA/GDDA - Criminal Records Checks and Fingerprinting *, Delete GCDA/GDDA - Criminal Records Checks and Fingerprinting *, Required, New GCDA/GDDA-AR - Criminal Records Checks and Fingerprinting, Delete |
7.G.6. IGBAF: Special Education - Individualized Education Program
Presenter:
Board Chair
Description:
IGBAF-AR - Special Education: Individualized Education Program (IEP)** is updated to include information regarding abbreviated school days. The legal references to IGBAF - Special Education - Individualized Education Program (IEP)** were updated to add references to the new laws.
Collective Bargaining Impact: None ESD Responsibility: Revise required administrative regulation IGBAF-AR - Special Education: Individualized Education Program (IEP)**. Update the legal references to IGBAF - Special Education - Individualized Education Program (IEP)**. Policy(ies) and ARs Impacted by these Revisions: IGBAF - Special Education - Individualized Education Program (IEP)**, Required IGBAF-AR - Special Education: Individualized Education Program (IEP)**, Required |
7.G.7. JBA/GBN: Sexual Harassment
Presenter:
Board Chair
Description:
House Bill 2280 (2023 Legislature) modified the definition of sexual harassment affecting schools. The revised definition changes the meaning of assault within the sexual harassment context and adds a section describing the meaning of "without consent," which is also a new definition added to the law. Rule revisions have been adopted by the State Board and are also reflected in the recommended changes. When considering these recommended revisions, please review the designated names and positions listed for receiving such reports and amend as needed.
Collective Bargaining Impact: None Local ESD Responsibility: Review recommended changes and board-adopt revisions to policy GBN/JBA (JBA/GBN) - Sexual Harassment. Policy(ies) and ARs Impacted by these Revisions: GBN/JBA - Sexual Harassment, Required JBA/GBN - Sexual Harassment, Required |
7.G.8. JHCC: Communicable Diseases - DELETE
Presenter:
Board Chair
Description:
The State Board of Education adopted revisions to Oregon Administrative Rule (OAR) 581-022-2220 on health services. The changes result in a requirement to develop "a written prevention-oriented health services plan for all students" (OAR 581-022-2220(1)). The plan requirements include a variety of topics, including but not limited to, plan for health care space, communicable disease prevention, communication strategies, health screenings, and hearing, vision and dental screenings.
As a result of these changes there is a list of policies and administrative regulations (AR’s) which have been revised. Recommendations may include to delete or rescind policy or AR, recoding, and reassigning some policy content to a new section or policy of the policy manual. The entire rule can be accessed here: OAR 581-022-2220. Reach out to the Oregon Department of Education with additional questions regarding plan requirements and/or implementation. ODE resources and School Health Services include tools to support some requirements. Collective Bargaining Impact: Review any terms and conditions of an applicable agreement. Local ESD Responsibility: Review the recommendations regarding board policy changes and make decisions regarding same. Any policy revisions or recommendation to rescind a policy should be submitted to the board for action. An AR may be submitted to the board for review for either removing or keeping and revising as recommended. Policy(ies) and ARs Impacted by these Revisions EBBA - First Aid**, Delete EBBA - Student Health Services**, Highly Recommended, New EBBA-AR - First Aid - Infection Control, Delete EBBAA - Infection Control and Bloodborne Pathogens, Optional EBBB - Injury or Illness Reports, Highly Recommended GBEB - Communicable Diseases in Schools, Highly Recommended GBEB-AR - Communicable Diseases in Schools, Highly Recommended GBEBA - Staff - HIV, AIDS, and HBV, Delete JHC - Student Health Services and Requirements**, Delete (in lieu of new EBBA) JHCC - Communicable Diseases - Students, Delete JHCC-AR - Communicable Diseases - Students, Delete JHCCA - Students - HIV, HBV and AIDS**, Delete |
7.G.9. JHCCA: Students - HIV, HBV and AIDS - DELETE
Presenter:
Board Chair
Description:
The State Board of Education adopted revisions to Oregon Administrative Rule (OAR) 581-022-2220 on health services. The changes result in a requirement to develop "a written prevention-oriented health services plan for all students" (OAR 581-022-2220(1)). The plan requirements include a variety of topics, including but not limited to, plan for health care space, communicable disease prevention, communication strategies, health screenings, and hearing, vision and dental screenings.
As a result of these changes there is a list of policies and administrative regulations (AR’s) which have been revised. Recommendations may include to delete or rescind policy or AR, recoding, and reassigning some policy content to a new section or policy of the policy manual. The entire rule can be accessed here: OAR 581-022-2220. Reach out to the Oregon Department of Education with additional questions regarding plan requirements and/or implementation. ODE resources and School Health Services include tools to support some requirements. Collective Bargaining Impact: Review any terms and conditions of an applicable agreement. Local ESD Responsibility: Review the recommendations regarding board policy changes and make decisions regarding same. Any policy revisions or recommendation to rescind a policy should be submitted to the board for action. An AR may be submitted to the board for review for either removing or keeping and revising as recommended. Policy(ies) and ARs Impacted by these Revisions EBBA - First Aid**, Delete EBBA - Student Health Services**, Highly Recommended, New EBBA-AR - First Aid - Infection Control, Delete EBBAA - Infection Control and Bloodborne Pathogens, Optional EBBB - Injury or Illness Reports, Highly Recommended GBEB - Communicable Diseases in Schools, Highly Recommended GBEB-AR - Communicable Diseases in Schools, Highly Recommended GBEBA - Staff - HIV, AIDS, and HBV, Delete JHC - Student Health Services and Requirements**, Delete (in lieu of new EBBA) JHCC - Communicable Diseases - Students, Delete JHCC-AR - Communicable Diseases - Students, Delete JHCCA - Students - HIV, HBV and AIDS**, Delete |
7.G.10. JHFE/GBNAB: Suspected Abuse of a Child Reporting Requirements
Presenter:
Board Chair
Description:
The Oregon Department of Human Services (DHS) reports the purpose of Senate Bill 231 (2023) was to align state law with the agency’s current process for receiving child abuse reporting, through a centralized child abuse reporting system established by DHS. These changes do not change how reports are made and must still be submitted to DHS as directed or to a law enforcement agency.
Collective Bargaining Impact: None Local ESD Responsibility: The ESD should recommend board adoption of revised policy and reissue an updated administrative regulation to the board for review. Policy(ies) and ARs Impacted by these Revisions: BBF - Board Member Standards of Conduct (Version 1 or 2), Highly Recommended BBFC - Reporting of Suspected Abuse of a Child, Optional GBNAB/JHFE - Suspected Abuse of a Child Reporting Requirements**, Required GBNAB/JHFE-AR(1) - Reporting of Suspected Abuse of a Child, Required GBNAB/JHFE-AR(2) - Abuse of a Child Investigations Conducted on ESD Premises, Highly Recommended (no updates) JHFE/GBNAB - Suspected Abuse of a Child Reporting Requirements**, Required JHFE/GBNAB-AR(1) - Reporting of Suspected Abuse of a Child, Required JHFE/GBNAB-AR(2) - Abuse of a Child Investigations Conducted on ESD Premises, Highly Recommended (no updates) |
7.H. Administrative Rule Updates
Presenter:
Board Chair
Description:
Administrative rules are detailed directions governing the operation of Lane ESD.
The superintendent is authorized to formulate such administrative rules appropriate for the implementation of policies adopted by the Board and necessary for the consistent operation of the ESD. Such administrative rules shall be binding on the employees of Lane ESD and the students in the classrooms of the ESD until modified or repealed. All new or amended administrative rules will become effective on the day after approved by the superintendent unless an alternative effective date is specified. When approved by the superintendent, administrative rules shall be distributed to staff and other individuals, as appropriate. The superintendent will make administrative rules available to the Board. The Board may review any administrative rule and may direct its revision if, in the Board’s judgment, such rule is not consistent with adopted policies. |
7.H.1. EBBA-AR: First Aid/Infection Control - DELETE
Presenter:
Board Chair
Description:
The State Board of Education adopted revisions to Oregon Administrative Rule (OAR) 581-022-2220 on health services. The changes result in a requirement to develop "a written prevention-oriented health services plan for all students" (OAR 581-022-2220(1)). The plan requirements include a variety of topics, including but not limited to, plan for health care space, communicable disease prevention, communication strategies, health screenings, and hearing, vision and dental screenings.
As a result of these changes there is a list of policies and administrative regulations (AR’s) which have been revised. Recommendations may include to delete or rescind policy or AR, recoding, and reassigning some policy content to a new section or policy of the policy manual. The entire rule can be accessed here: OAR 581-022-2220. Reach out to the Oregon Department of Education with additional questions regarding plan requirements and/or implementation. ODE resources and School Health Services include tools to support some requirements. Collective Bargaining Impact: Review any terms and conditions of an applicable agreement. Local ESD Responsibility: Review the recommendations regarding board policy changes and make decisions regarding same. Any policy revisions or recommendation to rescind a policy should be submitted to the board for action. An AR may be submitted to the board for review for either removing or keeping and revising as recommended. Policy(ies) and ARs Impacted by these Revisions EBBA - First Aid**, Delete EBBA - Student Health Services**, Highly Recommended, New EBBA-AR - First Aid - Infection Control, Delete EBBAA - Infection Control and Bloodborne Pathogens, Optional EBBB - Injury or Illness Reports, Highly Recommended GBEB - Communicable Diseases in Schools, Highly Recommended GBEB-AR - Communicable Diseases in Schools, Highly Recommended GBEBA - Staff - HIV, AIDS, and HBV, Delete JHC - Student Health Services and Requirements**, Delete (in lieu of new EBBA) JHCC - Communicable Diseases - Students, Delete JHCC-AR - Communicable Diseases - Students, Delete JHCCA - Students - HIV, HBV and AIDS**, Delete |
7.H.2. GBNAB/JHFE-AR(1): Reporting of Suspected Abuse of a Child
Presenter:
Board Chair
Description:
The Oregon Department of Human Services (DHS) reports the purpose of Senate Bill 231 (2023) was to align state law with the agency’s current process for receiving child abuse reporting, through a centralized child abuse reporting system established by DHS. These changes do not change how reports are made and must still be submitted to DHS as directed or to a law enforcement agency.
Collective Bargaining Impact: None Local ESD Responsibility: The ESD should recommend board adoption of revised policy and reissue an updated administrative regulation to the board for review. Policy(ies) and ARs Impacted by these Revisions: BF - Board Member Standards of Conduct (Version 1 or 2), Highly Recommended BBFC - Reporting of Suspected Abuse of a Child, Optional GBNAB/JHFE - Suspected Abuse of a Child Reporting Requirements**, Required GBNAB/JHFE-AR(1) - Reporting of Suspected Abuse of a Child, Required GBNAB/JHFE-AR(2) - Abuse of a Child Investigations Conducted on ESD Premises, Highly Recommended (no updates) JHFE/GBNAB - Suspected Abuse of a Child Reporting Requirements**, Required JHFE/GBNAB-AR(1) - Reporting of Suspected Abuse of a Child, Required JHFE/GBNAB-AR(2) - Abuse of a Child Investigations Conducted on ESD Premises, Highly Recommended (no updates) |
7.H.3. GCDA/GDDA-AR: Criminal Records Checks and Fingerprinting - DELETE
Presenter:
Board Chair
Description:
Newly revised rules regarding fingerprint collection offer the addition of a statewide vendor identified by DAS as an authorized fingerprint collector and removed the option for volunteers to appeal to ODE on a fitness determination issued by ODE. The other resulting changes come from a decision to have a stand-alone board policy.
Collective Bargaining Impact: None Local ESD Responsibility: Review the recommended changes and issue them to the board for readoption. To clean up duplicate language, a new version of model policy GCDA/GDDA - Criminal Records Checks and Fingerprinting * has been developed and eliminates the need for an administrative regulation. Consider a complete delete/rescind of the old policy version and adopt the revised version to implement new policy language for GCDA/GDDA; make changes to reflect current practices as needed. Policy(ies) and ARs Impacted by these Revisions: GCDA/GDDA - Criminal Records Checks and Fingerprinting *, Delete GCDA/GDDA - Criminal Records Checks and Fingerprinting *, Required, New GCDA/GDDA-AR - Criminal Records Checks and Fingerprinting, Delete |
7.H.4. IGBAF-AR: Special Education - Individualized Education Program
Presenter:
Board Chair
Description:
IGBAF-AR - Special Education: Individualized Education Program (IEP)** is updated to include information regarding abbreviated school days. The legal references to IGBAF - Special Education - Individualized Education Program (IEP)** were updated to add references to the new laws.
Collective Bargaining Impact: None ESD Responsibility: Revise required administrative regulation IGBAF-AR - Special Education: Individualized Education Program (IEP)**. Update the legal references to IGBAF - Special Education - Individualized Education Program (IEP)**. Policy(ies) and ARs Impacted by these Revisions: IGBAF - Special Education - Individualized Education Program (IEP)**, Required IGBAF-AR - Special Education: Individualized Education Program (IEP)**, Required |
7.H.5. JHCC-AR: Communicable Diseases - Students - DELETE
Presenter:
Board Chair
Description:
The State Board of Education adopted revisions to Oregon Administrative Rule (OAR) 581-022-2220 on health services. The changes result in a requirement to develop "a written prevention-oriented health services plan for all students" (OAR 581-022-2220(1)). The plan requirements include a variety of topics, including but not limited to, plan for health care space, communicable disease prevention, communication strategies, health screenings, and hearing, vision and dental screenings.
As a result of these changes there is a list of policies and administrative regulations (AR’s) which have been revised. Recommendations may include to delete or rescind policy or AR, recoding, and reassigning some policy content to a new section or policy of the policy manual. The entire rule can be accessed here: OAR 581-022-2220. Reach out to the Oregon Department of Education with additional questions regarding plan requirements and/or implementation. ODE resources and School Health Services include tools to support some requirements. Collective Bargaining Impact: Review any terms and conditions of an applicable agreement. Local ESD Responsibility: Review the recommendations regarding board policy changes and make decisions regarding same. Any policy revisions or recommendation to rescind a policy should be submitted to the board for action. An AR may be submitted to the board for review for either removing or keeping and revising as recommended. Policy(ies) and ARs Impacted by these Revisions EBBA - First Aid**, Delete EBBA - Student Health Services**, Highly Recommended, New EBBA-AR - First Aid - Infection Control, Delete EBBAA - Infection Control and Bloodborne Pathogens, Optional EBBB - Injury or Illness Reports, Highly Recommended GBEB - Communicable Diseases in Schools, Highly Recommended GBEB-AR - Communicable Diseases in Schools, Highly Recommended GBEBA - Staff - HIV, AIDS, and HBV, Delete JHC - Student Health Services and Requirements**, Delete (in lieu of new EBBA) JHCC - Communicable Diseases - Students, Delete JHCC-AR - Communicable Diseases - Students, Delete JHCCA - Students - HIV, HBV and AIDS**, Delete |
7.H.6. JHFE/GBNAB-AR(1): Reporting of Suspected Abuse of a Child
Presenter:
Board Chair
Description:
The Oregon Department of Human Services (DHS) reports the purpose of Senate Bill 231 (2023) was to align state law with the agency’s current process for receiving child abuse reporting, through a centralized child abuse reporting system established by DHS. These changes do not change how reports are made and must still be submitted to DHS as directed or to a law enforcement agency.
The form found in GBNAB/JHFE-AR(2) (JHFE/GBNAB-AR(2)) - Abuse of a Child Investigations Conducted on ESD Premises, is included for convenience and reference; no updates were made. Collective Bargaining Impact: None Local ESD Responsibility: The ESD should recommend board adoption of revised policy and reissue an updated administrative regulation to the board for review. Policy(ies) and ARs Impacted by these Revisions: BBF - Board Member Standards of Conduct (Version 1 or 2), Highly Recommended BBFC - Reporting of Suspected Abuse of a Child, Optional GBNAB/JHFE - Suspected Abuse of a Child Reporting Requirements**, Required GBNAB/JHFE-AR(1) - Reporting of Suspected Abuse of a Child, Required GBNAB/JHFE-AR(2) - Abuse of a Child Investigations Conducted on ESD Premises, Highly Recommended (no updates) JHFE/GBNAB - Suspected Abuse of a Child Reporting Requirements**, Required JHFE/GBNAB-AR(1) - Reporting of Suspected Abuse of a Child, Required JHFE/GBNAB-AR(2) - Abuse of a Child Investigations Conducted on ESD Premises, Highly Recommended (no updates) |
8. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
The directors of Human Resources and Title Programs, Special Education, Business Services, Technology and School Improvement have submitted written reports to the Board on matters of interest concerning his/her area of responsibility.
Attachments:
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9. Board Member Reports and Comments/Agenda Planning
Presenter:
Lane ESD Board, Liaisons, Advisors
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9.A. Agenda Planning
Presenter:
Board Chair
Description:
The Board will discuss potential agenda items for future meetings.
Board members are invited to send agenda items to be considered for the next board meeting. Please call or email to the Board Chair or Superintendent. |
9.B. Board Member Reports
Presenter:
Board, Advisors, Liaisons
Description:
Board members are asked to submit their reports in writing to be attached to Boardbook. Reports can be sent to the Executive Assistant in advance of the meeting.
As Board Members prepare their reports, please consider the following questions:
2. What is the connection to the LESD services and programs to the component districts or community? 3. What significance or meaning does the activity have to the broader community? 4. What are the next steps or follow-up activities planned? Sherry Duerst-Higgins Linda Hamilton Leslie Harris
Nora Kent
Vanessa Truett
Sydney Kissinger Rose Wilde
Erin Zygaitis, Community Advisor Mike Anderson, Liaison, Creswell School District Emilio Hernandez, Liaison, Springfield Public Schools |
10. Announcements/Correspondence
Presenter:
Board Chair
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10.A. Acknowledgements and Recognition
Presenter:
Superintendent Tony Scurto
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10.B. Kudos
Presenter:
Administrators
Description:
Thank you to those who took the time to acknowledge co-workers/staff with kudos. Employees and Board members can submit a "kudo" any time during the month. To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html
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10.C. Announcements
Presenter:
Board Chair
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10.C.1. Lane ESD Board Member Activities and Opportunities
Description:
May 4-16, 2024: Lane County High School Student Art Show (flyer attached)
May 7, 2024: Oregon Rural School Board Members Caucus Executive Committee Meeting - May 2024 May 8, 2024: National School Nurse Day May 14, 2024: OSBA Executive Committee Meeting May 18, 2024: Oregon School Board Members of Color Caucus Membership Meeting - May 2024 May 21, 2024: Oregon Rural School Board Members Caucus Leadership Assembly Meeting - May 2024 May 23, 2024: Inaugural IG Student Voice Summit (RSVP by May 10) May 29, 2024: OSBA Governance Committee Meeting June 4, 2024: Oregon Rural School Board Members Caucus Executive Committee MeetingOregon Rural School Board Members Caucus Executive Committee Meeting June 5, 2024: Oregon LGBTQIA2S+ School Board Members Advisory Committee June 7, 2024: Westmoreland June Jam is Friday June 7th from 12:45 - 2:15. Bring your swimsuits ... there will be a water slide! June 8, 2024: Oregon School Board Members of Color Caucus Leadership Council Meeting June 11, 2024: OSBA Executive Committee Meeting June 15, 2024: OSBA Board of Directors Meeting June 26, 2024: OSBA Governance Committee Meeting July 9, 2024: OSBA Executive Committee Meeting August 10, 2024: Oregon School Board Members of Color Caucus Membership Meeting August 13, 2024: OSBA Executive Committee Meeting
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10.C.2. Component District Board Meeting Dates
Description:
Bethel: The school board usually meets in regular public sessions at 6:30 p.m. on some Mondays of the month during the regular school year. at the Bethel District Office located at 4640 Barger Drive in Eugene. This schedule sometimes varies, and special meetings and work sessions are scheduled as necessary. The Bethel School District Board of Directors will conduct meetings in-person and virtually, unless otherwise noted.
Blachly: The District Board meets on the third Wednesday of each month at 6:00 pm in the school library. Creswell: Regular Board of Director meetings are typically held the second Wednesday of each month at 7:00 PM. Special meetings and work sessions are scheduled as necessary. Crow-Applegate-Lorane: The Board of Directors for Crow-Applegate-Lorane School District #66 holds a regular meeting at 7:00 pm on the third Thursday of each month. The meetings are held at Applegate Elementary School and at the Lorane Grange. For current information, contact the CAL district office at 541-935-2100. Executive sessions usually begin at 6:30 pm and are closed to the public. Eugene: The school board usually meets in regular public sessions on the first and third Wednesdays of each month at 7 p.m. at the Education Center, 200 North Monroe, Eugene. This schedule sometimes varies, and special meetings and work sessions are scheduled as necessary. Fern Ridge: The Fern Ridge School District Board of Directors meets on the 3rd Monday of each month unless posted otherwise. Junction City: Monthly Meetings are held 4th Monday of the month except in December and July. Lowell: Regular Board Meetings are scheduled for the 4th Monday of the month, with the meeting beginning at 4:00 pm. When there is a holiday on the 4th Monday, normally, the meeting will be held on an alternate Monday. Study sessions are tentatively scheduled to provide the opportunity for the Board to meet to study an individual aspect of the District. Mapleton: The Mapleton School Board meets on the third Wednesday of each month. There is no meeting during the month of July. The School Board meeting is held in the high school at 6:00pm, unless otherwise noted. Marcola: Regular board meetings are scheduled for the 2nd Monday of each month at 6 PM. McKenzie: Oakridge: Board Meeting calendar is posted on the Oakridge School District website. Pleasant Hill: Board meeting calendar is posted on the Pleasant Hill School District website. Siuslaw: The board of directors meet the second Wednesday of each month with the exception of a regular meeting scheduled for August 17, 2022. The board normally meets in the district board room located at 2111 Oak Street in Florence, Oregon. The meetings are scheduled to begin at 6:00 p.m. with work session and the regular meeting will begin at approximately 6:30p.m. Please see the school calendar on the district website to confirm dates and times or call the district office at 541-997-2651. South Lane: The South Lane School Board usually meets in regular public sessions on the first Monday and third Monday of each month at 5:30 p.m. for a work session. This schedule sometimes varies, and additional meetings and work sessions are scheduled as necessary. Meetings normally are held at the South Lane School District Office, 455 Adams Ave in Cottage Grove. Springfield: The Board of Directors meet twice during most months during the school year. Regular business meetings begin at 7 p.m. on the second Mondays of the month. Work sessions are generally held at 5:30 p.m. on the fourth Monday of the month. All meetings, unless otherwise noted, are held in the Board Room of the Springfield Public Schools Administration Building, 640 A Street, Springfield, OR 97477. |
11. Adjournment
• The next regular meeting is scheduled to be held Tuesday, June 4, 2024, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene.
Presenter:
Board Chair
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