April 2, 2024 at 6:00 PM - Regular Meeting
Agenda |
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1. Work Session: Budget Committee Overview
Presenter:
Board of Directors
Description:
The Budget Committee will attend an orientation for the 2024-25 Budget process.
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2. Call Regular Meeting To Order
Presenter:
Board Chair
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3. Welcome
Presenter:
Board Chair
Description:
Guests attending the meeting will be introduced.
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4. Public Participation
Description:
This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda. There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.
Comments Regarding Staff Members - Speakers may offer objective criticism of ESD operations and programs. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for Board consideration of a complaints involving a staff member. The association contract governing the employee's rights will be followed. A commendation involving a staff member should be sent to the superintendent, who will forward it to the staff member, his/her supervisor and the Board. The Board requests that a public comment add information or a perspective that has not already been mentioned previously, and that the patron refrains from repeating a similar point. To make a comment or present a topic during public comment, if the opportunity is available on the Board agenda, please complete the Intent to Speak card and submit it to the Board secretary prior to the start of the meeting. An individual that has submitted an Intent to Speak card and has been invited to speak by the Board chair, will be allowed three minutes. Any person, who is invited by the Board chair to speak to the Board during a meeting, should state his/her name and address and, if speaking for an organization, the name of the organization. A spokesperson should be designated to represent a group with a common purpose. |
5. Lane Education Service District Statement of Accountability: Land Acknowledgement
Presenter:
Vice-Chair Leslie Harris
Description:
Lane ESD acknowledges that the lands we call Lane County - the lands that sustain our children, our future, and our collective well-being - are the traditional ancestral home of the Kalapuya, Siuslaw, Molalla, and other indigenous people who have lived in Lane County since time immemorial. Native children, families, and communities bear witness to a legacy of displacement and forced relocation. As an educational institution we are accountable for addressing the current and former silencing, erasure and genocide of native people in Oregon and Turtle Island. We aim to join with indigenous people, honoring their resilience, courage, and self-determination in a purposeful pursuit of justice.
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6. Agenda Review
Presenter:
Board Chair
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7. Presentation: Camp Preparation
Presenter:
Annie Galaxy, Savannah Butler, Jarrod Norris, Special Education Administrators
Description:
Annie Galaxy, Program Supervisor, will present on efforts towards Summer Camp for Special Education students.
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8. Action Items
Presenter:
Board Chair
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8.A. Consent Agenda
Presenter:
Board Chair
Description:
The Lane ESD Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. 1. Lane ESD Board Meeting Minutes of February 6, 2024
2. Lane ESD Board Meeting Minutes of March 5, 2024
2. Human Resource Report, dated April 1, 2024
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8.B. Accept Financial Report
Presenter:
Board Chair
Description:
BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for February 2024.
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8.C. Declare Budget Committee Vacancy, Position 8
Presenter:
Board Chair
Description:
By law, the budget committee is charged with making recommendations concerning financial priorities. The budget committee will have the responsibility for reviewing the financial program of Lane ESD, reviewing the proposed ESD budget as presented by the superintendent and recommending an annual ESD budget in keeping with the provisions of applicable state laws.
Educational policy decisions, however, are the responsibility of the Board, not the budget committee. The committee does not have the authority to add programs or to approve additional personnel or increase salaries. While the committee may, in effect, delete programs because of a fund decrease in arriving at a levy figure, the committee is charged primarily with a fiscal evaluation of programs. The committee may, alternatively, recommend an amount that changes the proposed budget and may request the administration make such changes in accordance with priorities set by the Board. The budget committee consists of the elected Board members and eight members appointed by the Board from component school district boards or designees of component district Boards. The members appointed by the Board shall consist of five members selected by ESD zone and three members selected at large. To be eligible for appointment, the appointive member must: 1. Live and be registered to vote within the ESD and, if a zone representative, must live within the appropriate zone; 2. Not be an officer, agent or employee of the ESD.No budget committee member may receive any type of compensation from the ESD. Reimbursement of budget committee expenses shall be in accordance with Board policy and administrative rule BHD/BHD-AR. The Board will announce the vacancies and receive recommendations of interested members of component school district Boards or designees of component district boards. Candidates for vacant positions must reside in the vacated zone. At-large vacant positions will be filled from among members of component school district Boards or designees of component district boards. The appointive budget committee members will be appointed for three-year terms in the September meeting. The terms will be staggered so that approximately one-third of the appointive members’ terms end each year. The Board may appoint budget committee members to as many consecutive terms as deemed appropriate. If any appointive member is unable to complete the term for which he/she was appointed, the Board will announce the vacancy at the first regular Board meeting following the committee member’s resignation or removal. An appointment to fill the position for its unexpired term will be made at the next regular Board meeting. (continued) 1-2 Budget Committee - DBEA (continued) The budget committee will elect a presiding officer from among the members at the first meeting. It may also establish such other ground rules as necessary for successful operation of the committee. A majority of the constituted committee is required for passing an action item. Majority for a 15-member budget committee is 8. Therefore, if only eight members are present, a unanimous vote is needed for passing an action. As provided by law, the committee will hear the budget message presented by the superintendent, receive the budget document, listen to comments and suggestions by patrons and announce the time and place for its future meetings. All meetings of the budget committee are open to the public. The budget committee may request any information for the preparation or revision of the budget document from any ESD officer or employee. It may request the attendance of any employee at its meetings. Such requests by the budget committee should be made through the superintendent and/or budget officer. The budget committee will approve the budget document as submitted by the superintendent or as subsequently revised by the committee. After approval of the original or revised budget document, the budget committee’s duties cease. The hearing on the approved budget is held by the Board. Lane ESD's Budget Committee has vacancies in Positions/Zones 8. Crow-Applegate-Lorane Board member Doug Perry has indicated he is no longer able to serve in Position 8. The Board of Directors of Lane ESD will declare this Budget Committee Vacancy.
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8.D. Appoint Budget Committee Member(s)
Presenter:
Board Chair
Description:
Lane ESD Board of Directors declared a Budget Committee vacancy in Position 2 at its February 2024 meeting. The Budget Committee now has two vacant positions: Position 2 and Position 8 (at-large).
Creswell School District's Board of Directors has nominated Mike Anderson to serve on the Lane Education Service District Budget Committee. The Mapleton School District Board of Directors has nominated Mizu Burrus for Lane ESD's Budget Committee position 8. The Board of Directors of Lane ESD will act to appoint Mike Anderson to Budget Committee position 2 and Mizu Burrus to position 8.
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8.E. Accept Financial Audit for 2022-23
Presenter:
Audit Committee Representatives
Description:
The Board of Directors will review and accept the Financial Audit for 2022-23.
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8.F. Approve Grant
Presenter:
Superintendent Scurto
Description:
HB 4082 provides $30 million for Summer Learning Grants to school districts, charter schools, and ESDs for the summer of 2024. These grant funds are to be focused on serving historically underserved students for applicants with pre-existing plans for summer programming while prioritizing collaboration with community partners and tribal nations.
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8.G. Appoint Interim Bargaining Board Representative(s)
Presenter:
Superintendent Scurto, Board Chair
Description:
Starting in April, Lane ESD will open interim negotiations with LCEA regarding two previously agreed upon items in our Collective Bargaining Agreement (CBA). The items are the Instructional Assistant salary schedule and pay for bilingual employees. Superintendent Scurto seeks two Board representatives to participate.
BE IT RESOLVED that the Board of Directors of Lane ESD appoints Board Members to the Interim Bargaining Committee. |
9. Discussion/Reports
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9.A. Legislative Update
Presenter:
Superintendent Tony Scurto
Description:
Superintendent Scurto will provide an update on legislative activities.
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9.B. Superintendent Report
Presenter:
Superintendent Tony Scurto
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9.C. OAESD Spring Conference
Presenter:
Board Chair
Description:
The OAESD Spring Conference is scheduled for May 8-10, 2024. The schedule and workshops are as follows:
Wednesday, May 8 Thursday, May 9 *Breakout Sessions:
7:00 Optional Wellness Activity 7:45 Breakfast with Exhibitors 8:15 Welcome Back, Vendor Raffles 8:30 Second General Session, Featured Speaker: Teacher of the Year, Mandy Vance 9:00 Break, Vendor Raffles 9:15 Third General Session: Dr. Williams, Director of Oregon Department of Education 10:00 AESA Update, OAESD celebrations and looking ahead 10:30 Round Table Activity and Reflection Discussion 11:30 Lunch, Finish up vendor raffles 12:30 2025 Conference Announcement, Evaluation, & Adjourn |
9.D. Unified Basketball Game Nights
Presenter:
Superintendent Scurto
Description:
This year Unified Basketball Game Nights will take place at the four high schools! The teams will consist of athletes (students experiencing intellectual and developmental disabilities), and partners (students in general/neurotypical development), to create a genuine inclusion opportunity for ALL players on the team to play together.
Special Olympics Oregon will be in attendance at the CHS vs SEHS Unified Basketball game to present CHS with their Oregon Unified Champion School banner, in recognition of the school's dedication to inclusion. CHS earned this honor by participating in Unified Sports (Basketball and PE), Inclusive Youth Leadership (Unified Robotics), and Whole School Engagement (Unified Basketball, Unified Robotics, Unified PE, Cheer and band attending events, and assemblies highlighting Unified activities.) The last game of the season will be held at Churchill High School vs. South Eugene High School, Thursday, April 11th 6:30-7:30 p.m.
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10. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
The directors of Human Resources and Title Programs, Special Education, Business Services, Facilities, Technology and School Improvement have submitted written reports to the Board on matters of interest concerning his/her area of responsibility.
Special Education: Services Analysis At the March Lane Co.Special Education Directors meeting we began a discussion of service gaps in addressing the needs of students with disabilities. The directors met in three groups, representing small, medium and large districts and they rotated between tables to address three major areas; Social-Emotional-Behavioral, Life Skills and Low Incidence Disabilities. At the April meeting the directors met in mixed groups, again rotating among the three tables to distill the written input into themes. In May we will take the next step of identifying short-term and longer term action steps, the latter being to make recommendations to the Superintendents Council to inform the development of the 2025-27 Local Service Plan. Lane School Family Night: On March 20 Lane School held its annual Family Night featuring Science Fair projects, crafts and pizza! |
11. Board Member Reports and Comments/Agenda Planning
Presenter:
Lane ESD Board, Liaisons, Advisors
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11.A. Agenda Planning
Presenter:
Board Chair
Description:
Board members are invited to request agenda items now or send agenda items to be considered for the next board meeting. Please call or email to the Board Chair or Superintendent.
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11.B. Board Member Reports
Presenter:
Board, Advisors, Liaisons
Description:
Board members are asked to submit their reports in writing to be attached to Boardbook. Reports can be sent to the Executive Assistant in advance of the meeting.
As Board Members prepare their reports, please consider the following questions:
2. What is the connection to the LESD services and programs to the component districts or community? 3. What significance or meaning does the activity have to the broader community? 4. What are the next steps or follow-up activities planned? Sherry Duerst-Higgins Linda Hamilton Leslie Harris
Nora Kent
Vanessa Truett
Sydney Kissinger Rose Wilde
Emilio Hernandez, Liaison, Springfield Public Schools Mike Anderson, Liaison, Creswell School District Erin Zygaitis, Community Advisor |
12. Announcements/Correspondence
Presenter:
Board Chair
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12.A. Acknowledgements and Recognition
Presenter:
Superintendent Tony Scurto
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12.B. Kudos
Presenter:
Administrators
Description:
Kudos to: Lane ESD Tech Team
Reported by: Tony Scurto Reason: Lots of hard work over this past weekend! It all seemed to go well. Super effort! Kudos to: Rene Conable Reported by: Marina Brisby Reason: I received a phone call that one of SpEd's Life Skill's teacher, Rene, was nominated for the Golden Apple Award at 4j! May 30th is when staff will be awarded. Kudos to: Jose Pleitez-Sanchez Reported by: Brandon Webb Reason: Jose is one of the IT departments newest members. Since coming on as a member of out team Jose has never said no, he treats everything with careful planning and thought while accomplishing tasks on schedule or before. Jose's most recent work around the wireless system upgrade plan is beyond impressive and a perfect example of the type of work our IT department strives to make our standard. Thank you Jose! Thank you to those who took the time to acknowledge co-workers/staff with kudos. Employees and Board members can submit a "kudo" any time during the month. To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html |
12.C. Announcements
Presenter:
Board Chair
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12.C.1. Lane ESD Board Member Activities and Opportunities
Description:
April 9, 2024: OSBA Executive Committee Meeting
April 16, 2024: Oregon Rural School Board Members Caucus Leadership Assembly Meeting - April 2024 April 19, 2024: OSBA Board of Directors Special Meeting - April 19, 2024 April 20, 2024: OSBA Legislative Policy Committee Meeting - April 2024 April 23, 2024: OSBA Policy Committee Meeting - April 23, 2024 May 3, 2024: School Lunch Hero Day May 7, 2024: Oregon Rural School Board Members Caucus Executive Committee Meeting - May 2024 May 8, 2024: National School Nurse Day May 14, 2024: OSBA Executive Committee Meeting May 18, 2024: Oregon School Board Members of Color Caucus Membership Meeting - May 2024 May 21, 2024: Oregon Rural School Board Members Caucus Leadership Assembly Meeting - May 2024 |
12.C.2. Component District Board Meeting Dates
Description:
Bethel: The school board usually meets in regular public sessions at 6:30 p.m. on some Mondays of the month during the regular school year. at the Bethel District Office located at 4640 Barger Drive in Eugene. This schedule sometimes varies, and special meetings and work sessions are scheduled as necessary. The Bethel School District Board of Directors will conduct meetings in-person and virtually, unless otherwise noted.
Blachly: The District Board meets on the third Wednesday of each month at 6:00 pm in the school library. Creswell: Regular Board of Director meetings are typically held the second Wednesday of each month at 7:00 PM. Special meetings and work sessions are scheduled as necessary. Crow-Applegate-Lorane: The Board of Directors for Crow-Applegate-Lorane School District #66 holds a regular meeting at 7:00 pm on the third Thursday of each month. The meetings are held at Applegate Elementary School and at the Lorane Grange. For current information, contact the CAL district office at 541-935-2100. Executive sessions usually begin at 6:30 pm and are closed to the public. Eugene: The school board usually meets in regular public sessions on the first and third Wednesdays of each month at 7 p.m. at the Education Center, 200 North Monroe, Eugene. This schedule sometimes varies, and special meetings and work sessions are scheduled as necessary. Fern Ridge: The Fern Ridge School District Board of Directors meets on the 3rd Monday of each month unless posted otherwise. Junction City: Monthly Meetings are held 4th Monday of the month except in December and July. Lowell: Regular Board Meetings are scheduled for the 4th Monday of the month, with the meeting beginning at 4:00 pm. When there is a holiday on the 4th Monday, normally, the meeting will be held on an alternate Monday. Study sessions are tentatively scheduled to provide the opportunity for the Board to meet to study an individual aspect of the District. Mapleton: The Mapleton School Board meets on the third Wednesday of each month. There is no meeting during the month of July. The School Board meeting is held in the high school at 6:00pm, unless otherwise noted. Marcola: Regular board meetings are scheduled for the 2nd Monday of each month at 6 PM. McKenzie: Oakridge: Board Meeting calendar is posted on the Oakridge School District website. Pleasant Hill: Board meeting calendar is posted on the Pleasant Hill School District website. Siuslaw: The board of directors meet the second Wednesday of each month with the exception of a regular meeting scheduled for August 17, 2022. The board normally meets in the district board room located at 2111 Oak Street in Florence, Oregon. The meetings are scheduled to begin at 6:00 p.m. with work session and the regular meeting will begin at approximately 6:30p.m. Please see the school calendar on the district website to confirm dates and times or call the district office at 541-997-2651. South Lane: The South Lane School Board usually meets in regular public sessions on the first Monday and third Monday of each month at 5:30 p.m. for a work session. This schedule sometimes varies, and additional meetings and work sessions are scheduled as necessary. Meetings normally are held at the South Lane School District Office, 455 Adams Ave in Cottage Grove. Springfield: The Board of Directors meet twice during most months during the school year. Regular business meetings begin at 7 p.m. on the second Mondays of the month. Work sessions are generally held at 5:30 p.m. on the fourth Monday of the month. All meetings, unless otherwise noted, are held in the Board Room of the Springfield Public Schools Administration Building, 640 A Street, Springfield, OR 97477. |
13. Adjournment
• The next regular meeting is scheduled to be held Tuesday, May 7, 2024, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene. The Budget Committee will conduct its first meeting on Tuesday, May 7, 2024 at 5:00 p.m. |
14. Executive Session
Presenter:
Board Chair
Description:
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