September 5, 2023 at 6:00 PM - Regular Meeting

Description:  The Board of Directors of Lane ESD discussed forming goals for the 2023-24 year, including the development of a Land Acknowledgement and evaluating progress of the Board.  

The Board will continue these discussions and identify subjects for work sessions throughout the 2023-24 year.

Description:  Guests attending the meeting will be introduced.

Description:  This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda.  There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.

All Board meetings, with the exception of executive sessions, will be open to the public. The Board invites ESD community members to attend Board meetings to become acquainted with the program and operation of the ESD. The public has a right to attend public meetings held in open session, and may be invited to share comments, ideas and opinions with the Board during designated times on the agenda. The Board may conduct a meeting without public comment.

Individuals with hearing, vision or speech impairments will be given an equal opportunity to participate in Board meetings and submit written comments to the Board. Individuals requesting assistance, aids or accommodations are encouraged to notify the ESD at least 48 hours prior to the Board meeting with the request, consistent with Board policy BD/BDA - Board Meetings.

Procedures for Oral Public Comment
The Board establishes the following procedures for public comment at Board meetings held in open session. The information will be accessible and available to all patrons accessing or attending such a Board meeting.

1. Public comment is limited to its designated place on the agenda and while time allows.
2. A person wishing to provide public comment, if an opportunity is provided by the Board during a meeting open to the public, do so as directed prior to the Board meeting.  A request to give public comment in-person or electronically does not guarantee time will be available.
3. A person speaking during the public comment portion of the meeting may comment on a topic not on the published agenda.
4. A person speaking during the public comment portion of the meeting should state their name, whether they are a resident of the ESD, and, if speaking for an organization, the name of the organization. A spokesperson should be designated to represent a group with a common purpose.
5. A person giving public comment is limited to an established time limit of three minutes. Statements should be brief and concise. The Board chair has discretion to waive time limits or extend the overall time allotted for public comment. Additional time will be allocated in a fair and equitable manner. If a person has more comments than time allows or is unable to comment due to time constraints, the person is encouraged to submit additional written comments to the Board through the ESD office as directed.
6. Inquiries from the public during the designated portion of the agenda will not generally be responded to immediately by the Board chair, and may be referred to the superintendent for reply at a later date. The Board will not respond to inquiries that are expected to be addressed during another designated portion of the agenda.

The Board will not hear public comment at Board work sessions.
Topics raised during the public comment portion may be considered for inclusion as agenda items at future Board meetings.

Procedures for Written Comment
Members of the public may submit written comments or materials to the Board at any time at the ESD office, by mail or by email to supt-office@lesd.k12.or.us. Materials or comments submitted at least 72 hours in advance of a Board meeting will be provided to the Board before the Board meeting. Written materials or comments submitted may not warrant action by the Board.

Comments Regarding Staff Members
A person speaking during the designated portion of the agenda for public comment may offer objective criticism of ESD operations and programs. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for consideration of a legitimate complaint involving a staff member. A commendation involving a staff member should be sent to the superintendent, who will forward it to the employee, a supervisor and the Board.

 When in-person attendees are allowed to provide oral comment, virtual attendees will be afforded the same opportunity.

Description:  The Board of Directors of Lane ESD will receive a presentation on Prevention Services.

Description:  The Lane ESD Board of Directors has agreed to implement a consent agenda.  All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.  

Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda.  

Back-up materials for consent agenda items are included in the agenda packet as needed.  Minutes of this meeting will reflect action on each item.  

If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda.   

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below.
 

Description:  EXAMPLE QUESTIONS ASKED BY BOARD MEMBERS OF A BUSINESS MANAGER DURING A FINANCIAL REVIEW SESSION1)      Are the books balanced and reconciled?
2)      Are all cash and investment accounts reconciled to the general ledger?
3)      Does the adopted budget reflect expected expenditures?
4)      Have payroll reports been filed and have all payroll liabilities been paid timely?
5)      Have all federal and state reimbursement requests as well as required financial reporting forms been filed timely?
6)      Are there any suspected cases of fraud that we need to be aware of?
7)      Are there any suspected changes to the internal control system?
8)      Have there been any significant changes to the internal control system?
9)      Is the business office adequately staffed to allow for proper segregation of duties?
10)   Have there been any changes to the accounting system or accounting policies that are significant?
11)   Has the accounting software and related IT systems been subject to review by an IT professional to ensure seamless backup in the event of a malware, ransomware, or other compromise of computer security?
12)   Are there any other financial-related matters we should be aware of?
13)   Are there any new pronoucements on the horizon that may require additional staff time or disbursement of funds to properly implement?
14)   Are all financial statements that have been provided to the Board accurate and complete to the best of your knowledge?
15)   Have you been asked by the Superintendent to do anything that makes you uncomfortable or to present any information you feel is inaccurate?

BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for August 2023.

Description: 

Each year, Americans observe National Hispanic Heritage Month from September 15 to October 15, by celebrating the histories, cultures and contributions of American citizens whose ancestors came from Spain, Mexico, the Caribbean and Central and South America.

The observation started in 1968 as Hispanic Heritage Week under President Lyndon Johnson and was expanded by President Ronald Reagan in 1988 to cover a 30-day period starting on September 15 and ending on October 15. It was enacted into law on August 17, 1988, on the approval of Public Law 100-402.

The day of September 15 is significant because it is the anniversary of independence for Latin American countries Costa Rica, El Salvador, Guatemala, Honduras and Nicaragua. In addition, Mexico and Chile celebrate their independence days on September 16 and September 18, respectively. Also, Columbus Day or Día de la Raza, which is October 12, falls within this 30 day period.

WHEREAS, each year, the United States observes National Hispanic Heritage Month by celebrating the culture, heritage and countless contributions of those whose ancestors were indigenous to North America as well as those who came from Spain, Mexico, the Caribbean, Central America and South America; and
WHEREAS, what began in 1968 as Hispanic Heritage Week under President Johnson and was expanded by President Reagan in 1988 to cover a 30-day period starting on September 15 and ending on October 15; and
WHEREAS, although too numerous to recognize individually by name, Hispanics and Latinos serve as civil rights leaders and community organizers, politicians, soldiers, educators, journalists, first responders, pioneers in art and science, healthcare professionals, athletes, inventors, entertainers and so much more; and
WHEREAS, Hispanics and Latinos continue their rich history of significant and diverse contributions to the cultural, educational, economic and political vitality of our communities;
NOW, THEREFORE, BE IT RESOLVED, that the Lane Education Service District hereby proclaims September 15th – October 15th, 2022 as Hispanic & Latino Heritage Month and encourage all residents to honor the rich diversity of the Hispanic and Latino communities and celebrate the many ways they contribute to our nation and society.

Description:  The Board of Directors of Lane ESD will approve the ESD Special Education Technical Assistance Grant. 

The Office of Enhancing Student Opportunities (OESO) and the Oregon Association of Education Service Districts (OAESD) worked collaboratively to create a partnership where each ESD provides regional professional development and targeted technical assistance to special education teachers, case managers and directors.  In order to provide high quality support for all the districts, the position of Regional Technical Assistance Provider was created for each ESD service area.

BE IT RESOLVED that the Board of Directors of Lane ESD approves the ESD Special Education Technical Assistance Grant.  

Description: 

The Oregon School Boards Association is organized as one general state association with up to 24 regionally elected representatives established across 14 geographic regions to support member participation and representation.

In odd-numbered years member boards vote to elect regional representatives for even-numbered positions on the OSBA Board of Directors. Member boards also vote to elect all regional representatives on the Legislative Policy Committee.

In even-numbered years member boards vote to elect regional representatives for odd-numbered positions on the OSBA Board of Directors. Member boards also vote on the OSBA Legislative Priorities and Principles.

Resolutions submitted to the membership are also on the ballot along with candidate elections.

Lane ESD Board Member Linda Hamilton currently serves as a member of the OSBA Board of Directors, Position 6.  Position 6 is open for this year's election.  

The Board of Directors of Lane ESD will nominate a representative from Region 6 for the OSBA Board of Directors.  Nominations close September 29, 2023.

Contact OSBA if you have questions about nominations or election procedures. Call 503-588-2800 or 800-578-6722, or e-mail OSBAelections@osba.org.

Description: 

The Oregon School Boards Association is organized as one general state association with up to 24 regionally elected representatives established across 14 geographic regions to support member participation and representation.

In odd-numbered years member  boards also vote to elect all regional representatives on the Legislative Policy Committee.

The Board of Directors of Lane ESD will nominate a representative from Region 6 to serve on the OSBA Legislative Policy Committee.  

Contact OSBA if you have questions about nominations or election procedures. Call 503-588-2800 or 800-578-6722, or e-mail OSBAelections@osba.org.

Description:  The Board and Superintendent Scurto initially reviewed and discussed long-held working agreements at the August 22, 2023 Work Session of the Board.  The Board will act to approve the agreements for the 2023-24 school year.

Description:  Superintendent Scurto will provide an update in legislative activities if there are any updates.

Description:  Superintendent Scurto will discuss a proposed change to BBB-AR Board Advisor and Liaison Administrative Rule to allow for the rotation of Superintendents' Council members at Lane ESD Board of Directors meetings.  

Description:  The Board of Directors of Lane ESD will discuss attendance at the OSBA Legislative Roadshow on September 19, 2023.  The event will be held at Lane ESD, 6:00 p.m.

Description:  The Board will discuss participation at the OSBA Fall Convention.  The dates for the Convention are November 10-11, 2023.  

 

Description:  The superintendent and Board will review the 2022-23 District and Program assignments for Board members, and discuss 2023-24 assignments.

Description: 

Description:  Board members are invited to send agenda items to be considered for the next board meeting.  Please call or email to the Board Chair or Superintendent.

Description: 

Description:  Kudos to:           Dante Buccieri
Reported by:        Cassadie Ross
Reason:             Dante, I appreciate your relentless positivity and unfaltering humor during the hectic moments around here. You roll with
whatever comes your way and keep it all moving forward.  Thank you!

Thank you to those who took the time to acknowledge co-workers/staff with kudos.  Employees and Board members can submit a "kudo" any time during the month.   To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html

Description:  September 19, 2023: National IT Professionals Day
September 19, 2023: OSBA Fall Regional Meeting at Lane ESD
September 22-24, 2023: OSBA Board of Directors Meeting(s)
November 9-11, 2023: OSBA Fall Convention
November 23, 2023: OSBA Board of Directors Meeting
February 16, 2024: OSBA Bonds, Ballots and Buildings Conference

 

Description:  Bethel: The school board usually meets in regular public sessions at 6:30 p.m. on some Mondays of the month during the regular school year. at the Bethel District Office located at 4640 Barger Drive in Eugene. This schedule sometimes varies, and special meetings and work sessions are scheduled as necessary. The Bethel School District Board of Directors will conduct meetings in-person and virtually, unless otherwise noted. 
Blachly: The District Board meets on the third Wednesday of each month at 6:00 pm in the school library.
Creswell: Regular Board of Director meetings are typically held the second Wednesday of each month at 7:00 PM. Special meetings and work sessions are scheduled as necessary.
Crow-Applegate-Lorane: The Board of Directors for Crow-Applegate-Lorane School District #66 holds a regular meeting at 7:00 pm on the third Thursday of each month. The meetings are held at Applegate Elementary School and at the Lorane Grange. For current information, contact the CAL district office at 541-935-2100. Executive sessions usually begin at 6:30 pm and are closed to the public.
Eugene:  The school board usually meets in regular public sessions on the first and third Wednesdays of each month at 7 p.m. at the Education Center, 200 North Monroe, Eugene. This schedule sometimes varies, and special meetings and work sessions are scheduled as necessary.
Fern Ridge:  The Fern Ridge School District Board of Directors meets on the 3rd Monday of each month unless posted otherwise.
Junction City: Monthly Meetings are held 4th Monday of the month except in December and July.
Lowell:  Regular Board Meetings are scheduled for the 4th Monday of the month, with the meeting beginning at 4:00 pm. When there is a holiday on the 4th Monday, normally, the meeting will be held on an alternate Monday. Study sessions are tentatively scheduled to provide the opportunity for the Board to meet to study an individual aspect of the District.
Mapleton:  The Mapleton School Board meets on the third Wednesday of each month. There is no meeting during the month of July. The School Board meeting is held in the high school at 6:00pm, unless otherwise noted. 
Marcola: Regular board meetings are scheduled for the 2nd Monday of each month at 6 PM.
McKenzie: 
Oakridge: Board Meeting calendar is posted on the Oakridge School District website.
Pleasant Hill: Board meeting calendar is posted on the Pleasant Hill School District website.
Siuslaw:  The board of directors meet the second Wednesday of each month with the exception of a regular meeting scheduled for August 17, 2022. The board normally meets in the district board room located at 2111 Oak Street in Florence, Oregon. The meetings are scheduled to begin at 6:00 p.m. with work session and the regular meeting will begin at approximately 6:30p.m.  Please see the school calendar on the district website to confirm dates and times or call the district office at 541-997-2651.
South Lane:   The South Lane School Board usually meets in regular public sessions on the first Monday and third Monday of each month at 5:30 p.m. for a work session. This schedule sometimes varies, and additional meetings and work sessions are scheduled as necessary. Meetings normally are held at the South Lane School District Office, 455 Adams Ave in Cottage Grove.
Springfield:  The Board of Directors meet twice during most months during the school year. Regular business meetings begin at 7 p.m. on the second Mondays of the month. Work sessions are generally held at 5:30 p.m. on the fourth Monday of the month.  All meetings, unless otherwise noted, are held in the Board Room of the Springfield Public Schools Administration Building, 640 A Street, Springfield, OR 97477.