August 1, 2023 at 6:00 PM - Regular Meeting

Description:  The Board of Directors of Lane Education Service District will enter into Executive Session for the purpose of:

• To consider the employment of a public officer, employee, staff member or individual agent. (ORS 192.660(2)(a))
• To conduct deliberations to negotiate real property transactions. (ORS 192.660(2)(e))

Description:  The Board Chair will call the regular meeting to order.

Description:  New directors must qualify by taking an oath of office before assuming the duties of office. The oath of office will be in the following form:

I, <Board Member Name>, do hereby swear or affirm that I will support the laws and constitutions of the United States of America and the state of Oregon and that I will faithfully discharge the duties of my office as a member of the Board of Directors of the Lane Education Service District, representing <Position or Zone>, to the best of my ability throughout the four-year term, through June 30, 2027.

The Board Chair will lead the swearing in of newly elected Board members, and if the Board Chair is newly elected, the Board Chair will be sworn in by the Vice-Chair following the initial swearing-in.

Newly elected Board Members include:

Description:  Guests attending the meeting will be introduced and provide their names for the record.

Description:  This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda.  There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.

All Board meetings, with the exception of executive sessions, will be open to the public. The Board invites ESD community members to attend Board meetings to become acquainted with the program and operation of the ESD. The public has a right to attend public meetings held in open session, and may be invited to share comments, ideas and opinions with the Board during designated times on the agenda. The Board may conduct a meeting without public comment.

Individuals with hearing, vision or speech impairments will be given an equal opportunity to participate in Board meetings and submit written comments to the Board. Individuals requesting assistance, aids or accommodations are encouraged to notify the ESD at least 48 hours prior to the Board meeting with the request, consistent with Board policy BD/BDA - Board Meetings.

Procedures for Oral Public Comment
The Board establishes the following procedures for public comment at Board meetings held in open session. The information will be accessible and available to all patrons accessing or attending such a Board meeting.

1. Public comment is limited to its designated place on the agenda and while time allows.
2. A person wishing to provide public comment, if an opportunity is provided by the Board during a meeting open to the public, do so as directed prior to the Board meeting.  A request to give public comment in-person or electronically does not guarantee time will be available.
3. A person speaking during the public comment portion of the meeting may comment on a topic not on the published agenda.
4. A person speaking during the public comment portion of the meeting should state their name, whether they are a resident of the ESD, and, if speaking for an organization, the name of the organization. A spokesperson should be designated to represent a group with a common purpose.
5. A person giving public comment is limited to an established time limit of three minutes. Statements should be brief and concise. The Board chair has discretion to waive time limits or extend the overall time allotted for public comment. Additional time will be allocated in a fair and equitable manner. If a person has more comments than time allows or is unable to comment due to time constraints, the person is encouraged to submit additional written comments to the Board through the ESD office as directed.
6. Inquiries from the public during the designated portion of the agenda will not generally be responded to immediately by the Board chair, and may be referred to the superintendent for reply at a later date. The Board will not respond to inquiries that are expected to be addressed during another designated portion of the agenda.

The Board will not hear public comment at Board work sessions.
Topics raised during the public comment portion may be considered for inclusion as agenda items at future Board meetings.

Procedures for Written Comment
Members of the public may submit written comments or materials to the Board at any time at the ESD office, by mail or by email to supt-office@lesd.k12.or.us. Materials or comments submitted at least 72 hours in advance of a Board meeting will be provided to the Board before the Board meeting. Written materials or comments submitted may not warrant action by the Board.

Comments Regarding Staff Members
A person speaking during the designated portion of the agenda for public comment may offer objective criticism of ESD operations and programs. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for consideration of a legitimate complaint involving a staff member. A commendation involving a staff member should be sent to the superintendent, who will forward it to the employee, a supervisor and the Board.

 When in-person attendees are allowed to provide oral comment, virtual attendees will be afforded the same opportunity.

Description:  The Board will review the agenda.

Description: 

Description:  Chair pro-tem, Linda Hamilton, will declare nominations open for position of Board Chair.  When there are no further nominations, Chair pro-tem Linda Hamilton will declare nominations closed.  A vote will be held.  The Chair pro-tem will make a declaration of the election results.

Declaration of Election: Board member is elected as Chairperson of the Lane ESD Board of Directors for 2023-24.

Description:  Chair for the Board of Directors of Lane ESD will declare nominations open for position of Board Vice-Chair.  Nominations will be submitted.  When there are no further nominations, the Board Chair  will close nominations.  A vote will be taken and a Vice-Chair for the Board of Directors of Lane ESD will be elected.  The Chair will make a declaration of the election results.

DECLARATION OF ELECTION: Chair will declare the election of the Board Vice-Chair for Lane ESD for 2023-24.

Description:  The Lane ESD Board of Directors has agreed to implement a consent agenda.  All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.  

Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda.  

Back-up materials for consent agenda items are included in the agenda packet as needed.  Minutes of this meeting will reflect action on each item.  

If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda.   

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below.
 

Description:  BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for June 2023..

Description:  BE IT RESOLVED that the Board of Directors of Lane ESD authorizes Superintendent Tony Scurto to act on the Board's behalf as District Election Authority.  In that capacity, the Superintendent may canvass the abstract of votes cast in elections and certify the results of such elections to the Lane County Elections officer.  The Board shall subsequently affirm the canvass so certified.

BE IT RESOLVED that the Board of Directors of Lane ESD authorizes the following individuals to transfer funds to and from the Local Government Investment Pool:  Tony Scurto, David Standridge, and David Lanza.

BE IT RESOLVED that the Board of Directors of Lane ESD authorizes the use of a facsimile signature for the superintendents.

BE IT RESOLVED that the Board of Directors of Lane ESD will act as the local public contract review board of Lane Education Service District in accordance with Oregon Revised Statute 279A.060.

BE IT RESOLVED that the Board of Directors of Lane ESD approves the following official designations for the 2022-23 year, as presented:
  - Legal Counsel:  The Hungerford Law Firm; Luvaas Cobb Law Firm
  - Auditors: Pauly, Rogers and Co., PC
  - Newspaper:  Register-Guard

Description:  The Board of Directors of Lane ESD will approve the Tentative Agreement with Lane County Education Association for the period of 2023-2027.

A draft of the Agreement is attached.

Description: 

The LANE EDUCATION SERVICE DISTRICT Board of Directors (hereinafter referred to as "District") and LANE COUNTY EDUCATION ASSOCIATION (hereinafter referred to as "Association") hereby agree to the following in relationship to the implementation of an "Opt-Out" medical insurance option during the 2023-24 Benefit year, starting October 1, 2023, and ending September 30, 2024.

1. Employees who are eligible for benefits may "Opt-Out" of medical, dental and vision insurance coverage and receive a monthly financial incentive of $300 from Lane ESD under the following conditions:

   1. The employee and their eligible dependents MUST have other employer-sponsored group coverage to "Opt-Out".

   2. Participation or enrollment in Individual Marketplace Coverage, Oregon Health Plan, Medicaid, Veterans’ Administration Benefit Programs, or Student Health Insurance, does NOT qualify for OEBB "Opt-Out", therefore are not eligible to receive financial incentive.

   3. Employees who "Waive" are not eligible to receive financial incentive regardless of whether or not they have other medical coverage.

   4. The employee must provide proof of other equivalent group coverage within 5 business days of signing the "Opt-Out" form or the "Opt-Out" will not be in effect.

 

2. Employees who "Opt-Out" of medical coverage will not be eligible for Lane ESD’s Employee Health Plan Monthly Premium Share.

 

3. Employees may elect to enroll themselves and their dependents in the following coverages at their own expense: Dental and/or Vision plus optional insurance such as additional Life Insurance, additional Accidental Death and Dismemberment Insurance, Long-Term Care Insurance, or Short Term Disability.

 

4. Lane ESD will continue to provide Basic Life Insurance, Accidental Death and Dismemberment Insurance and Long-Term Disability Insurance.

 

5. In the event of voluntary resignation or termination, the monthly "Opt-Out" financial incentive is subject to proration based on termination date (e.g. if employment ends on the 15^th of the month, the employee would be eligible for 50% of the monthly incentive).

EXCEPT as modified in this Memorandum of Understanding, the 2023-27 Collective Bargaining Agreement shall remain in full force and effect.

IN WITNESS WHEREOF the Association has this Memorandum of Understanding to be signed by its President and Negotiations Chair, and the District has caused this Memorandum of Understanding to be signed by its chairperson, on the dates indicated.

Description:  Superintendent Scurto will provide an update in legislative activities if there are any updates.

Description:  Board Administrative Rule for Policy BBB: Board Advisor and Liaison states:

• The Board may recruit one or more advisors from the community. The Board seeks advisors from different community perspectives, including the social services sector, equity and diversity, workforce, higher education or early childhood education. The term of Community Advisor is two years, renewable based on the identified needs of the Board. The Community Advisor will bring an independent consumer voice, understand and communicate the community perspective, advocate for the community and share Lane ESD information with the community. The Community Advisor is not a member of the Board.
• The Board will invite one advisor from the Superintendents’ Council annually. The Superintendents’ Council Advisor is a permanent advisor position, that is not filled by an individual superintendent for more than a two-year appointment.
• The Board intends to have three Board Member Liaisons from component school district Boards. The Board will recruit Board member representatives from a small, medium and large district.  The Superintendents will be asked to extend an invitation to their board members in August of each year.  The Superintendents’ Council will appoint three representative Liaisons to the Board.

Current advisors and liaisons are:

Description:  The OSBA Fall Regional for the Lane Region is scheduled for the evening of Tuesday, September 19, 2023.  The Board will discuss participation and a possible Round Table event.

The 76th Annual OSBA Fall Convention is November 10-11, 2023.   The Board and Superintendent will discuss participation at these events.  

Description:  The Superintendent and Board will discuss scheduling a Fall Board meeting at the Westmoreland campus.

Description:  The Board of Directors is the educational policy making body for Lane ESD.  To fulfill the District’s mission the Board and Superintendent must function together as a leadership team.  To ensure unity among team members, effective group agreements must be in place.  The Board and Superintendent will review their written agreements and affirm those moving forward into the 2023-24 year.
 

Description:  The superintendent and Board will review the 2022-23 District and Program assignments for Board members, and discuss 2023-24 assignments.

Description: 

Description:  Board members are invited to send agenda items to be considered for the next board meeting.  Please call or email to the Board Chair or Superintendent.

Description: 

Description:  Kudos to:           Dave Standridge
Reported by:        Tony Scurto
Reason:             We recently received another stellar audit.  This has been an annual occurrence as our Business Director and his team perpetually maintain the financial integrity of Lane ESD.  Great job!

Kudos to:           Churchill Staff
Reported by:        Alia Burkholder
Reason:             Churchill Staff have been amazing! Learning to work with a new teacher, being flexible, and always having a great time with the students! Thank team for the best first year of teaching and looking forward to next year! Thanks,  Alia Burkholder

Kudos to:           Chris Antonetti
Reported by:        Zé Anderson-Brown
Reason:             I would like to express my sincere admiration for your outstanding workplace efforts. I appreciate everything you have done over the past year, including the endless hours you have spent working to support our staff. Your professionalism has motivated the entire team immensely. Thank you for all your contributions.

Kudos to:           Madeline Malsch
Reported by:        Zé Anderson-Brown
Reason:             I appreciate your hard work and dedication to making learning about recruitment and retention your top priority. Your support 
of recruiting and hiring efforts has helped lessen the burden of this critical issue facing the district. As always, we count on you to go the extra mile, and you always do with a smile. Thank you once again for all your contributions.

Kudos to:           Linda Jo Ott
Reported by:        Lucia Rodriguez
Reason:             Thank you Linda Jo for your morning enthusiasm and wonderfully delivered wake up positive messages.

Kudos via email to Sara Mansfield, forwarded by Sue Mathisen:
Sara, A great big thank you to you and all your thoughtful approaches to serving students. I really enjoy collaborating with you and have been impressed with your level of expertise in navigating some very unique cases. I know you are stretched thin in Lane County and Creswell sure enjoys having you on the team! Amy Aguero, Director of Student Services, Creswell School District

Kudos to:           LaRae Akin
Reported by:        Julie  Simmonds
Reason:             LaRae recently dealt with a crisis in the office at Westmoreland and handled the communication beautifully.  Thank you for your team efforts, LaRae - and for keeping the staff and students safe!

Kudos to:           Anjelica Shaw
Reported by:        Annie Galaxy
Reason:             Anjelica has been working around the clock to remove transportation barriers for students attending MEP Summer Enrichment. Her tireless devotion to families being treated with equity and respect is evident in everything she does. She's going up against some big systems and is relentless!  Her efforts insure that students are able to access this amazing program. xoxoxoxo

Kudos to:           Charles Ranlett & Russell Rubrecht
Reported by:        Matt Hayes
Reason:             For being helpful & patient while assisting me in the file transfer process. Thank you to those who took the time to acknowledge co-workers/staff with kudos. 

Employees and Board members can submit a "kudo" any time during the month.   To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html

Description:  August 4, 2023:  Equity Community Consortium First Friday Communities of Color and Allies Network
August 11-13, 2023: OSBA Summer Board Conference
August 29, 2023:  Live Oak Consulting Decolonization 101
September 19, 2023: National IT Professionals Day
September 19, 2023: OSBA Fall Regional Meeting at Lane ESD
September 22-24, 2023: OSBA Board of Directors Meeting(s)
November 9-11, 2023: OSBA Fall Convention
November 23, 2023: OSBA Board of Directors Meeting
February 16, 2024: OSBA Bonds, Ballots and Buildings Conference

 

Description:  Bethel: The school board usually meets in regular public sessions at 6:30 p.m. on some Mondays of the month during the regular school year. at the Bethel District Office located at 4640 Barger Drive in Eugene. This schedule sometimes varies, and special meetings and work sessions are scheduled as necessary. The Bethel School District Board of Directors will conduct meetings in-person and virtually, unless otherwise noted. 
Blachly: The District Board meets on the third Wednesday of each month at 6:00 pm in the school library.
Creswell: Regular Board of Director meetings are typically held the second Wednesday of each month at 7:00 PM. Special meetings and work sessions are scheduled as necessary.
Crow-Applegate-Lorane: The Board of Directors for Crow-Applegate-Lorane School District #66 holds a regular meeting at 7:00 pm on the third Thursday of each month. The meetings are held at Applegate Elementary School and at the Lorane Grange. For current information, contact the CAL district office at 541-935-2100. Executive sessions usually begin at 6:30 pm and are closed to the public.
Eugene:  The school board usually meets in regular public sessions on the first and third Wednesdays of each month at 7 p.m. at the Education Center, 200 North Monroe, Eugene. This schedule sometimes varies, and special meetings and work sessions are scheduled as necessary.
Fern Ridge:  The Fern Ridge School District Board of Directors meets on the 3rd Monday of each month unless posted otherwise.
Junction City: Monthly Meetings are held 4th Monday of the month except in December and July.
Lowell:  Regular Board Meetings are scheduled for the 4th Monday of the month, with the meeting beginning at 4:00 pm. When there is a holiday on the 4th Monday, normally, the meeting will be held on an alternate Monday. Study sessions are tentatively scheduled to provide the opportunity for the Board to meet to study an individual aspect of the District.
Mapleton:  The Mapleton School Board meets on the third Wednesday of each month. There is no meeting during the month of July. The School Board meeting is held in the high school at 6:00pm, unless otherwise noted. 
Marcola: Regular board meetings are scheduled for the 2nd Monday of each month at 6 PM.
McKenzie: 
Oakridge: Board Meeting calendar is posted on the Oakridge School District website.
Pleasant Hill: Board meeting calendar is posted on the Pleasant Hill School District website.
Siuslaw:  The board of directors meet the second Wednesday of each month with the exception of a regular meeting scheduled for August 17, 2022. The board normally meets in the district board room located at 2111 Oak Street in Florence, Oregon. The meetings are scheduled to begin at 6:00 p.m. with work session and the regular meeting will begin at approximately 6:30p.m.  Please see the school calendar on the district website to confirm dates and times or call the district office at 541-997-2651.
South Lane:   The South Lane School Board usually meets in regular public sessions on the first Monday and third Monday of each month at 5:30 p.m. for a work session. This schedule sometimes varies, and additional meetings and work sessions are scheduled as necessary. Meetings normally are held at the South Lane School District Office, 455 Adams Ave in Cottage Grove.
Springfield:  The Board of Directors meet twice during most months during the school year. Regular business meetings begin at 7 p.m. on the second Mondays of the month. Work sessions are generally held at 5:30 p.m. on the fourth Monday of the month.  All meetings, unless otherwise noted, are held in the Board Room of the Springfield Public Schools Administration Building, 640 A Street, Springfield, OR 97477.