June 6, 2023 at 6:00 PM - Regular Meeting
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1. Call Regular Meeting To Order
Presenter:
Board Chair
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2. Welcome
Presenter:
Board Chair
Description:
Guests attending the meeting will be introduced.
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3. Public Participation
Description:
This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda. There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.
Comments Regarding Staff Members - Speakers may offer objective criticism of ESD operations and programs. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for Board consideration of a complaints involving a staff member. The association contract governing the employee's rights will be followed. A commendation involving a staff member should be sent to the superintendent, who will forward it to the staff member, his/her supervisor and the Board. The Board requests that a public comment add information or a perspective that has not already been mentioned previously, and that the patron refrains from repeating a similar point. To make a comment or present a topic during public comment, if the opportunity is available on the Board agenda, please complete the Intent to Speak card and submit it to the Board secretary prior to the start of the meeting. An individual that has submitted an Intent to Speak card and has been invited to speak by the Board chair, will be allowed three minutes. Any person, who is invited by the Board chair to speak to the Board during a meeting, should state his/her name and address and, if speaking for an organization, the name of the organization. A spokesperson should be designated to represent a group with a common purpose. The Board has received a request to provide public comment by the following individuals:
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4. Agenda Review
Presenter:
Board Chair
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5. 2023-24 Budget Hearing
Presenter:
Board Chair
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5.A. Declaration of Public Meeting
Presenter:
Board Chair
Description:
The Board Chair will declare the public Budget Hearing for 2023-24 open.
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5.B. Invitation for Comments from the Public
Presenter:
Board Chair
Description:
The Board Chair will receive any comments from the public.
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5.C. Action, if any, on Public Comments
Presenter:
Board Chair
Description:
The Board will determine any action to take based upon any public comment.
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5.D. Closing of Hearing
Presenter:
Board Chair
Description:
The Board Chair will close the Budget Hearing.
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6. 2022-23 Supplemental Budget Hearing
Presenter:
Board Chair
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6.A. Declaration of Public Meeting
Presenter:
Board Chair
Description:
The Board Chair will declare of the Supplemental Budget Hearing.
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6.B. Summary of Supplemental Budget
Presenter:
Dave Standridge
Description:
Business Services Director Dave Standridge will provide a summary of the Supplemental Budget.
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6.C. Invitation for Comments from the Public
Presenter:
Board Chair
Description:
The Board Chair will invite comments from the public on the 2022-23 Supplemental Budget.
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6.D. Action, if any, on Public Comments
Presenter:
Board Chair
Description:
The Board will determine action based on any public comment received.
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6.E. Closing of Hearing
Presenter:
Board Chair
Description:
The Board Chair will close the Supplemental Budget Hearing.
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7. Action Items
Presenter:
Board Chair
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7.A. Consent Agenda
Presenter:
Board Chair
Description:
The Lane ESD Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. 1. Lane ESD Board Meeting Minutes of April 4, 2023
2. Lane ESD Board Meeting Minutes of May 7, 2023
2. Human Resource Report, dated June 1, 2023
Attachments:
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7.B. Accept Financial Report
Presenter:
Board Chair
Description:
EXAMPLE QUESTIONS ASKED BY BOARD MEMBERS OF A BUSINESS MANAGER DURING A FINANCIAL REVIEW SESSION1) Are the books balanced and reconciled?
2) Are all cash and investment accounts reconciled to the general ledger? 3) Does the adopted budget reflect expected expenditures? 4) Have payroll reports been filed and have all payroll liabilities been paid timely? 5) Have all federal and state reimbursement requests as well as required financial reporting forms been filed timely? 6) Are there any suspected cases of fraud that we need to be aware of? 7) Are there any suspected changes to the internal control system? 8) Have there been any significant changes to the internal control system? 9) Is the business office adequately staffed to allow for proper segregation of duties? 10) Have there been any changes to the accounting system or accounting policies that are significant? 11) Has the accounting software and related IT systems been subject to review by an IT professional to ensure seamless backup in the event of a malware, ransomware, or other compromise of computer security? 12) Are there any other financial-related matters we should be aware of? 13) Are there any new pronoucements on the horizon that may require additional staff time or disbursement of funds to properly implement? 14) Are all financial statements that have been provided to the Board accurate and complete to the best of your knowledge? 15) Have you been asked by the Superintendent to do anything that makes you uncomfortable or to present any information you feel is inaccurate? BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for May 2023.
Attachments:
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7.C. Accept or Approve Grants
Presenter:
Board Chair
Description:
The Board accepts its responsibility to provide from public funds sufficient supplies and equipment for an effective program; it recognizes, however, that from time to time individuals and organizations in the community may wish to contribute additional supplies or equipment to enhance or extend the instructional program.
The superintendent will submit all gifts determined by the superintendent to be of a major nature to the Board for approval. The Board has the authority to accept such gifts and donations. The donor will be officially thanked and all major gifts accepted by Lane ESD will be publicly announced. The superintendent is authorized to accept gifts to the ESD as determined by the superintendent to be of a minor nature and others whom he/she may designate will be authorized to accept such gifts for particular ESD programs on behalf of the Board. The donor will be officially thanked in the Board’s name and all gifts will be reported to the Board and publicly announced. The Board welcomes gifts of books and other materials that meet the same standards of selection as those applied to the purchase of instructional materials. The Board reserves the right to refuse to accept any gift which does not contribute toward the achievement of the goals of the ESD or the ownership of which would tend to deplete the resources of the ESD. Any gift accepted by the ESD shall become the property of the ESD, may not be returned without the approval of the ESD and is subject to the same controls and regulations as are other properties of the ESD. Gifts accepted shall be used for the purpose for which they were donated if that purpose is consistent with the powers and duties of the ESD.
Attachments:
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7.D. Adopt 2023-24 Budget and Make Appropriations
Presenter:
Board Chair
Description:
The Board of Directors of Lane ESD will approve and adopt the budget as presented for the year 2023-24. There are three motions to be made together. Language and information is attached.
BE IT RESOLVED that the Board of Directors for Lane Education Service District hereby adopts the budget for the 2023-24 fiscal year in the total sum of $69,550,140 now on file at the Office of the Superintendent. BE IT RESOLVED that for the fiscal year beginning July 1, 2023, the amounts shown below are hereby appropriated for the purposes indicated within the funds listed.
Attachments:
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7.E. Adopt Supplemental 2022-23 Budget and Make Appropriations
Presenter:
Board Chair
Description:
BE IT RESOLVED that the Board of Directors for Lane Education Service District hereby adopts the following supplemental budget for the fiscal year 2022-23 which increases the total budget by $4,426,000 to the sum of $73,925,937.
BE IT RESOLVED that the amounts for fiscal year 2022-23 and for the purposes shown below are hereby appropriated and increase the total appropriation of all funds by $4,426,000 to the sum of $73,325,937.
Attachments:
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7.F. Accept the Lane ESD 2021-22 Audit
Presenter:
Board Chair/Audit Committee
Description:
The Board of Directors of Lane ESD Will act to accept the 2021-22 Audit, performed by Pauly, Rogers and Co., P.C.
BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Audit Report for the 2021-22 Year, as presented.
Attachments:
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8. Discussion/Reports
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8.A. Legislative Update
Presenter:
Superintendent Tony Scurto
Description:
Superintendent Scurto will provide an update in legislative activities if there are any updates.
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8.B. Superintendent Report
Presenter:
Superintendent Tony Scurto
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8.C. 2023 OSBA Summer Board Conference
Presenter:
Board Chair
Description:
The Board of Directors will discuss attendance at OSBA's 2023 Summer Conference (SBC 2023) in Salem, Oregon. The conference is scheduled for August 11-13 and will be held at the Salem Convention Center.
SBC 2023 is leadership development for all levels of board service. It is intended to provide school board members with nuts and bolts-type information regarding board work and provide boards with practicable information to take back to their boardrooms and implement immediately. |
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8.D. Integrated Guidance and High School Success Plan for LESD Educational Programs at Serbu Campus
Presenter:
Annie Galaxy
Description:
In service of students with juvenile justice involvement we are writing our Integrated Guidance (IG) and High School Success (HSS) plans to focus on implementation of Collaborative Problem Solving. Our students historically lack the skills to regulate and return to class ready to learn after escalations. We will be engaging in Collaborative Problem Solving (CPS) level 1 in the 23-24 school year and CPS level 2 in the 24-25 school year.
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8.E. Review Meeting Calendar for 2023-24
Presenter:
Board Chair
Description:
The Board of Directors will review the proposed calendar for 2023-24, discuss and may move this item to action by motion to approve conducting meetings on the first Tuesday of each month.
BE IT RESOLVED that the Board of Directors of Lane Education Service District adopt the meeting calendar for 2023-24, as follows:
Attachments:
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9. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
The directors of Human Resources and Title Programs, Special Education, Business Services, Technology and School Improvement have submitted written reports to the Board on matters of interest concerning his/her area of responsibility.
Attachments:
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10. Board Member Reports and Comments/Agenda Planning
Presenter:
Lane ESD Board, Liaisons, Advisors
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10.A. Agenda Planning
Presenter:
Board Chair
Description:
Board members are invited to send agenda items to be considered for the next board meeting. Please call or email to the Board Chair or Superintendent.
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10.B. Board Member Reports
Presenter:
Board, Advisors, Liaisons
Description:
Board members are asked to submit their reports in writing to be attached to Boardbook. Reports can be sent to the Executive Assistant in advance of the meeting.
As Board Members prepare their reports, please consider the following questions:
2. What is the connection to the LESD services and programs to the component districts or community? 3. What significance or meaning does the activity have to the broader community? 4. What are the next steps or follow-up activities planned? Sherry Duerst-Higgins Linda Hamilton Leslie Harris
Nora Kent
Sydney Kissinger: I was on the hiring committee for the assistant Superintendent and was at the final interview committee meeting in May.I went to the Sunriver Convention in May and received much relevant information. I went to the NAACP freedom fund dinner with Tony et al. I attended the Black is Beautiful concert in May. Vanessa Truett Rose Wilde: Attached please find my summary and detailed notes from Decolonization 101 training on May 14, 2023. The next training is June 20, 2023. I highly recommend and hope that board members will follow up and participate in this opportunity in June or as soon as possible before the end of 2023. I would like to ask our board to make this a specific board goal for 2023-24, to participate in this specific training and to participate in further opportunities to learn about the tribes in our specific community (Decolonization 101 was not specific to this region).
Please share my attached notes with the board. I also wanted to share that I passed along the information from OAESD workshop on braiding funding for preschool from Malheur ESD with out local Child Care Resource and Referral program manager, Cheryl Henderson, at LCC, who was excited about the opportunity to braid funding to reach more kids. I also went to a book release from Kokayi Nosakhere, founder of the BIPOC Sanctuary in Ashland. My main take away was that racism and the legacy of harms done to maintain white supremacy (including settler colonialism) has also harmed white people who are traumatized by participating in such a harmful and inhumane system. I also learned that the Black Cultural Festival founders are working to create a Black Cultural Center in Eugene! Lane Tompkins, Superintendents' Council Advisor
Emilio Hernandez, Community AdvisorMike Anderson, Liaison, Creswell School District
Attachments:
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11. Announcements/Correspondence
Presenter:
Board Chair
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11.A. Acknowledgements and Recognition
Presenter:
Superintendent Tony Scurto
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11.B. Kudos
Presenter:
Administrators
Description:
Kudos to:
Dear Sue and Tony, As you know, there was a bomb threat and evacuation at South Eugene High School on Wednesday. I happened to be in the life skills class that day to train a staff person on feeding. I am writing to highlight Ian Jungjohann and the Lane ESD Program Supervisors for their exemplary advocacy and support during this unexpected event. I felt immensely proud of Lane ESD on this difficult day. Ian's ability to calmly, but firmly advocate for his students and staff was commendable. Additionally, it was such a reassurance to see all of the program supervisors at the Moshofsky Center when we arrived by bus. Their actions were swift, efficient and immensely supportive. They had water, snacks and supplies that we desperately needed for the students. The fire alarm went off right before lunch so the students had not had any lunch or water. I wasn't able to process the stress and fear I was feeling until we saw their encouraging smiles when we exited the buses. It was such a relief to see them waiting there for us! I do not know how we would have been able to get through the day without their support keeping students calm and tracking down parents. I hope Ian and the Program Supervisors can be recognized for their exemplary work on Wednesday! They are true examples of how incidents like this should be handled. It was a difficult day, but I was extremely proud of Lane ESD! Warmly, Elena Weigand Kudos to: Rhonda Brown Reported by: Julie Simmonds Reason: Rhonda is willing to take care of all the things that others don't want to know about (pest control, bodily fluids mishaps, spills). It isn't always easy, and you approach it with grace and discretion, modeling a positive and committed attitude for all staff. Thank you! Kudos to: MaryAnn Neves Reported by: Julie Simmonds Reason: MaryAnn is ALWAYS ready to pitch in and help with a smile and positive attitude. MaryAnn is such a help to the main campus! Kudos to: Sped Administrators Reported by: Julie Simmonds Reason: For your generous contribution of time in supporting the National Donut Day event. Kudos to: Lucia Rodriguez Reported by: Madeline Malsch Reason: Thank you for advocating for the Deaf Community while filming the Lane ESD ad! Kudos to: Cassadie Ross & Ana Quiltero-Arias (CassAna) Reported by: Christina Okesson Reason: Cassadie and Ana are making huge improvements in support of their shared leadership of the School Improvement team. As someone outside of that department, it is visible that they will do anything it takes in support of the SI programs and staff. I appreciate and admire their work styles! Kudos to: Jess Reported by: Craig Reason: She's the best thing to happen to the Tech department in a long time. She has spent a lot of time fixing some of the things that slow us down that I just have accepted were broken processes. We are a better department with her! Thanks Jess!! Kudos to: Jess Garnica Tapia Reported by: Christina Okesson Reason: Jess continually goes the extra mile both for our end users and for our department. Her organizational skills are excellent, and she had made huge improvements to our internal department processes. We are so lucky to have her! From: Deanna Finn <finn@4j.lane.edu> Date: Mon, Jun 5, 2023 at 10:49?AM Subject: Kudos To: Sue Mathisen <smathisen@lesd.k12.or.us> Hi, I have been with 4j for 20 years and I wanted to send a shout out to MaryAnn Neves. She is amazing and responds to emails! Please ensure that she is acknowledged for her hard work and dedication. I REALLY appreciate her! Thank you! Deanna Finn Eugene 4J School District 200 North Monroe St Eugene, OR 97402 541-790-7809 Fax 541-790-7813 Thank you to those who took the time to acknowledge co-workers/staff with kudos. Employees and Board members can submit a "kudo" any time during the month. To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html |
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11.C. Announcements
Presenter:
Board Chair
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11.C.1. Lane ESD Board Member Activities and Opportunities
Description:
June 8, 2023 - Black Student Graduation Celebration
June 12, 2023 - Lane AABSS Eugene Public Library Book Vending Launch June 19, 2023 - Juneteenth Celebration. Click here to sign up to volunteer. June 25, 2023 - Lane AABSS Unchained Minds Gala To learn more about Lane AABSS Activities, click here. - OSBA Board of Directors Meeting, June 17, 2023: The OSBA Board of Directors will meet from 8:00 a.m. to 12:00 p.m. on Saturday, June 17, 2023, via Zoom. For more information contact Jane Leonhardt. NOTICE OF EXECUTIVE SESSION:The Board of Directors of the Oregon School Boards Association will hold an executive session on Saturday, June 17, 2023. The executive session is being held pursuant to ORS 192.660(2)(i), to review and evaluate the employment-related performance of the chief executive officer, a public officer, employee or staff member. The session is a closed meeting and not open to the public as per the ORS listed above. |
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11.C.2. Component District Board Meeting Dates
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12. Adjournment
• The next regular meeting is scheduled to be held Tuesday, August 1, 2023, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene. |
