November 1, 2022 at 6:00 PM - Regular Meeting
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1. Call Regular Meeting To Order
Presenter:
Board Chair
Description:
The meeting is streamed live at https://us02web.zoom.us/j/82246099036
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2. Welcome
Presenter:
Board Chair
Description:
Guests attending the meeting will be introduced.
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3. Public Participation
Description:
This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda. There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.
The Board will acknowledge receipt of public comment from staff person, Lake, related to policy or agency guidance. Note regarding public comment:
Due to the COVID-19 pandemic, Lane ESD Board of Directors meetings are streamed electronically. All members of the public are allowed an opportunity to address the Board on topics either on, or not on, the agenda. Emails from community members who would like to comment on non-agenda items will be read into record at the designated time during the meeting. Emails must contain the community member's name, address, and material that can be read within the three minute time limit. Public Comment received by 9:00 a.m. on the day of the meeting will be entered into the agenda. Emails should be addressed to supt-office@lesd.k12.or.us.
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4. Agenda Review
Presenter:
Board Chair
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5. Action Items
Presenter:
Board Chair
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5.A. Consent Agenda
Presenter:
Board Chair
Description:
The Lane ESD Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. 1.Human Resource Report
Attachments:
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5.B. Accept Financial Report
Presenter:
Board Chair
Description:
BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for September 2022.
Attachments:
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5.C. Grants
Presenter:
Superintendent Scurto
Description:
Superintendent Scurto will discuss grants and the nature of new grants versus Title grants or grants that automatically renew. Superintendent Scurto will discuss grants that are already in progress at Lane ESD. The Board of Directors of Lane ESD will be asked to approve the following recently awarded or submitted grants:
Lane ESD shall pursue federal, state or private grants or other such funds that will assist the ESD in meeting adopted Board and ESD goals. Proposals for external funds will be submitted to the Board for evaluation and approval. In the event an opportunity arises to submit a grant proposal and there is insufficient time to place it before the Board, the superintendent is authorized to use his/her judgment in approving it for submission. The superintendent will review the proposal with the Board at its next regular meeting. The Board reserves the right to reject funds associated with any grant which has been approved. The Board shall, before an acceptance of such funds, consider the district’s strategic plan, obligations, expectations or encumbrances when the grant ceases.
Attachments:
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5.D. Accept Donation
Presenter:
Superintendent Scurto
Description:
A few weeks ago, the Board of Directors learned that the $25,000 donation from the Roundhouse Foundation was going to the Lane Education Foundation (LEF). This information was incorrect, and the donation came directly to Lane ESD. Therefore, the Board of Directors will need to formally accept this contribution that supports the Constructing a Brighter Future project by funding construction materials schools are using to build transitional shelters. Thanks to Shareen Vogel for this valuable project!
The Board of Directors of Lane ESD will accept this donation from the Roundhouse Foundation to support CTE programming. |
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6. Discussion/Reports
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6.A. Legislative Update
Presenter:
Superintendent Tony Scurto
Description:
Superintendent Scurto will provide an update in legislative activities if there are any updates.
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6.B. Superintendent Report
Presenter:
Superintendent Tony Scurto
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6.C. OAESD Summit and OSBA Convention
Presenter:
Superintendent Scurto, Board Chair
Description:
The Board will discuss attendance at the OSBA Annual Convention and the OAESD Summit.
Attachments:
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6.D. OSBA Annual Convention: Regional Roundtable Discussion
Presenter:
Superintendent Scurto, Board Chair
Description:
The Board of Directors of Lane ESD will discuss potential topics and planning for the time set aside for a Regional Roundtable meeting during the OSBA Annual Convention.
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6.E. Lane ESD Updated Website
Presenter:
Superintendent Scurto
Description:
Lane ESD will be launching its updated website on Friday, November 4, 2022.
The updates to the Lane ESD website have taken longer than expected due to efforts towards accuracy and equity. There are many moving parts with all of the individual program websites, main site, intranet site, and a mobile app (that will become available once we go live). Individual departments have been reviewing information relevant to their programs to ensure as much accuracy as possible. Systems are in place to provide continuous improvement and growth of the website over time. Main site address: https://staff.lesd.k12.or.us/forms/general/ Intranet site address: |
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6.F. Debrief OSBA Roadshow
Presenter:
Superintendent Scurto, Board Chair
Description:
The Board of Directors will discuss the October 27, 2022 OSBA Roadshow event held at Lane ESD.
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6.G. Strategic Plan Update
Presenter:
Superintendent Tony Scurto, Assistant Superintendent Carlos Sequeira
Description:
Superintendent Scurto and Assistant Superintendent Sequeira will provide an update on the Strategic Plan, the response to the August 31st Welcome Back event, Affinity Groups, and public comment on policy suggestions.
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7. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
The directors of Human Resources and Title Programs, Special Education, Business Services, Technology and School Improvement have submitted written reports to the Board on matters of interest concerning his/her area of responsibility.
School Improvement: On December 14, upwards of 150 people gathered at Lane Community College to engage in a facilitated conversation and supported planning session about community health and wellness. This event was the first of two community engagement events planned by the SI team that are being held to support the 16 school districts in Lane County as they embark on the Integrated Planning process. This group comprised Integrated Planning teams from nearly all of our region's districts, representatives from over 40 community partner groups, and members of LCC's Student Support Services. A robust discussion was sparked through prompts related to advancing equity, strengthening systems and capacity, and promoting a well-rounded education through the centering of historically and currently marginalized students and families. The School Improvement team continues to build community and operationalize our commitments to educational equity through the shared development of agreements around communication and the alignment between our activities and strategies to the goals of the agency's strategic plan.
Attachments:
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8. Board Member Reports and Comments/Agenda Planning
Presenter:
Lane ESD Board, Liaisons, Advisors
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8.A. Agenda Planning
Presenter:
Board Chair
Description:
Board members are invited to send agenda items to be considered for the next board meeting. Please call or email to the Board Chair or Superintendent.
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8.B. Board Member Reports
Presenter:
Board, Advisors, Liaisons
Description:
Board members are asked to submit their reports in writing to be attached to Boardbook. Reports can be sent to the Executive Assistant in advance of the meeting.
As Board Members prepare their reports, please consider the following questions:
2. What is the connection to the LESD services and programs to the component districts or community? 3. What significance or meaning does the activity have to the broader community? 4. What are the next steps or follow-up activities planned? Sherry Duerst-Higgins Linda Hamilton Leslie Harris
Nora Kent
Vanessa Truett: Sydney Kissinger Lane Education Foundation Annual Meeting
Senior Appreciation and Marching Band Night at Springfield High School Fall Theater Student Performance of the 35th annual (longest student run performance of 35 years) Springfield High School. Kids are back participating and their adults are thrilled to be part of it! Rose Wilde
Emilio Hernandez, Liaison, Springfield Public Schools Mike Anderson, Liaison, Creswell School District Mark Boren, Liaison, Fern Ridge School District Erin Zygaitis, Community Advisor
Attachments:
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9. Announcements/Correspondence
Presenter:
Board Chair
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9.A. Acknowledgements and Recognition
Presenter:
Superintendent Tony Scurto
Description:
Kudos to: Yacht Club Staff Gathering Team
Reported by: Andrea Parker Reason: Thank you to the team who organized, planned and ran the Eugene Yacht Club Staff gathering! It was a lovely event with the food trucks, games, drawings, and space to visit with coworkers, friends, and families! I really enjoyed myself! And thank you to LESD for creating a feeling of appreciation by supporting such an event! Kudos to: Shelly Ellis Reported by: Rachel Moore Reason: Shelly is an amazing team player and so flexible with the ongoing changes at the start of the school year. She has many new staff and students, challenging student needs/protocols, and she has handled it all with grace. Thank you Shelly for your great communication and persistent kindness for your students. Kudos to: Mckinnley Smith Reported by: Ally Richardson Reason: Kinn is an asset to our classroom and works to meet every kid where they are. Kudos to: Ana Quintero Arias Reported by: Tony Scurto Reason: Thanks for an enthusiastic, passionate presentation about our Migrant Ed Program to the Lane ESD Board last night! Kudos to: Leah Dunbar Reported by: Chemika Bolden Reason: I am so thankful to be working with Leah. She is a great colleague, collaborator and thought partner. I enjoy the energy she brings into Lane ESD. Thank you Leah for making my experience here at work amazing because of the light, laughter and genuine relationships you build. Kudos to: Kate Klein Reported by: Chemika Bolden Reason: Kate is such a brilliant, authentic and genuine person. I appreciate the level of care she fosters in relationship building. She is always available to listen and provide encouragement. Kate is an amazing colleague and I am thankful to be working with her! Kudos to: Cortney Harrington Reported by: Megan Postelwait Reason: Cortney is always prepared for class, dedicated to their students and taking this first year-teacher task by the horns and doing an AMAZING job. Cortney was out recently and had sub plans, slides, schedules, and student information readily available for staff covering their classroom. Kudos to: Lucas Cahill Reported by: Rachel Moore Reason: Lucas hand crocheted two carrying straps for students AAC devices in the classroom where he works. Students LOVE them! Kudos to: Heather King Reported by: Rachel Moore Reason: Heather was so engaged in communication training for students in the classroom where she works! She asked awesome questions, put into practice things she learned, and integrated new skills with students. |
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9.B. Kudos
Presenter:
Administrators
Description:
Thank you to those who took the time to acknowledge co-workers/staff with kudos. Employees and Board members can submit a "kudo" any time during the month. To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html
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9.C. Announcements
Presenter:
Board Chair
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9.C.1. Lane ESD Board Member Activities and Opportunities
Description:
November 11-13, 2022 - OSBA Annual Convention
November 14-18, 2022 - American Education Week November 7-11, 2022 - National School Psychology Week Western Regional Educator Network Newsletter |
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9.C.2. Component District Board Meeting Dates
Description:
Bethel - third Wednesday of each month.
Blachly Creswell - second Wednesday of each month at 7:00 PM Crow-Applegate-Lorane Eugene Fern Ridge Junction City - 4th Monday of the month Lowell Mapleton - meets on the third Wednesday of each month, except for December. Marcola McKenzie Oakridge - 2nd Monday at 6:00 p.m. Pleasant Hill Siuslaw - meet the second Wednesday of each month South Lane Springfield - 2nd and 4th Mondays of each month |
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10. Adjournment
• The next regular meeting is scheduled to be held Tuesday, December 6, 2022, at the Lane ESD Main Campus, 1200 Highway 99 N, Eugene. |
