September 6, 2022 at 6:00 PM - Regular Meeting

Description:  This Executive Session is scheduled to consider the dismissal or disciplining of, or to hear complaints or charges brought against a public officer, employee, staff member or agent. (ORS 192.660(2)(b))

Description:  Remote audience members may join the meeting here: https://us02web.zoom.us/j/82246099036

Description:  Guests attending the meeting will be introduced.

Description:  This is an opportunity for the audience to address the Board on topics either on, or not on, the agenda.  There will also be opportunities for the audience to comment on specific agenda items as the Board addresses them.

The Board requests that a public comment add information or a perspective that has not already been mentioned previously, and that the patron refrains from repeating a similar point.  An individual that has submitted a request to speak and has been invited to speak by the Board chair will be allowed three minutes. Any person who is invited by the Board chair to speak to the Board during a meeting, should state his/her name and address and, if speaking for an organization, the name of the organization. A spokesperson should be designated to represent a group with a common purpose.

Please keep in mind that reference to a specific employee or group of employees, is prohibited as follows: Board policy BDDH - Public Comment at Board Meetings: "Comments Regarding Staff Members - Speakers may offer objective criticism of ESD operations and programs. The Board will not hear comments regarding any individual ESD staff member. The Board chair will direct the visitor to the procedures in Board policy KL - Public Complaints for Board consideration of a complaints involving a staff member. The association contract governing the employee's rights will be followed. A commendation involving a staff member should be sent to the superintendent, who will forward it to the staff member, his/her supervisor and the Board."

Description:  The Lane ESD Board of Directors has agreed to implement a consent agenda.  All items in the consent agenda are adopted by a single motion unless a member of the Board or the Superintendent requests that such item be removed from the consent agenda and acted upon separately.  

Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda.  

Back-up materials for consent agenda items are included in the agenda packet as needed.  Minutes of this meeting will reflect action on each item.  

If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda.   

BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below.
 

Description:  BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for August 2022.

Description: 

Each year, Americans observe National Hispanic Heritage Month from September 15 to October 15, by celebrating the histories, cultures and contributions of American citizens whose ancestors came from Spain, Mexico, the Caribbean and Central and South America.

The observation started in 1968 as Hispanic Heritage Week under President Lyndon Johnson and was expanded by President Ronald Reagan in 1988 to cover a 30-day period starting on September 15 and ending on October 15. It was enacted into law on August 17, 1988, on the approval of Public Law 100-402.

The day of September 15 is significant because it is the anniversary of independence for Latin American countries Costa Rica, El Salvador, Guatemala, Honduras and Nicaragua. In addition, Mexico and Chile celebrate their independence days on September 16 and September 18, respectively. Also, Columbus Day or Día de la Raza, which is October 12, falls within this 30 day period.

WHEREAS, each year, the United States observes National Hispanic Heritage Month by celebrating the culture, heritage and countless contributions of those whose ancestors were indigenous to North America as well as those who came from Spain, Mexico, the Caribbean, Central America and South America; and
WHEREAS, what began in 1968 as Hispanic Heritage Week under President Johnson and was expanded by President Reagan in 1988 to cover a 30-day period starting on September 15 and ending on October 15; and
WHEREAS, although too numerous to recognize individually by name, Hispanics and Latinos serve as civil rights leaders and community organizers, politicians, soldiers, educators, journalists, first responders, pioneers in art and science, healthcare professionals, athletes, inventors, entertainers and so much more; and
WHEREAS, Hispanics and Latinos continue their rich history of significant and diverse contributions to the cultural, educational, economic and political vitality of our communities;
NOW, THEREFORE, BE IT RESOLVED, that the Lane Education Service District hereby proclaims September 15th – October 15th, 2022 as Hispanic & Latino Heritage Month and encourage all residents to honor the rich diversity of the Hispanic and Latino communities and celebrate the many ways they contribute to our nation and society.

Description:  The Board and Superintendent Scurto will review their working agreements and renew the agreements for the 2022-23 school year.

Description:  The Board of Directors of Lane ESD will review the 2021-22 Lane ESD Board Committee and District Assignments, discuss, and affirm assignments for the 2022-23 school year.  This item was first discussed at the August 2022 meeting. The proposed 2022-23 Lane ESD Board Member District and Committee assignments is attached.

The Equity Design Team representative is the Board Chair.

Description:  Effective August 19, 2021 employees will be provided paid time off staff to obtain COVID 19 vaccination.

1. Time off for obtaining COVID 19 vaccination must be scheduled at a time that does not interrupt classroom instruction and subject to supervisor approval.
2. When necessary to avoid program disruption, supervisors may authorize additional work time for the purpose of obtaining vaccination.

1. To access the pool the employee must have first used 5 days of from their own sick leave for COVID related absences or have exhausted their sick leave; access to the pool will be coordinated with Worker’s Compensation benefits, PERS disability benefits and short or long term disability benefits.
2. Except as provided in 4.f., the maximum that an individual employee may draw from the pool is 10 days.
3. Employees are not required to repay the COVID19 leave pool.
4. Employees must provide a written request to access the COVID19 leave pool along with associated documentation (e.g. vaccination dates, instruction to quarantine, confirmation of COVID19 illness). The request may be made at any time during the year that the employee has used 5 days of from their own sick leave for COVID related absences or has exhausted their sick leave resulting in unpaid leave status. 
5. Employees may submit a request access to the pool for COVID related absences not specifically anticipated above for consideration.
6. To minimize employee leave without pay, hours remaining in the pool will be allocated to employees who have applied to the pool and continue to have unpaid leave even after accessing the pool.
7. All requests to access the pool must be made by within 30 days of the employees last working day of the 2021-22 fiscal year.

Employees with vaccine exceptions who are assigned remote work as a method to mitigate risk and maintain safety in the workplace, will be provided 30 day notice of placement on unpaid leave in the event that the District no longer has a remote work assignment and safety considerations continue to prevent an in person assignment. 

Description:  Superintendent Scurto will provide an update in legislative activities if there are any updates.

Description:  The Board of Directors of Lane ESD will discuss the method of evaluation of the superintendent for the 2022-23 school year.  In previous years, the Board has used the OSBA Superintendent Evaluation Tool, revised in 2017. 

The Board will discuss what groups they would like to gather input from for the purposes of evaluating Superintendent Scurto.  The Board will also confirm the timeline for collecting data and completing the evaluation.

Description: 

OSBA is inviting Board Members to learn about OSBA's legislative agenda and to provide input on how OSBA can best meet districts' needs.

OSBA has revitalized the traditional Fall Regional Meetings to continue conversations and engage with OSBA members from across the state. 

At the OSBA Legislative Roadshow, individual Board Members will have the chance to:

• Meet the region’s Legislative Policy Committee representative
• Ask questions and share how OSBA can better serve districts
• Hear the latest update from the Capitol
• Find out about OSBA’s legislative priorities and principles and OSBA’s legislative agenda

Description:  The Board of Directors will receive an update from the Land Acknowledgement subcommittee on the development of a Land Acknowledgement.

Description:  Superintendent Scurto will discuss a proposed change to BBB-AR Board Advisor and Liaison Administrative Rule.   

Description:  Superintendent Scurto will provide an update on construction projects at the Main Campus and the Westmoreland Campus.  

Description:  United Way's annual Community Breakfast is a chance to hear about inspiring work happening locally to help kids succeed while connecting with fellow advocates and volunteers! This year, participants will hear from Angela Williams, United Way Worldwide’s President and CEO and learn about new programs and investments helping kids across Lane County thrive.

The event is scheduled for October 5, 7:30 a.m.  A virtual option is available.  A table seats 8, and is $160.

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Description:  Board members are invited to send agenda items to be considered for the next board meeting.  Please call or email to the Board Chair or Superintendent.

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Description:  Lane School Parent Night, September 14, 2022

Description:  09/14/2022 - Lane School Parent Night/Open House
10/10-14/2022 - National School Lunch Week
10/27/2022 - OSBA Fall Regional: Legislative Roadshow at Lane ESD
11/11-14/2022 - OSBA Fall Convention
11/14-18/2022 - American Education Week

Lane ESD Workshops and Training

Description:  Bethel - third Wednesday of each month.
Blachly
Creswell - second Wednesday of each month at 7:00 PM
Crow-Applegate-Lorane
Eugene
Fern Ridge
Junction City - 4th Monday of the month
Lowell
Mapleton - meets on the third Wednesday of each month, except for December.
Marcola
McKenzie
Oakridge - 2nd Monday at 6:00 p.m.
Pleasant Hill
Siuslaw - meet the second Wednesday of each month
South Lane 
Springfield - 2nd and 4th Mondays of each month