March 3, 2020 at 6:00 PM - Regular Meeting
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1. Call Regular Meeting To Order
Presenter:
Board Chair
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2. Welcome
Description:
Guests attending
the meeting will be introduced.
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3. Public Participation
Description:
This is an opportunity for
the audience to address the Board on topics either on, or not on, the
agenda. There will also be opportunities
for the audience to comment on specific agenda items as the Board addresses
them.
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4. Agenda Review
Presenter:
Board Chair
Description:
The agenda will
be reviewed for changes or additions.
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5. Presentation: Assistive Technology Anna Shea, Lane School Behavior and Autism Consultant Trace Mansfield, Speech Language Pathologist and Assistive Technology Specialist
Presenter:
Anna Shea and Trace Mansfield
Description:
Anna Shea and Trace Mansfield will provide a presentation on Lane ESD's Assistive Technology services.
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6. Action Items
Presenter:
Board Chair
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6.A. Consent Agenda
Presenter:
Board Chair
Description:
The Lane ESD
Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted
by a single motion unless a member of the Board or the Superintendent requests
that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. 1. Lane ESD Board Meeting Minutes of February 5, 2019 2. Human Resource Report, dated March 1, 2019 3. Authorize Contracts for Licensed Staff for 2020-21 4. Authorize Contracts for Licensed, Administrative Staff for 2020-21 |
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6.B. Accept Financial Report for February 2020
Presenter:
Board Chair
Description:
BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Financial Report for February 2020.
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6.C. Accept 2018-19 Audit Report
Presenter:
Board Chair
Description:
The Board of Directors of Lane ESD Will act to accept the 2018-19 Audit, performed by Pauly, Rogers and Co., P.C. The full audit report can be found on the Lane ESD website at lesd.link/audit2018-19. BE IT RESOLVED that the Board of Directors of Lane ESD accept the 2018-19 Audit, as presented. |
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7. Discussion/Reports
Description:
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7.A. Legislative Update
Presenter:
Superintendent
Description:
Superintendent Scurto will provide an update in legislative activities if there are any updates.
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7.B. Superintendent Report
Presenter:
Superintendent
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7.C. Vision/Mission/Strategic Planning Process
Presenter:
Board Chair and Superintendent
Description:
The Board and Superintendent Scurto will discuss the Strategic Plan Process.
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7.D. Student Success Act
Presenter:
Superintendent Scurto
Description:
Superintendent Scurto will discuss current activities under the Student Success Act.
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7.E. Board Email Accounts
Presenter:
Board Chair
Description:
OSBA recommends board members “use a district-provided email”. This way the
email will travel through the district’s system and be saved. Board emails are public documents and
must be kept for a minimum of 3 years. This includes
any board related emails that come to personal accounts. If
there is a public records request, board members would need to provide these
emails. OSBA recommends the district to manage these
documents/emails rather than board members tracking on personal accounts.
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7.F. Board Participation at the 2020 OAESD Spring Conference
Presenter:
Board Chair
Description:
The conference is scheduled for May 11-12, 2020, at the Sunriver Resort.
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7.G. United Way Community Celebration Dinner
Presenter:
Board Chair
Description:
The board will discuss participation in this event, scheduled for the evening of Wednesday, March 18, 2020. The event will be held at The Graduate in Eugene, 5:00-8:00 p.m. United Way's annual Community Celebration recognizes the individuals and businesses
who’ve been instrumental in helping ensure kids can be successful in
school and life over the past year. |
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7.H. Land Acknowledgement
Presenter:
Board Chair, Director Wilde
Description:
Director Wilde would like to discuss integrating a Land Acknowledgement into the Board meeting process.
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7.I. OAESD Officer Council Nominations
Presenter:
Board Chair
Description:
Director Rose Wilde currently serves on the OAESD Executive Committee. While the Lane ESD Board cannot have a second person serving on the OAESD executive team, the Lane ESD Board could nominate any ESD's board member from anywhere in the state. The Board will discuss if they would like to nominate any ESD's board member for the OAESD Officer Council.
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7.J. Policy and Administrative Rule First Reads
Presenter:
Board Chair
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7.J.1. BBF - Board Member Standards of Conduct
Description:
Revised language changes based on recommendations from OSBA.
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7.J.2. ECACB - Unmanned Aircraft System (UAS) a.k.a. Drone
Description:
The revisions in this policy reflect changes in federal law, Senate Bill 581 (2019) and meets PACE insurance requirements.
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7.J.3. GBA - Equal Employment Opportunity
Description:
House Bill 2341 (2019) makes it an unlawful employment practice for an employer to deny employment opportunities, fail to make reasonable accommodations, or take certain actions because of known limitations of an employee or applicant's pregnancy, childbirth, or related medical condition. The bill provides exemptions for a reasonable accommodation that requires significant difficulty or expense that imposes an undue hardship on ESD operations. It exempts an ESD with fewer than six employees.
Additionally, Senate Bill 479 (2019) made ORS 659A.082 part of the definition of workplace harassment involving discrimination of an employee's service in a uniformed service. |
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7.J.4. GBEA - Workplace Harassment
Description:
This policy is a new policy and is required, according to the OSBA Policy Update.
Senate Bill 479 (2019) institutes a requirement for all public employers to adopt policy prohibiting "workplace harassment" which means "conduct that constitutes discrimination prohibited by ORS 659A.030, including conduct that constitutes sexual assault or that constitutes conduct prohibited by ORS 659A.082 or 659A.112". This legislation requires new board policy and an administrative regulation (AR) to support implementation of this law. A complaint may be filed through the new complaint process, with the Bureau of Labor and Industries, or under any other available law. |
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7.J.5. GBEA-AR Workplace Harassment Reporting and Procedure
Description:
See Policy Update description for item 7.F.4. GBEA - Workplace Harassment description, above.
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7.J.6. JGAB - Restraint or Seclusion
Description:
The State Board of Education adopted revisions to the applicable restraint and seclusion Oregon Administrative Rules to reflect Senate Bill 963 (2019) and clarify the complaint procedure.
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7.J.7. JHCD_JHCDA - Medications
Description:
Senate Bill 665 (2019) gives an ESD (that operates a school) the option to provide and administer naloxone or any similar medication that is designed to reverse an overdose of an opiod drug. Lane ESD does not plan to administer this drug, so language including the administration of this drug has not been included. Lane ESD will review and adopt other recommended changes.
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7.J.8. JHCD_JHCDA - AR - Medications
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7.J.9. JHFE - Reporting of Suspected Abuse of a Child
Description:
Senate Bill 155 (2019) amended statute on reporting suspected sexual conduct and suspected child abuse. SB 155 assigned investigative responsibilities to ODE for non-licensed employees for reports of suspected sexual conduct and investigative responsibilities to TSPC for employees licensed through TSPC. The SB redefines sexual conduct, adds a definition for student in relation to sexual conduct, amends reporting requirements, makes volunteers subject to law, and maintains applicability to contractors and agents. The SB requires ESDs to designate a licensed administrator and alternate licensed administrator for each school building assigned to receive reports of suspected abuse or suspected sexual conduct, their contact information, and other required information found in the amended policies and administrative regulations. In cases of suspected abuse, the ESD must also post contact information for the local Department of Human Services office. Nothing in the bill prevents an ESD from conducting their own investigation and acting on information gained from the investigation prior to completion of an investigation and determination from another agency. |
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7.J.10. JHFE-AR Reporting of Suspected Abuse of a Child
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7.J.11. JHFF/GBNAA - Reporting of Suspected Sexual Conduct with Students
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7.J.12. JHFF/GBNAA - AR - Reporting of Suspected Sexual Conduct with Students
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8. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
The
directors of Human Resources and Title Programs, Technology, and School Improvement will provide reports to the Board on matters of interest
concerning his/her area of responsibility. Technology: Technology services is in the middle of the e-Rate filing window, where
we have posted three RFPs in order to make internet circuit improvements
for five of the districts we serve. Christina Okesson does all the
work on keeping the applications organized and clear so that come March
13th the applicants can be reviewed. Our new Network Administrator,
Kevin Murray started in the middle of February so this should give just
enough time for him to get his bearings and help with the upgrades
moving forward. The work that Christina does filing e-Rate is very
crucial to keeping the services we provide to the districts cost
effective long term. Connected Lane County: This weekend, nine teams made up of almost forty students from Lane
County gathered at Wayfair Springfield to compete in the first-ever
“codeORcreate” hackathon. The hackathon was a joint effort by Connected
Lane County and Wayfair Springfield to increase student involvement in
CS and visual design. The teams worked hard over Saturday and Sunday to
create websites, games, and digital ad campaigns that helped shine light
on social issues—diversity in CS, cyberbullying, tutoring help for
students, and pollution. The event culminated in a presentation from
each team which showed off their hard work, with parents and members of
the community coming to see the showcase. Judges decided winners in each
category. All teams walked away with prizes for their efforts, with
Best-in-Show prizes going to teams from Siuslaw High School and McKenzie
River Community School. Both Wayfair and Connected Lane County are
excited to host this event next year and see more of the amazing work
made possible by Lane County students.
Photos from the event can be downloaded here: https://send.firefox.com/download/4c163ccaabd894ba/#adF2BYZxphBNPcuGQPBX4A |
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9. Board Member Reports and Comments
Presenter:
Lane ESD Board, Liaisons, Advisors
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9.A. Board Member Reports
Presenter:
Lane ESD Board
Description:
As Board Members prepare their comments or reports, please
consider the
following questions:
1. What programs did I visit over the last month? What committees did I participate in? 2. What is the connection to the LESD services and programs to the component districts or community? 3. What significance or meaning does the activity have to the broader community? And 4. What are the next steps or follow-up activities planned? Linda Hamilton Leslie Harris Nora Kent
Vanessa TruettRose Wilde Erin Zygaitis
Scott Linenberger, Superintendents' Council AdvisorEmilio Hernandez, Community Advisor Mike Anderson, Liaison, Creswell School District Mark Boren, Fern Ridge School District |
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9.B. Agenda Planning
Presenter:
Board Chair
Description:
Board members are invited to send agenda items to
be considered for the next board meeting. Please call or email to the Board Chair or
Superintendent.
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10. Announcements/Correspondence
Presenter:
Board Chair
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10.A. Acknowledgements and Recognition
Presenter:
Superintendent Tony Scurto
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10.B. Kudos
Presenter:
Administrators
Description:
Thank you to those who took the time to
acknowledge co-workers/staff with kudos. Employees and Board members can submit a "kudo" any
time during the month. To submit a kudo visit: www.lesd.k12.or.us/forms/kudos.html
Kudos to: Mary Griswold Reported by: Jessie George Reason: For setting up the lodging and car for our CPS training in Portland. Thank you! Kudos to: Jeannette Reported by: Cameron Reason: Over the last couple months I've interacted with Jeannette for reasons both trivial ("can I get root beer in the vending machine?") and not-so-trivial ("there's a problem with my paycheck"). She's treated both occasions with equal amounts of commitment and follow-through and made me feel respected and appreciated. Kudos to: Cameron Yee Reported by: Heidi Rebar Reason: Thank you for always being so helpful with technology and your willingness to come and take photos of STEM workshops. Kudos to: Brad Johnston Reported by: Heidi Rebar Reason: Thank you for cutting the boards for our Physics workshop! Kudos to: MEP Staff Reported by: Ana Arias Reason: The entire MEP staff has done an incredible job supporting our students and families. I am inspired by the heart that they put into all aspects of their work. Go, team! Kudos to: Olivia Goodheart Reported by: Carol Knobbe Reason: Thanks for submitting a facilities ticket when you noted that check maintenance light on in the Camry! This helps ensure that vehicles are safe by addressing issues promptly. Kudos to: Maj Bonnet Reported by: Tony Scurto Reason: Maj's Loki's Golden Knights Chess Team competed in a chess tournament at Willamette HS. This may have been Lane School's first interscholastic competition! And the students displayed great sportsmanship and team support! Way to go Coach Bonnet! Kudos to: Chris Antonetti
Reported by: Carol Knobbe Reason: Thank you for the help in setting up for the January board meeting! Kudos to: Carlos Sequeira Reported by: Carol Knobbe Reason: Much appreciation for your
help in note taking for the January board meeting.
Kudos to: Special Education Supervisors Reported by: Carol Knobbe Reason: Thanks to all for your assistance as we configured the new evaluation system. Special thanks to Renee, Sue, and Annie for attending the majority of meetings, your attention to details,and good questions. Kudos to: Holiday Elves Reported by: Carol Knobbe Reason: Thanks to many staff who helped with December festivities: Michelle Martin - Giving Tree tag Thanks to everyone who contributed gifts, food
items, and bid on ornaments!
Kudos to: Kim Scarrow and Annin Ramsing Reported by: Sue Mathisen Reason: Thanks to Thurston High School Teacher, Annin Ramsing and IA Kim Scarrow for providing support to the Transition Program on Friday, 1/10/20 when it was short-taffed. Your flexibility and teamwork is much appreciated! Reported by: Annie Whiddon Reason: Michael has actively recruited instructional assistant applications that have resulted in several great hires to work in our classrooms. Kudos to: Michael Stockton Reported by: Renee Beard Reason: For continuing to recognize our hiring needs and referring new employees! Kudos to: Jeannette Crocker, Michelle Martin Reported by: Tony Scurto Reason: For help with last minute copies and name plates for the January Superintendent Council meeting! Thanks! |
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10.C. Announcements
Presenter:
Board Chair
Description:
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10.C.1. Lane ESD Board Member Activities and
Opportunities
Description:
OSBA Summer Board Conference - July 10-12, 2020 PACE Day 2020 - April 16, 2020 Bookfest Oakridge Elementary - May 18th from 12:30-2:30 Lundy Elementary - May 27th from 1:15-2:15 Prairie Mountain - May 28th from 8:15-10:30 Guy Lee Elementary - May 29th 9-12:20 Two Rivers Dos Rios - June 2nd from 11:40-2:40 Mapleton Elementary - June 3rd 12:30-1:30pm Bohemia Elementary - June 4th from 9-1pm Siuslaw Elementary - June 5th from 9-2pm Triangle Lake Charter - June 8th from 2-3 Dorena Elementary - TBD |
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10.C.2. Component District Board Meeting Dates
Description:
Bethel - March 9, April 13 & 27, May 11, June 8 & 22
Blachly - March 18, April 15, May 20, June 17 Creswell - March 11, April 8, May 13, June 10 Crow-Applegate-Lorane - March 19, April 16, May 21, June 18 Eugene - March 4 & 18, April 22, May 6 & 20, June 3 & 17 Fern Ridge - March 9 & 16, April 20, May 18, June 15 Junction City - March 16, April 27, May 18, June 22 Lowell - March 9, April 6, May 4, June 22 Mapleton - March 18, April 8, May 13, June 10 Marcola - March 9, April 13, May 11, June 15
McKenzie - March 18, April 15, May 20, June 17
Oakridge - March 9, April 13, May 11, June 8Pleasant Hill - March 9, April 6 & 20, May 4 & 18, June 1 & 22 Siuslaw - March 11, April 15, May 13, June 17
South Lane - March 9 & 10, March 16, April 7 & 20, May 4, June 1 Springfield - March 9, April 13 & 27, May 11, June 8 & 22 |
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10.C.3. Lane ESD and Component District Professional Development Activities for Educators
Description:
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11. Adjournment
• The next regular meeting is scheduled to be held Tuesday, April 7, 2020, at the Lane ESD Administrative Offices, 1200 Hwy 99N. A Budget Preview Session will be held prior to the next regular Board of Directors meeting, 5:00 p.m., April 7, 2020. |