September 27, 2016 at 6:00 PM - Regular Meeting
| Agenda |
|---|
|
1. Call Regular Meeting To Order
|
|
2. Welcome
Description:
Guests attending
the meeting will be introduced.
|
|
3. Public Participation
Description:
This is an opportunity for
the audience to address the Board on topics either on, or not on, the
agenda. There will also be opportunities
for the audience to comment on specific agenda items as the Board addresses
them.
|
|
4. Agenda Review
Presenter:
Chair Chris Culver
Description:
The agenda will
be reviewed for changes or additions.
|
|
5. Presentation: Connected Lane County
Presenter:
Heidi Larwick
|
|
6. Action Items
Presenter:
Chair Chris Culver
|
|
6.A. Consent Agenda
Presenter:
Chair Chris Culver
Description:
The Lane ESD
Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted
by a single motion unless a member of the Board or the Superintendent requests
that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. (1) Approve Board Minutes of August 11, 2016 (attachment) BE IT RESOLVED that the Board of Directors of Lane ESD approves the minutes of its meeting August 11, 2016, as submitted. (2) Approve Board Minutes of September 8, 2016 (attachment) BE IT RESOLVED that the Board of Directors of Lane ESD approves the minutes of its meeting September 8, 2016, as submitted. (3) Accept Monthly Human Resources Report and Approve Personnel Recommendations (attachment) BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Monthly Human Resources Report dated September 23, 2016. (4) Approve Grants and Contracts Awarded to Lane ESD BE IT RESOLVED that the Board of Directors of Lane ESD approves grants and contracts awarded to Lane ESD according to the report dated September 2016 (attached). |
|
6.A.1. Approve Minutes of August 11, 2016
Presenter:
Chair Chris Culver
Description:
BE IT RESOLVED that the Board of
Directors of Lane ESD Approves the Minutes of August 11, 2016.
|
|
6.A.2. Approve Minutes of September 8, 2016
Presenter:
Chair Chris Culver
Description:
BE IT RESOLVED that the Board of
Directors of Lane ESD Approves the Minutes of September 8, 2016.
|
|
6.A.3. Accept Human Resources Report dated September 22, 2016
Presenter:
Chair Chris Culver
Description:
BE IT RESOLVED that the Board of
Directors of Lane ESD accepts the Human Resources Report dated September 22, 2016.
|
|
6.A.4. Approve Grants and Contracts Awarded to Lane ESD
Presenter:
Chair Chris Culver
Description:
BE IT RESOLVED that the Board of
Directors of Lane ESD accepts the Grants/Contracts Awarded report dated September 2016.
|
|
6.B. Accept Financial Report for August 2016
Presenter:
Chair Chris Culver
Description:
BE IT RESOLVED that the Board of
Directors of Lane ESD accepts the Financial Report for August 2016.
|
|
6.C. Accept Policy Updates
Presenter:
Chair Chris Culver
Description:
BE IT RESOLVED that the Board of
Directors of Lane ESD accepts the Policy Updates as first read at the August 11, 2016 Board of Directors meeting.
|
|
6.C.1. GBM - Staff Complaints
Description:
The Legislature passed House Bill (HB) 4067 in 2016 effectively changing
the Whistleblowing section in the Oregon Revised Statute and added new
provisions for whistleblowers. Due to the new provisions for
whistleblowers, OSBA created a new separate required sample policy, GBMA
- Whistleblower, and revised the policy language in policy GBM - Staff
Complaints.
|
|
6.C.2. GBMA - Whistleblower
Description:
The Legislature passed House Bill (HB) 4067 in 2016 effectively changing
the Whistleblowing section in the Oregon Revised Statute and added new
provisions for whistleblowers. Due to the new provisions for
whistleblowers, OSBA created a new separate required sample policy, GBMA
- Whistleblower, and revised the policy language in policy GBM - Staff
Complaints.
|
|
6.C.3. GCDA/GDDA - Criminal Records Checks/Fingerpinting
Description:
The reference to the Employment Department has been updated to reflect
the Oregon Department of Education, Child Care Division as the agency
responsible for establishing rules for criminal record checks and
fingerprinting, for all contractors and/or their employees providing
service to the ESD.
|
|
6.C.4. JFC - Student Conduct
Description:
The added language in sample policies JFC - Student Conduct and JG -
Student Discipline was recommended by OSBA legal staff in response to
cases and conversations at a recent School Law Conference. The language
offers an option for the ESD to apply student conduct expectations and
rules on discipline to students while they are traveling to and from
school, at the bus stop, at ESD or school-sponsored events, while at
other schools operated by the ESD and while off campus, whenever such
conduct causes a substantial and material disruption of the educational
environment or the invasion of rights of others.
|
|
6.C.5. JG - Student Discipline
Description:
The added language in sample policies JFC - Student Conduct and JG -
Student Discipline was recommended by OSBA legal staff in response to
cases and conversations at a recent School Law Conference. The language
offers an option for the ESD to apply student conduct expectations and
rules on discipline to students while they are traveling to and from
school, at the bus stop, at ESD or school-sponsored events, while at
other schools operated by the ESD and while off campus,
|
|
6.C.6. JHCDA - Prescription Medications
Description:
Senate Bill (SB) 875, passed in the 2015 Legislative session, requires
modification to Oregon Administrative Rule (OAR)581-021-0037. SB 875
directed the State Board of Education to adopt rules under which school
personnel may administer medications that treat adrenal insufficiency to
students experiencing symptoms of adrenal crisis; these rules have been
adopted and revisions to board policy JHCDA and its administrative
regulation, JHCD/JHCDA-AR are included in this update.
|
|
7. Discussion/Reports
Description:
Strategic Plan Report |
|
7.A. Lead in Water
Presenter:
Superintendent Larry Sullivan, Assistant Superintendent Carol Knobbe
Description:
This agenda item was requested by Director Wilde. The Board will discuss lead in water sources on ESD campuses.
|
|
7.B. Board Member Conference Attendance
Presenter:
Chair Chris Culver, Superintendent Larry Sullivan
Description:
The Board will discuss attendance at the 2016 OSBA Fall Conference, other upcoming professional development activities, costs of conference attendance.
|
|
7.C. Board Member Goal Setting
Presenter:
Chair Chris Culver, Superintendent Larry Sullivan
Description:
This discussion is to follow up on goal setting activities from the August 11, 2016 Board Retreat. Board members will share their finalized goals for 2016-17.
|
|
7.D. Board Elections
Presenter:
Chair Chris Culver, Superintendent Larry Sullivan
Description:
Superintendent Sullivan will provide an update following his meeting with Lane County staff regarding the rising costs of Board elections.
|
|
7.E. Lane ESD Welcome Back
Presenter:
Chair Chris Culver, Superintendent Larry Sullivan
Description:
Board members and Superintendent Sullivan will debrief the Welcome Back event held on August 31, 2016 at the Springfield Armory.
|
|
7.F. Legislative Update
Presenter:
Superintendent Sullivan
Description:
Superintendent Sullivan will provide an update in legislative activities.
|
|
7.G. Component District Board Visit
Protocols
Presenter:
Chair Chris Culver, Superintendent Larry Sullivan
Description:
The Board and Superintendent will discuss and review Component District Board Visit Protocols.
|
|
7.H. Local Service Plan Report
Presenter:
Chair Chris Culver, Superintendent Larry Sullivan
Description:
The Board and Superintendent will discuss the Local Service Plan report process.
|
|
7.I. Strategic Plan Report
Presenter:
Superintendent Larry Sullivan
Description:
Superintendent Sullivan will discuss the Strategic Plan Report.
|
|
7.J. Policy Updates - First Reads
Presenter:
Chair Chris Culver, Superintendent Larry Sullivan
|
|
7.J.1. BBAA - Individual Board Member Authority and Responsibilities
Description:
OSBA Policy Services is conducting a review and rewrite of the generic samples and recently completed review of section A/B (Board Governance). OSBA recommends the policy updates included in this update.
|
|
7.J.2. BBC - Board Member Resignation
Description:
OSBA Policy Services is conducting a review and rewrite of the generic
samples and recently completed review of section A/B (Board Governance). OSBA recommends the
policy updates included in this update.
|
|
7.J.3. BD-BDA - Board Meetings
Description:
OSBA Policy Services is conducting a review and rewrite of the generic
samples and recently completed review of section A/B (Board Governance). OSBA recommends the
policy updates included in this update.
|
|
7.J.4. BDC - Executive Session
Description:
OSBA Policy Services is conducting a review and rewrite of the generic
samples and recently completed review of section A/B (Board Governance). OSBA recommends the
policy updates included in this update.
|
|
8. Superintendent's Comments/Information
Presenter:
Superintendent Larry Sullivan
|
|
8.A. Superintendent's Report
Presenter:
Superintendent Larry Sullivan
|
|
9. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
The
directors of Special Education, Business Services, and Instruction, Equity & Partnerships will
be available to provide an oral report to the Board on matters of interest
concerning his/her area of responsibility.
|
|
10. Board Member Reports and Comments
Presenter:
Lane ESD Board, Liaisons, Advisors
|
|
10.A. Board Member Reports
Presenter:
Lane ESD Board
Description:
As Board Members prepare their comments or reports, please
consider the
following questions:
1. What programs did I visit over the last month? What committees did I participate in? 2. What is the connection to the LESD services and programs to the component districts or community? 3. What significance or meaning does the activity have to the broader community? And 4. What are the next steps or follow-up activities planned? Alan Contreras Chris Culver, Chair Sherry Duerst-Higgins Linda Hamilton Joel Robe Vanessa Truett Rose Wilde Aaron Brown, Superintendents' Council Advisor Emilio Hernandez, Community Advisor Erik Bishoff, Liaison, Springfield Public Schools Derek Pennel, Liaison, Blachly School District |
|
10.B. Agenda Planning
Presenter:
Chair Chris Culver
Description:
Board members are invited to send agenda items to
be considered for the October 25, 2016 board meeting. Please call or email to the Board Chair or
Superintendent by Monday, October 10, 2016
|
|
11. Announcements/Correspondence
Presenter:
Chair Chris Culver
|
|
11.A. Acknowledgements and Recognition
Presenter:
Superintendent Larry Sullivan
Description:
At their September 12, 2016 Board Meeting, the Springfield Public Schools Board appointed Lane ESD
Board's Community Advisor Emilio Hernandez to its Board of Directors.
Congratulations, Emilio! To learn more, see the Register-Guard's article: http://registerguard.com/rg/news/local/34790879-75/hernandez-selected-to-springfield-school-board.html.csp |
|
11.B. Kudos
Presenter:
Superintendent Larry Sullivan
Description:
Technology
Administration A big thank you Brenda Jones for assisting countless employees during open enrollment and following up with the 32 employees who missed the ESD's "soft" enrollment deadline. Thanks to Brenda's efforts 100% of employees met the OEBB deadline for insurance enrollment. Special Education |
|
11.C. Announcements
Presenter:
Chair Chris Culver
Description:
A.
Lane ESD
and Component Districts Professional Development Activities for Educators
- Next Generation Science Standards Grades 3-5, September 28, 2016 - Studying Skillful Teaching, Module 2: The Essential Elements of Unit/Lesson Design (3-day module), Part III, September 30, 2016 - Introduction to the Next Generation Science Standards Grades K-2, October 5, 2016 - K-2 Beyond the Textbook: Quick Ideas to Liven Up Math Class, October 6, 2016 - Grade 3-5 Beyond the Textbook: Quick Ideas to Liven Up Math Class, October 6, 2016 - Studying Skillful Teaching, Module 4: High Expectations Teaching (3-day module), Part III, October 14, 2016 - Studying Skillful Teaching, Administrator Course: Analyzing Teaching for Student Success (7-day module), Days 4-7 of 7, October 19, November 16, December 12, 2016 and January 31, 2017 - Secondary NGSS: Anchor Phenomena, October 25, 2016 - Fuel Lane Secondary Math: Using Smarter Balanced Data to Impact the Classroom, October 26, 2016 - Effective Strategies for Grade K-5 Teachers to Support English Learners, November 8, 2016 - Studying Skillful Teaching, Module 5: Principles of Learning, November 15, 2016 - SBAC Math Impact for Grades 3-5, November 18, 2016 - Next Generation Science Standards Framework for Grades 3-5, November 23, 2016 - Fuel Lane Secondary Math: What Can I Do Instead of Lecture? (Grades 5-8), November 29, 2016 - Fuel Lane Secondary Math: What Can I Do Instead of Lecture? (Grades 9-12), November 29, 2016 - Next Generation Performance Expectations for Grades K-2, November 30, 2016 - Next Generation Science Standards Engineering Grades 3-5, December 6, 2016 B. Lane ESD Board Member Activities and Opportunities - OSBA Fall Regional at Lane ESD, October 11, 2016 - NSBA 2016 Pacific Region Winter Meeting, October 14-16, 2016 - OAESD Summit, November 9, 2016 - OSBA 70th Annual Convention, November 10-13, 2016 - OSBA Board of Directors Meeting, November 13, 2016 - OSBA Board of Directors Meeting, March 17-18, 2017 - OSBA Legislative Policy Committee Meeting, March 18-19, 2016 C. Upcoming Conferences and Events - ODE/COSA Special Educators Conference, October 5-7, 2016 - Construction Utilities Career Day, October 13, 2016 - Board Members welcome! Check in at registration desk, join us for hotdog lunch! - COSA: Eric Jensen - Leading and Teaching with Poverty in Mind 2-Day Workshop, October 13-14, 2016 - Apprenticeship Open House, October 20, 2016 - Board Members welcome! Drop in from 6-7:30 p.m. - Oregon Leadership Network Fall Institute, November 4, 2016 - COSA: 2016 Oregon School Law Conference, November 30-December 2, 2016 - COSA: Oregon Whole Child Summit - Trauma Informed Practices, January 20, 2017 - COSA: OACOA/OASE Winter Conference, January 26-28, 2017 - COSA Annual Seaside Conference, June 21-23, 2017 |
|
12. Adjournment
• The next regular meeting is scheduled to be held Tuesday, October 25, 2016, at the Lane ESD Administrative Offices, 1200 Hwy 99N. |