March 29, 2016 at 6:00 PM - Regular Meeting
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1. Work Session
Presenter:
Superintendent Larry Sullivan, Assistant Superintendent Carol Knobbe, Business Services Director Dave Standridge
Description:
2016-17 Budget Preview with Board and Budget Committee
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2. Call Regular Meeting To Order
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3. Welcome
Description:
Guests attending
the meeting will be introduced.
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4. Public Participation
Description:
This is an opportunity for
the audience to address the Board on topics either on, or not on, the
agenda. There will also be opportunities
for the audience to comment on specific agenda items as the Board addresses
them.
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5. Agenda Review
Description:
The agenda will
be reviewed for changes or additions.
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6. Action Items
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6.A. Consent Agenda
Presenter:
Chair Anselmo Villanueva
Description:
The Lane ESD
Board of Directors has agreed to implement a consent agenda. All items in the consent agenda are adopted
by a single motion unless a member of the Board or the Superintendent requests
that such item be removed from the consent agenda and acted upon separately.
Generally, consent agenda items are matters which members of the Board agree are routine in nature and should be acted upon in one motion to conserve time and to enable the Board to focus on the other matters on the agenda. Back-up materials for consent agenda items are included in the agenda packet as needed. Minutes of this meeting will reflect action on each item. If any board member wishes to withdraw any consent group item, it will be moved to the appropriate section of the agenda. BE IT RESOLVED that the Board of Directors of Lane ESD adopts the consent group as submitted and listed below. (1) Approve Board Minutes of February 23, 2016 (attachment) BE IT RESOLVED that the Board of Directors of Lane ESD approves the minutes of its meeting February 23, 2016, as submitted. (2) Accept Monthly Human Resources Report and Approve Personnel Recommendations (attachment) BE IT RESOLVED that the Board of Directors of Lane ESD accepts the Monthly Human Resources Report dated March 23, 2016. |
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6.A.1. Approve Minutes of February 23, 2016
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6.A.2. Accept Human Resources Report dated March 23, 2016
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6.B. Accept Financial Report for February 2016
Presenter:
Chair Anselmo Villanueva
Description:
BE IT RESOLVED that the Board of
Directors of Lane ESD accepts the Financial Report for February 2016.
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6.C. Accept Policy Updates
Presenter:
Chair Anselmo Villanueva
Description:
The Board of Directors of Lane ESD will accept Policy Updates as first read at the February 23, 2016 meeting.
BE IT RESOLVED that the Board of Directors of Lane ESD accepts policy updates as submitted and as listed below. |
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6.C.1. BBFA - Board Member Ethics and Conflicts of Interest
Description:
The policy language was revised to better reflect the
statutory wording for the definition of “relative” from Oregon Revised
Statute 244.020(15) and from the Oregon Governments Ethics Law – A Guide
for Public Officials, published by the Oregon Government Ethics
Commission.
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6.C.2. BBFB - Board Member Ethics and Nepotism
Description:
The policy language was revised to better reflect the
statutory wording for the definition of “relative” from Oregon Revised
Statute 244.020(15) and from the Oregon Governments Ethics Law – A Guide
for Public Officials, published by the Oregon Government Ethics
Commission.
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6.C.3. GBC - Staff Ethics
Description:
The policy language was revised to better reflect the
statutory wording for the definition of “relative” from Oregon Revised
Statute 244.020(15) and from the Oregon Governments Ethics Law – A Guide
for Public Officials, published by the Oregon Government Ethics
Commission.
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6.C.4. GCAB - Personal Electronic Devices and Social Media
Description:
Staff
possession or use of personal electronic devices on ESD property, in ESD
facilities during the work day and while the staff is on duty in attendance at
ESD-sponsored activities may be permitted subject to the limitations set forth
in this policy and consistent with any additional school rules as may be
established by the superintendent.
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6.C.5. GCDA_GDDA - Criminal Records Check, Fingerprinting
Description:
During the 2015 Legislative session in House Bill
2412, Oregon Revised Statute (ORS) 342.232 was repealed. This statute
included language stating ESDs could hire non-licensed employees and
allow them to report to work pending the return of a state and national
criminal background check. This repeal was effective January 1, 2016.
OSBA staff met with the Oregon Department of Education to resolve
concerns about the repeal of the ORS.
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6.C.6. JFJC - Harassment/Intimidation/Bullying/Cyberbullying/Teen
Dating Violence/
Domestic Violence – Student
Description:
Senate Bill 790 (2015) added the term “domestic violence”
to new or existing, age-appropriate training programs for students in
grades 7 through 12 and for school employees. If the ESD operates a
school as part of its program, the revised law requires ESDs to include
notice of this policy in communication to students and parents, i.e.,
the school’s or ESD’s student/parent handbook. It further adds that the
ESD will cause the posting of the required posters, as provided by the
Oregon Department of Education when available, in clearly visible
locations in appropriate school campuses.
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6.C.7. KL - Public Complaints
Description:
In response to additional requests from OSBA members for
more guidance to boards, OSBA’s staff from the policy, labor and legal
departments met and added recommended language in the samples for board
policy KL - Public Complaints and KL-AR - Public Complaints Procedure.
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7. Discussion/Reports
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7.A. Work Session Report Out
Presenter:
Chair Anselmo Villanueva
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7.B. 2016-17 Meeting Calendar
Presenter:
Assistant Superintendent Carol Knobbe
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7.C. Lane ESD Board of Directors Professional Development Budget
Presenter:
Superintendent Larry Sullivan
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7.D. OAESD Spring Conference
Presenter:
Chair Anselmo Villanueva and Superintendent Larry Sullivan
Description:
The Board will discuss participation at the OAESD Spring Conference.
May 19-21, 2016, Eagle Crest Resort, Redmond, Oregon Registration Fee: $250 Vendor Table: $450 Hotel: $94+tax per night |
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7.E. NAACP Freedom Fund Dinner Report Out
Presenter:
Chair Anselmo Villanueva
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7.F. LCOG Member Appreciation Dinner Report Out
Presenter:
Chair Anselmo Villanueva
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7.G. Elections and Board Ethics
Presenter:
Assistant Superintendent Carol Knobbe
Description:
Tentative Discussion Item
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7.H. Better Oregon Campaign
Presenter:
Director Joel Robe
Description:
A Better Oregon is a coalition of parents, teachers, small businesses,
leaders and organizations who have come together to make sure we get the
schools and services we need by making large and out-of-state
corporations pay their fair share in taxes.
Director Robe would like the Board to discuss joining three other ESDs in support of the Better Oregon Campaign. The other three ESDs that have pledged support are Intermountain ESD, Linn-Benton-Lincoln ESD, and Multnomah ESD. |
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7.I. Budget Committee Meeting Date
Presenter:
Chair Anselmo Villanueva and Superintendent Sullivan
Description:
The Board will discuss moving the Budget Committee date to align with the May Board meeting. The meeting would move from May 17 to May 24.
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7.J. First Read: DI-AR (3) Fiscal Procedures and Responsibilities - Travel, Meals and Lodging
Presenter:
Chair Anselmo Villanueva
Description:
These guidelines and procedures were developed for Lane ESD employees and
Board members and are intended to provide guidance in the area of travel, meals and
lodging expenses. Lane ESD has a
responsibility to be fiscally prudent. Lane
ESD is also required to be in compliance with all laws, regulations and
auditing standards as established by the IRS, U.S Office of Management and
Budget and other governmental agencies.
IRS guidelines do not define a reimbursable expense. The guidelines only define which reimbursements are considered taxable or non-taxable to the employee. Lane ESD does not provide taxable reimbursements. The IRS guidelines are used to determine which expenses are non-taxable and therefore reimbursable. |
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8. Superintendent's Comments/Information
Presenter:
Superintendent Larry Sullivan
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8.A. Superintendent's Report
Presenter:
Superintendent Larry Sullivan
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9. Information from Administrative Staff
Presenter:
Administrative Staff
Description:
The
directors of Special Education, Business Services, and School Improvement will
be available to provide an oral report to the Board on matters of interest
concerning his/her area of responsibility.
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10. Board Member Reports and Comments
Presenter:
Lane ESD Board, Liaisons, Advisors
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10.A. Agenda Planning
Presenter:
Chair
Description:
Board members are invited to send agenda items to
be considered for the April 26, 2016 Board meeting. Please call or email to the Board Chair or
Superintendent by Monday, April 11, 2016.
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10.B. Board Member Reports
Presenter:
Lane ESD Board
Description:
As Board Members prepare their comments or reports, please
consider the
following questions:
1. What programs did I visit over the last month? What committees did I participate in? 2. What is the connection to the LESD services and programs to the component districts or community? 3. What significance or meaning does the activity have to the broader community? And 4. What are the next steps or follow-up activities planned? Chris Culver, Vice-Chair Sherry Duerst-Higgins Linda Hamilton Joel Robe Vanessa Truett Anselmo Villanueva, Chair Rose Wilde Todd Hamilton, Advisor Emilio Hernandez, Advisor Erik Bishoff, Liaison, Springfield Public Schools Twinkle Morton, Liaison, Fern Ridge School District Derek Pennel, Liaison, Blachly School District |
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11. Announcements/Correspondence
Presenter:
Superintendent Larry Sullivan
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11.A. Acknowledgements and Recognition
Presenter:
Superintendent Larry Sullivan
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11.B. Kudos
Presenter:
Lane ESD Administrators
Description:
School Improvement
Title Programs Migrant Education Coordinator, hosted a presentation "Pilas Family Literacy Program: A Community and School Partnership" at the March 11 COSA English Language Arts (ELA) Conference. Pilas is a great example of a Migrant Education Program (MEP) partnership with a very positive impact on families in the the program. Administration Thank you to Michelle Martin for support of Connected Lane County and most recently the STEM Hub. Michelle has been a great to our new CLC Director, Heidi Larwick and is now assisting the STEM Hub governance committee with hiring logistics. Special Education |
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11.C. Announcements
Presenter:
Chair Anselmo Villanueva
Description:
A.
Lane ESD
and Component Districts Professional Development Activities for Educators
- Studying Skillful Teaching, Module 3: Making Student Thinking Visible, April 1, 2016 - Studying Skillful Teaching, Module 4: High Expectations Teaching - day 3, April 5 & April 8, 2016 - Beyond the Textbook, Quick Ideas to Liven Up Math Class, April 8, 2016 - C2SL, April 19, 2016 - Studying Skillful Teaching, Module 3: Making Student Thinking Visible - day 3, May 6, 2016 - Studying Skillful Teaching, Module 3: Making Student Thinking Visible, June 27-29, 2016 B. Lane ESD Board Member Activities and Opportunities - 76th Annual NSBA Conference, Boston, MA April 9-11, 2016 - OSBA Legislative Policy Committee Hearing, April 22-23, 2016 - OAESD Spring Conference, May 19-21, 2016 - OSBA Board of Directors Meeting, June 17-19, 2016 - OSBA Summer Board Conference, July 15-17, 2016 C. Upcoming Conferences and Events - OLN Spring Leadership Institute, April 13, 2016, Eugene - Culinary Skills Challenge, April 30, 2016 - Brain Bowl, May 2, 2016 - Spelling Contest, May 18, 2016 - COSA Annual Seaside Conference, June 22-24, 2016 - STEM Festival at the Fair, July 22-24, 2016 |
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12. Adjournment
• The next regular meeting is scheduled to be held at 6:00 p.m. on Tuesday, April 26, 2016, at the Lane ESD Administrative Offices, 1200 Hwy 99N. |