October 28, 2021 at 10:00 AM - Executive Committee Meeting
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1. UNFINISHED BUSINESS
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2. MEETINGS
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2.A. Pending
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2.A.1. GMDA Annual Meeting
Rationale:
Attached find "Save The Date" information for GMDA Annual Confernece. The annual conference is scheduled for January 18-20 in San Antonio, TX. Breunig has been in contact with the organizers and they plan to have registration details online by Friday, October 29th. In past years we have approved up to 2 board members and 2 staff to attend.
Recommended Motion(s):
To send up to two staff and two directors to the GMDA Annual Conference January 18-20 in San Antonio, TX Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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2.A.2. NACD Annual Meeting
Rationale:
NACD Annual meeting is set for February 12-16, 2022 in Orlando, Florida. Early registration deadline is December 15th, in past years we have approved up to 2 board members and 2 staff to attend the conference.
Recommended Motion(s):
To send up to two staff and two directors to the NACD Annual Meeting February 12-16 in Orland, FL Passed with a motion by Board Member #1 and a second by Board Member #2.
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2.B. Reports
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3. MANAGEMENT ITEMS
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3.A. Directors Absence
Rationale:
Attached find absence requests from Directors Kavan and Sabatka from the September Board Meeting and Directors Thompson and Birkel from the October Meeting. Kavan was preparing equipment for harvest, Thompson had a work emergency, Birkel was harvesting and Sabatka was on his honeymoon.
Recommended Motion(s):
To approve Director Kavan's absence excuse from the September Board Meeting and Directors Thompson and Birkel from the the October Meeting. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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3.B. Monthly Education Program
Rationale:
We will be hearing from the Shell Creek Watershed Group.
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3.C. NACD Dues
Rationale:
Attached find the NACD Dues statement in the amount of $1,776.
Recommended Motion(s):
To pay our annual dues to NACD in the amount of $1,776.00 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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3.D. November Board Meeting
Rationale:
The November Board Meeting will be held at Schuyler High School on Monday, November 8th. Board meeting start time will be 5:00 p.m. Reminder that the November Meeting is a "Virtual Meeting"
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3.E. HWY 77/92 Update
Rationale:
Over the past couple of years, there has been quite a bit of discussion regarding the Hwy 77/92 and 109 intersection due to the danger of crossing 4 lanes of traffic and the fatal accidents at that location. I met with NDOT representatives this past week and was informed they will be making some changes to the highway as it crosses the Wanahoo dam in the near future.
First, within the next few weeks, the location of the 4-lane to 2-lane transition will be moved west to approximately the middle of the dam. This will allow for the 109 crossing to be a 2-lane crossing rather than a 4-lane crossing. Next, sometime next year, there are plans to install a roundabout at the current intersection and remove the blinking red/yellow lights. I will continue to keep the board updated as information is shared with me. |
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3.F. 2022 Board Meeting Zoom Policy Discussion
Rationale:
As we plan our monthly board meetings for 2022 we should have some discussion on how we want to handle the remote attendance options to the meetings.
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3.G. Census Redistricting - Update
Recommended Motion(s):
To approve the LPNNRD updated 2020 census sub-district boundary maps as presented and submit to the State for final approval Passed with a motion by Board Member #1 and a second by Board Member #2.
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4. EQUIPMENT
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5. PERSONNEL
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6. FINANCE
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6.A. Approval of Financial Reports
Rationale:
Grant will be available to go over our September Financial Statements.
Recommended Motion(s):
To approve September Financial Reports as presented and attached Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.B. Approval of Managers Time and Expense Sheets
Rationale:
Attached find Gottschalk's time and expense sheets.
Recommended Motion(s):
To approve Managers Time and Expense Sheets as attached Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.C. Accounts over 90 Days
Attachments:
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6.D. UBT - Line of Credit
Rationale:
Breunig has contacted Union Bank and Trust to start the renewal process on our Line of Credit that will renew December 1st. Union Bank will have the necessary paperwork ready for our November 8th Board Meeting.
A motion will be needed at Board Meeting to renew our $400,000 line of credit with Union Bank and Trust. |
