April 1, 2021 at 10:00 AM - Executive Committee Meeting
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1. UNFINISHED BUSINESS
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2. MEETINGS
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2.A. Pending
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2.B. Reports
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3. MANAGEMENT ITEMS
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3.A. Directors Absence
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3.B. Monthly Education Program
Rationale:
Chris Poole has developed a PDF form for directors to complete their expense forms. Chris or staff would be available to give a quick review and explanation of how to complete this form.
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3.C. HBE360 Contract Renewal
Rationale:
Attached find a proposed engagement letter for the fiscal years ending June 30, 2022 and 2023. HBE360 has proposed a minor increase (3%), but as was the case with the last two-year agreement. We can lock in that rate for both years of the engagement rather than our typical annual adjustment. Most other items are similar to previous agreements, as no substantial nature or scope of the work was proposed to be changed.
Recommended Motion(s):
To authorize Manager Gottschalk to sign a two year (July 1, 2021 thru June 30, 2023) letter of engagement with HBE360 realizing a 3% increase. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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3.D. Director iPad Needs
Rationale:
Last month the decision was made to begin reimbursing all directors for use of their personal computers/notebooks. We now need to see if there is any director who does not own a personal computer so we can procure an ipad or tablet for them.
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3.E. Lake Wanahoo Developments
Rationale:
Discussion regarding potential developments on LPNNRD's Lake Wanahoo Property.
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3.F. LPNNRD Insurance Review
Rationale:
I have checked with 6 neighboring NRDs and it looks like there are two main companies covering those six...Inspro and Harry A. Koch (Cornerstone Insurance Company). Each of the districts I contacted used one of these two companies. I have reached out to LARM to get a definite answer from them whether we will have the option of staying with them and should have an answer by board meeting.
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3.G. 2021 Requirement to Re-District Due to 2020 Census
Rationale:
The final information obtained from the 2020 census is reported to be out and official by August/September. Because we are currently voting "At Large" the district boundaries are not quite as defined as if we were 1:1. We last re-districted in 2020 and it did affect a couple of our sub-district representatives.
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4. EQUIPMENT
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4.A. Potential for FEMA Funding with 428 Funds
Rationale:
Chris Poole is looking into the potential of utilizing some of the FEMA 428 funds we have assigned for district equipment. Equipment would need to be purchased to assist with one of our projects damaged during the 2019 flood event. (Clear Creek or Wanahoo)
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5. PERSONNEL
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6. FINANCE
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6.A. Approval of Financial Reports
Rationale:
Grant will be available via conference call to review the February Financial Statements.
Recommended Motion(s):
To approve the February Financial Reports as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.B. Approval of Managers Time and Expense Sheets
Rationale:
Attached find Gottschalk's time and expense sheets.
Recommended Motion(s):
Motion to approve Managers Time and Expense Sheets- Attachment Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.C. Accounts over 90 Days
Attachments:
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6.D. Dodge County Farm Credit Leasing Service Correction
Rationale:
Information was received from the Dodge County Treasurer to inform us that a tax refund to Dodge County is needed. A tax roll correction was approve for Farm Credit Leasing Services. Dodge County is requesting $2,519.20 from the Lower Platte North NRD. The simplest method is to deduct these funds from our next payment from Dodge County. (see attachment)
Attachments:
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