October 1, 2020 at 10:00 AM - Executive Committee Meeting
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1. UNFINISHED BUSINESS
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1.A. Off Site Water Table Concerns Near Sand Creek
Rationale:
Our attorneys are preparing to file the summary judgment motion on the case and I am preparing to attend the October 14th mediation on behalf of the Lower Platte North NRD.
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2. MEETINGS
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2.A. Pending
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2.B. Reports
Rationale:
Hilger can report on the NARD Board Meeting held earlier in the week.
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3. MANAGEMENT ITEMS
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3.A. Directors Absence
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3.B. Monthly Education Program
Rationale:
Kyle Overturf will give the Annual Audit report at the October Board Meeting.
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3.C. LARM Annual Payment
Rationale:
Attached find our 2020-2021 Renewal Invoice from LARM for our Commercial Property Insurance in the amount of $73,004.
The amount is $871 more than the renewal proposal due to just adding our 2020 3/4 Ton Chevy that we just received.
Recommended Motion(s):
To make payment of $73,004 to LARM for our Commercial Property Insurance effective 10/1/20 - 10/1/21 as attached to the Executive Committee Minutes Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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4. EQUIPMENT
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5. PERSONNEL
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5.A. Education Coordinator Position
Rationale:
Our current I&E Coordinator Lacey Sabatka and her husband TJ are expecting their first child on January 2nd. When Kara Nelson left the decision was made to wait until a later date to replace her position. Knowing Lacey will be gone for a period of time beginning in January, I believe it is time to move forward on advertising for the new position.
I will be sharing a handout with a list of responsibilities currently being assumed by our single I&E position. It is my recommendation to create the position of Education Coordinator and change Lacey's position to Information Coordinator. This will allow us to continue to grow our information and education outreach to all individuals in our district, young and old, and promote the department's mission of informing our district, "Who we are, What we do, Why what we do is so important and Where we are located." We have budgeted for this position this year and discussion is requested.
Recommended Motion(s):
To create a new position of Education Coordinator and bring a full job description to the Board Passed with a motion by Board Member #1 and a second by Board Member #2.
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6. FINANCE
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6.A. Union Bank Line of Credit
Rationale:
I have been contacted by Union Bank inquiring if we would like to renew our line of credit. If so, I will work with the bank and our accountants to prepare the paperwork and have ready for our November meeting.
The Executive Committee directed Management to work with Union Bank and Trust on renewing our Line of Credit |
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6.B. Approval of Financial Reports
Rationale:
Attached find the August Financial Report. Grant will be available to go over the report with the Executive Committee.
Recommended Motion(s):
Motion to approve Financial Reports as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.C. Approval of Managers Time and Expense Sheets
Rationale:
Attached find Gottschalk's time and expense sheets.
Recommended Motion(s):
To approve Managers Time and Expense Sheets as attached Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.D. Accounts over 90 Days
Attachments:
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6.E. Fiscal Yer 2020 Audit
Rationale:
We are anticipating receiving the Annual Audit Report before Board Meeting. Kyle Overturn will be available at Board Meeting to discuss the Audit Report.
A motion will be needed at Board Meeting to accept and place on file the 2020 Audit Report as prepared and presented by Almquist, Malzahn, Galloway and Luth. |
