March 28, 2019 at 9:30 AM - Executive Committee Meeting
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1. UNFINISHED BUSINESS
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1.A. Off Site Water Table Concerns Near Sand Creek
Rationale:
No new updates.
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2. MEETINGS
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2.A. Pending
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2.A.1. GMDA Summer Conference
Rationale:
The GMDA Summer Conference will be held in Salt Lake City, June 5-7, 2019. Is there any Directors interested in attending?
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2.B. Reports
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3. MANAGEMENT ITEMS
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3.A. Directors Absence
Rationale:
Attached find Director Veskerna and Bailey's excuse of absence from the March Board Meeting.
Recommended Motion(s):
To approve Director Veskerna and Bailey's excuse of absence from the March Board Meeting. Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.B. Monthly Education Program
Rationale:
With the recent flooding, perhaps it would be a good idea to have staff provide an update on flooding damages and ongoing repair planning.
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3.C. Request for Proposals - Accounting
Rationale:
Attached is the scope of work for accounting services for our district. We are planning to advertise the RFP during April with review and potential interviews in May.
Recommended Motion(s):
To approve the scope of work for accounting services and start advertising for Request for Proposals. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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3.D. LPNNRD Flooding
Rationale:
Staff will update the Committee on the recent flooding throughout our district.
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3.E. Sponsorship Policy
Rationale:
We have had a request for individual sponsorship of portions of the Wanahoo Education building. I would like some discussion on this topic and how you would like staff to proceed.
Recommended Motion(s):
All donations to the Lake Wanahoo Education Building will be recognized but, will not be earmarked for specific items. Passed with a motion by Board Member #1 and a second by Board Member #2.
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4. EQUIPMENT
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5. PERSONNEL
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5.A. Personnel Sub-Committee Meeting Minutes
Rationale:
Attached are minutes from March 11, 2019 Personnel Sub-committee meeting. Discussion and motions are requested.
Plans are to approach staff raises/cost of living pay increases the same as we did last year. I will ask the Board to approve a total percentage rate and ALL staff (management and non-management) will be treated the same. Based on performance evaluations staff will receive a fixed dollar pay increase rather than a salary percentage increase.
Attachments:
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5.A.1. Maternity Leave
Rationale:
To add maternity to our leave policy
Recommended Motion(s):
To add maternity to our leave policy, by allowing 80 hours lump sum and allowing additional banked hours above existing cap. (8 hours per pay period/16 pay periods for a max of 128 hours). Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.A.2. Permanent Position of Wanahoo Supervisor
Recommended Motion(s):
To approve making the Wanahoo Supervisor position a permanent position. Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.A.3. Information and Education Department
Rationale:
Information and Education Department
Recommended Motion(s):
To approve the Information/Education salary to $55,000 with review in six months. Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.A.4. General Manager Evaluation
Rationale:
Annual General Manager formal evaluation move to May coordination with all other staff evaluations.
Recommended Motion(s):
To approve moving General Manager annual evaluation to May/June and to increase salary to match Assistant Manager salary $101,526 effective immediately. Passed with a motion by Board Member #1 and a second by Board Member #2.
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5.A.5. District First Update
Rationale:
To date 7 "District First" awards have been awarded.
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5.B. Wanahoo Staff
Rationale:
Staff plans to have Richard Mullen begin working at Wanahoo Recreation Area April 1, 2019 as Lead Technician. Richard will be scheduled to work 40 hours per week, April through October. Richard has worked at the park for 6 years and has extensive knowledge of the area and needs of the park. The following offer was proposed to Mr. Mullen and he has accepted:
- $ 14.00 per hour - Free camper pad provided in Wanahoo and Richard will only pay for estimated monthly electrical usage. Attached is job description and announcement for our part-time/full-time Wanahoo Recreation Technician position. It is our intention to hire 4-6 individuals to cover 120 work hours per week. We plan to advertise for 2 weeks and have individuals hired and ready to begin in early May.
Recommended Motion(s):
To approve hire of Richard Mullen as Lead Wanahoo Recreation Technician. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6. FINANCE
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6.A. Approval of Financial Reports
Rationale:
Grant will be available for a conference call at 10:15 a.m.
Recommended Motion(s):
To approve the February Financial Reports as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.B. Approval of Managers Time and Expense Sheets
Recommended Motion(s):
Motion to approve Managers Time and Expense Sheets- Attachment Passed with a motion by Board Member #1 and a second by Board Member #2.
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6.C. Accounts over 90 Days
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