November 2, 2017 at 9:30 AM - Executive Committtee Meeting
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1. UNFINISHED BUSINESS
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1.A. Offsite Water Table Concerns Near Sand Creek
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1.B. Ourada Lawsuit
Rationale:
Discussion on recent mediation and agreement pertaining to the Ourada issue. Jovan Lausterer will be present to explain and answer questions.
Ruzicka made the motion, seconded by Meduna, to go into Executive Session at 10:54 a.m., for the protection of public interest due to the potential for litigation and to authorize the following to stay: Legal Counsel Lausterer, Mountford, Gottschalk, Heimann and Breunig. Motion carried all members present voting aye. Ruzicka made the motion, seconded by Meduna, to go out of Executive Session at 11:25 a.m. Motion carried all members present voting aye.
Recommended Motion(s):
To accept the memorandum of understanding between the Ourada's and NRD which was reached on October 30th during the mediation meeting and signed by Chair Birkel Passed with a motion by Board Member #1 and a second by Board Member #2.
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2. MEETINGS
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2.A. Pending
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2.A.1. GMDA Annual Meeting
Rationale:
The Groundwater Management Districts Association Winter Conference will be held in Baton Rouge, Louisiana January 17-19 with a copy of the agenda attached to the Executive Committee Agenda. In the past we have sent up to two Directors and two Staff the conference.
Recommended Motion(s):
To authorize up to three staff and two directors to attend the GMDA Winter Meeting in Baton Rouge, Louisiana Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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2.A.2. NACD Annual Meeting
Rationale:
The National Association of Conservation Districts Annual Meeting will be held in Nashville, TN January 27-31, 2018. We normally allow attendance of up to two directors and two staff for this conference.
Recommended Motion(s):
To authorize up to two directors and two staff to attend the NACD Annual Meeting in Nashville, TN Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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2.B. Reports
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3. MANAGEMENT ITEMS
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3.A. Directors Absence
Rationale:
None |
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3.B. 457B Taxability issue
Rationale:
Pursuant to Kyle’s (from auditing firm) finding and communication about the required taxability of the 457B employer contributions that occur in the beginning of each year, Cindy feels it is best if we move immediately and get those also included on the 2017 W-2’s. To do this, we can do a fairly simple adjustment through payroll for those affected, on the 11/17 payroll, and be all set from there. The impact to the employees will be that they will have a small amount more taken out of that check for the necessary Social Security and Medicare taxes, so their net check will be a little smaller than usual, but the numbers should not be significant (basically, it’s 7.65% of the total employer contributions they received at the beginning of the year). The only issue this creates is for the two employees (Larry and John) that have retired this year. John has a payment yet to be paid to him this month which will allow for his check to be reduced by the proper amount. In Larry's case, it appears he will not have another payment made to him before the end of the year allowing for the reduction of $ 10.33 from his payment.
Recommended Motion(s):
To approve LPNNRD paying Larry Angle's portion of extra SS/MHI taxes totaling $ 10.33 for 2017. Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.C. WHS - CEO Program
Rationale:
We have been in contact with Wahoo High School regarding their CEO (Career Exploration Opportunities) program. This program allows high school seniors the opportunity to intern/job shadow local professional organizations for high school course credit. Gottschalk described the program and timetable for implementation.
Recommended Motion(s):
To approve moving forward with Wahoo Public Schools and their CEO program. Passed with a motion by Board Member #1 and a second by Board Member #2.
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3.D. Interlocal Agreement - Lower Platte Weed Management Area Association
Rationale:
The new Interlocal is necessary to the LPWMA as our current Nebraska non-profit and parent organization the Nebraska Great Plains Resource Conservation and Development is dissolving. This non-profit had also served as the financial custodian for the LPWMA. As spelled out in the new Inter-local, the Papio Missouri River NRD will now serve as the financial custodian for the WMA. The Interlocal will protect all members by not creating a separate entity while providing a structure for the Weed Management Area to continue to operate as it has since it was first organized in 2003. The intention is to have the new interlocal adopted and in place for the December 19th LPWMA meeting.
Recommended Motion(s):
To approve LPNNRD General Manager to sign interlocal agreement after approved by Legal Counsel Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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3.E. Monthly Education Program
Rationale:
The Newman Grove Science Club will give an update on the status of Shell Creek just prior to our November Board Meeting in Newman Grove. |
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3.F. Director Vacancy Sub-Committee Report
Rationale:
Director Sabatka will give the Director Vacancy Report. |
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3.G. Murren Lawsuit
Rationale:
Jovan will be present to discuss the recent lawsuit. Meduna made the motion, seconded by Sobota, to go into Executive Session for the protection of public interest due to the potential for litigation and to authorize the following to stay: Legal Counsel Lausterer, Mountford and Gottschalk. Motion carried all members present voting aye. Ruzicka made the motion, seconded by Meduna, to go out of Executive Session. Motion carried all members present voting aye. |
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3.H. Policy Discussion - Board Approval of Contracts
Rationale:
The issue of contract approval as additional action item at board meetings has been brought up for discussion. We are requesting input of the committee to see if there is a need to create Board Policy for approving all contracts initially at the committee level. |
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3.I. Gifford Update
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4. EQUIPMENT
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5. PERSONNEL
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6. FINANCE
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6.A. Approval of Financial Reports
Rationale:
Grant Nuttelmann, HBE, discussed the August and September Financial Statements on a conference call.
Recommended Motion(s):
Motion to approve the August and September Financial Reports as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.B. Approval of Managers Time and Expense Sheets
Recommended Motion(s):
Motion to approve Managers Time and Expense Sheets- Attachment Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.C. Accounts over 90 Days
Attachments:
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6.D. Renew Line of Credit - Union Bank
Rationale:
Each November we renew of $400,000 "Line of Credit" with Union Bank. Attached find the renewal paperwork.
Recommended Motion(s):
To renew our $400,000 Line of Credit with Union Bank and Trust Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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6.E. NRDF Payment
Rationale:
We are anticipatning a payment from the Department of Natural Resources on our NRDF request.
Recommended Motion(s):
To authorize the Board Treasurer and General Manager to make payment to the Union Bank Note in the same amount as received from the NRDF payment Passed with a motion by Board Member #1 and a second by Board Member #2.
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