December 4, 2024 at 6:00 PM - Regular Meeting

I. 6:00 p.m. Regular Board Meeting:

II. Call to Order, Roll Call, Land Acknowledgment

III. Agenda Approval

IV. Introduction of Guests and Superintendent’s Report
 

V. Item for Information

V.1. Sheldon High School Dublinaires Performance and
Recognition of 4J Students accepted into the 2024 Oregon Music Educators Conference All State Ensembles, All Northwest Ensembles, and Western International Band Clinic
Presenter: Megan Perdue, 4J K-12 Music Teacher on Special Assignment (TOSA) & Sheldon High School Choral Director
10 Minutes
 

VI. Receive Reports from High School Student Representatives
 

VII. Item for Information

VII.1. The Village Charter School Public Hearing 
Conduct a Public Hearing Regarding the Renewal of the Public Charter School Contract with The Village School
Presenter: Casandra Kamens, Curriculum Administrator for Extended Learning
There will be a total of up to 30 minutes of public comment for the public hearing. Individuals may speak for up to 3 minutes, and cannot give their time to another speaker. Speakers may sign up via comment cards at the front table. Additionally, written comments can be emailed to board@4j.lane.edu or sent to School Board, Eugene School district 4J, 200 N Monroe St., Eugene, OR 97402.
30 Minutes (up to)
 

VIII. Items Raised by the Audience

IX. Comments by Employee Groups
 

X. Consent Group - Items for Action

X.1. Approve Draft Regular Board Meeting Minutes for 11/06/2024

X.2. Approve Personnel Actions
Presenter: Brooke Wagner, D.Ed., Assistant Superintendent for Administrative Services

X.3. Transportation Tanks & Fueling Station Replacement
Presenter: Ryan Spain, Director of Facilities

X.4. Approve Cost of Living Adjustment (COLA) and Insurance Benefit Adjustment for Managers, Administrators, Professionals, Supervisors and for Senior Staff (Directors, Assistant Superintendents)
Presenter: Brooke Wagner, D.Ed., Assistant Superintendent for Administrative Services

X.5. Budget Committee Reappointment
Presenter: Matt Brown, Director of Finance
 

XI. Items for Information

XI.1. First Quarter Financial Report: 07/01/2024–09/30/2024
Presenter: Matt Brown, Director of Finance
15 Minutes

XI.2. Budget Values Framework
Presenter: Colt Gill, Interim Superintendent
15 Minutes

XI.3. Yugin Gakuen (YG) and K-12 Japanese Immersion Program Update
Presenter: Colt Gill, Interim Superintendent
20 Minutes
 

XII. Items for Action

XII.1. Renewal of the Public Charter School Contract with Village Charter School
Presenter: Casandra Kamens, Curriculum Administrator for Extended Learning
10 Minutes

XII.2. Approve the Following Revisions to Policies: (Second Read)
   • Delete Current Board Policy EBBA–First Aid** (in lieu of new EBBA)
   • Delete Current Board Policy JHC–Student Health Services and
       Requirements** (in lieu of new EBBA)
   • Adopt Proposed new Board Policy EBBA–Student Health Services**
Presenters: Seth Pfaefflin, Director of Student Services;
Joy Maxwell, Student Health Services
5 Minutes

XII.3. Consider Proposal Revisions to Policy JBAA–Section 504 Students** (Second Read)
Presenters: Seth Pfaefflin, Director of Student Services;
Karen Apgar, Student Services Administrator & 504 Coordinator
5 Minutes

XII.4. Oregon School Board Association (OSBA) Elections 
Presenter: Judy Newman, Board Director and Legislative Board Subcommittee Chair
15 Minutes
 

XIII. Items for Action at a Future Meeting

XIII.1. Consider for Approval Proposed Revisions to Policy JGAB—Use of Restraint or Seclusion" (First Read)
Presenter: Seth Pfaefflin, Director of Student Services
10 Minutes

XIII.2. Consider for Approval Proposed Revisions to Policy IGBAF – Special Education – Individualized Education Program (IEP)** (First Read)
Presenter: Seth Pfaefflin, Director of Student Services
10 Minutes

XIII.3. Consider for Approval Proposed Revisions to Policy IGBAG – Special Education – Procedural Safeguards** (First Read)
Presenter: Seth Pfaefflin, Director of Student Services
10 Minutes
 

XIV. Comments by Individual Board Members

XV. Suggestions by the Board for Consideration of Items at a Future Meeting

XVI. Adjourn