January 23, 2018 at 5:15 PM - Regular Board Meeting

5:15 p.m. Executive Session

5:45 PM - Work Session

Budget Workshop

Local Service Plan Discussion

Board Member Selection Process:  Review Final Interview Questions / Select Candidates to Interview

Board Discussion Time

Recess Board Meeting

7:00 PM - Regular Session

Recognition / Student Presentation

Recognition: School Board Recognition Month – Proclamation

Recognition: Energy Trust of Oregon

Approval of Agenda

Recess Board Meeting; Convene Meeting of the Local Contract Review Board

Public Hearing Regarding the Hillsboro School District Draft Findings of Fact Supporting Specific Exemptions from Competitive Bidding Requirements

Presentation of Information

Summary of Options to Purchase Construction Management / Public Improvements – Findings of Fact for Use of Construction Management / General Contractor Process for the Brookwood Elementary School Replacement Project

Review Findings of Fact for Use of a Request for Proposals with Competitive Bid Process for Synthetic Turf Fields in 2018-2022

Review Findings of Fact for Special Procurements and Exemption from Competitive Bidding Authorizing Specific Product Specifications

HVAC Control Systems

Wireless Clock Systems

Fire Alarm Systems

Roofing Products and Systems

Lock and Door Hardware Systems

Mobile Security Camera System and Digital Recording System

Public Testimony

Approve Findings of Fact and Recommendations, and Grant Specific Exemptions from Competitive Bidding Requirements for the Following:

Use of a Construction Management / General Contractor (CM/GC) Process for the Project at Brookwood Elementary School

Use of Alternate Procurement Method for Request for Proposal with Competitive Bid for Process for Synthetic Turf Fields in 2018-2022

Exemption from Competitive Bidding Authorizing Specific Product Specifications for the Following: 

HVAC Control Systems to Allerton HVAC Controls

Wireless Clock Systems to Primex Wireless Clock Systems

Fire Alarm Systems to Silent Knight Fire Alarm Systems

Roofing Products and Systems to Tremco Roofing Products

Lock and Door Hardware Systems to Schlage Locks and Door Hardware

Mobile Security Camera System and Digital Recording System to 24/7 Security, Inc.

Adjourn Meeting of the Local Contract Review Board; Reconvene Board Meeting

Audience Time

Reports and Discussion

Hillsboro School District Parent Advisory Committee Report

NWRESD Update

Dual Credit and Career Technical Education Report

Inter-District Transfers Overview and Input - Open Enrollment Update 

Local Wellness Program – Annual Assessment (see written report)

Financial Report (see written report)

Policies - First Reading
If no public comments or questions are received regarding these policies during the review period, they will be placed on the consent agenda for approval during the next regular meeting.

Policy JHC: Student Health Services and Requirements

Policy FF: Naming Facilities

Policy DDB: Native American Impact Aid Funds; and Policy DDC: Native American Education Program Grants: Title VI Indian Education

Policy GBI: Gifts and Solicitations

Consent Agenda
Consent agenda items are distributed to Board members in advance for study, and enacted with a single motion.

Approve Minutes of December 12, 2017, Board Meeting

Approve Routine Personnel Matters

Accept Donations

Adopt 2017-18 Drug, Alcohol, and Tobacco Prevention Plan (presented for first reading on December 12, 2017)

Approve New High School Course Proposals

Bioscience Technologies

Veterinary Science Pathway

Sustainable Agriculture 1 and 2

Sustainable Design 1 and 2

Basic Construction and Advanced Construction

Computer Game Programming 1, 2, and 3

Computer Science Principles

Approve Policy Revisions
The following policies were presented for first reading on December 12, 2017

Policy JEA: Compulsory Attendance

Policy IKF: Graduation Requirements

Policy CBA: Qualifications and Duties of the Superintendent; Policy CBG: Evaluation of the Superintendent; and CBG-AR: Superintendent Evaluation Form (Delete)

Action Items

Award Contract for Construction Management / General Contractor (CM/GC) Services for Reedville Elementary School Renovations to Inline Construction

Approve the Dedication Deed and Right-of-Way Dedication Between the City of Hillsboro and the Hillsboro School District for the Brookwood Elementary School / Cedar Street Improvement Project

HCU / HEA Reports

Superintendent's Time

Board of Directors' Time

Executive Session

Adjourn Regular Session

Next Meetings of the Board of Directors