February 20, 2024 at 6:00 PM - Regular Meeting
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1. CALL TO ORDER
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2. DETERMINE QUORUM
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3. PLEDGE OF ALLEGIANCE
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4. APPROVAL OF AGENDA
Description:
The agenda is set by the Superintendent and Board President with input received from the board.
Recommended Motion(s):
Approve agenda as written. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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5. STUDENT PRESENTATION - Fifth Grade Poetry
Description:
Teacher Vanessa Miller will have several 5th grade students present their poetry.
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6. STUDENT REPRESENTATIVE REPORT
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7. Guest Speaker: Susan Erickson
Description:
Mrs. Erickson of Petersburg Wrangell Insurance will give us an update on our insurance costs and coverage and the trends that affect the school district.
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8. CORRESPONDENCE
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9. COMMENTS FROM AUDIENCE UNRELATED TO AGENDA ITEMS
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10. COMMENTS FROM AUDIENCE RELATED TO AGENDA ITEMS
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11. COMMENTS FROM BOARD MEMBERS
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12. CONSENT AGENDA
Description:
A consent agenda is a practice by which regular and non-controversial board action items are organized apart from the rest of the agenda and approved as a group. This includes all of the business items that require formal board approval and yet because they are not controversial, there is no need for board discussion before taking a vote. Items may be on the consent agenda only if all board members agree. Any board member, for any reason, may remove a consent agenda item and place it on the regular agenda for the board meeting.
Recommended Motion(s):
Approve Consent Agenda. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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12.1. JAN, 2024, Monthly accounting report, bills, payroll, and electronic fund transfers, ASB trial balance and P-Card statements in the amount of $1,006,603.72
Attachments:
()
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12.2. Jan, 16, 2024, regular board meeting minutes
Attachments:
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12.3. PERSONNEL ACTION REPORT
Description:
NONE
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13. ADMINISTRATIVE REPORTS
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13.1. Superintendent's Report
Presenter:
Superintendent Kludt-Painter
Attachments:
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13.2. Elementary Principal's Report
Presenter:
Principal Heather Conn
Attachments:
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13.3. MS/HS Principal's Report
Presenter:
Principal Brad King
Attachments:
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13.4. Director of Activities Report
Attachments:
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14. SCHOOL BOARD COMMITTEE REPORTS
Description:
Crisis: Katie Holmlund
Curriculum: Katie Holmlund Facilities: Jay Lister Legislative Liaison: NA Negotiations: Sarah Holmgrain / Carey Case Policy: Carey Case / Set date for policy meeting Technology: Jay Lister Wellness: Katie Holmlund |
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15. SPECIAL RECOGNITION
Description:
School Board Appreciation Month
The Association of Alaska School Boards has declared February to be School Board Recognition Month. The goal is to build awareness and understanding in your community and schools of the crucial function an elected school board plays in a representative democracy. As citizen advocates, individual board members face a complex, and often demanding job; yet few people fully understand the scope and far-reaching implications of board members' responsibilities. All Alaska citizens should recognize the important contributions of these men and women and focus attention on the vital role these public officials play in the education of our children. Such deserved recognition can encourage veteran board members to continue to make the commitment board service requires, as well as encourage other citizens to get involved in the schools and make positive change. A full month allows local districts, PTAs, booster clubs, Chambers of Commerce, other community organizations, and individual campuses to organize activities convenient and appropriate for them. Thank you to our dedicated school board members, past and present. |
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16. OLD BUSINESS
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16.1. Action: Policy 3430 Investing - 2nd Reading
Description:
This is a new policy with language that will allow for, and provide guidelines to, the Director of Finance regarding the investment of surplus monies from the General Operating, Capital, and Special Revenue funds. The board will recess to a public hearing for testimony on this policy.
Recommended Motion(s):
Approve Policy 3430 Investing in the second and final reading. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments:
()
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17. NEW BUSINESS
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17.1. Action: Exempt Contracts
Description:
Elementary Principal Heather Conn
MS/HS Principal Bradley King Special Education Director Cyndy Fry Food Service Director Carlee Johnson McIntosh Director of Facilities and Maintenance Aaron Buller Director of Finance Shannon Baird Director of Technology Jon Kludt-Painter Athletic Director/ Dean of Students Jaime Cabral Supt/Board Administrative Assistant Mara Lutomski
Recommended Motion(s):
Approve the exempt contracts as listed. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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17.2. Action: Certified Tenured Contracts for SY24-25
Description:
This item is approval to offer all currently tenured staff members a contract for the 2024-2025 school year. The non-tenured staff list may be held until teacher negotiations are settled. See the attached list.
Recommended Motion(s):
Approve the contracts for the currently tenured certified staff for the 24-25 school year, as listed. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments:
()
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17.3. Action: Resolution 2024-1 Supporting Borough Bond
Description:
The Petersburg School District supports the Borough bonding for the Roof Replacement Project on the State Capital Improvement List and Districtwide Safety/Security Upgrades.
Recommended Motion(s):
Approve resolution 2024-1, Borough Bond. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
Attachments:
()
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17.4. Action: Investment of Savings Account
Description:
This item would permit the Director of Finance to invest the district savings account dollars following the new Board Policy 3430. The current savings account has a balance of $806,876.71 as of January 31st. If approved, this item will authorize the closing of the savings account and the investment of the full balance.
Recommended Motion(s):
Approve the investment plan of the full balance of the savings accounts and closure of the account, as presented by Director of Finance, Shannon Baird. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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17.5. Action: Authorization to Merge Operating and Student Fundraised Checking Accounts
Description:
As part of the centralization of ASB accounts, this authorization would permit the Director of Finance to merge Student Fundraised checking accounts, or ASB accounts, with the District's main operating checking account. The district will use Fund Accounting practices to track these funds separately, which is the practice used with all other Funds the district has.
Recommended Motion(s):
Approve the merger of the ASB checking account into the main operating checking account. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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17.6. Action: Superintendent contract adjustment
Description:
This action would adjust the Superintendent's contract to allow her to cash out all of her accrued but unused vacation days as she will not be able to use them as the needs of the district require her to be present during the transition to a new superintendent.
Recommended Motion(s):
Approve the contract adjustment to allow additional cash out of unused accrued vacation days. This motion, made by {Insert Board Member} and seconded by {Insert Board Member}, {Insert Action Result}.
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17.7. Discussion: Preliminary FY25 Budget Considerations
Description:
This item is for a discussion about FY 25 budget considerations. The superintendent and finance director will provide an update on the FY 25 budget process. Discussion items include legislative updates, funding sources and trends, current budget concerns, substantial increases in insurance costs, request for increased local contribution from the Borough, and the need for an increase to the BSA.
Attachments:
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18. ADDITIONAL COMMENTS FROM BOARD MEMBERS
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19. UPCOMING DATES AND MEETING ANNOUNCEMENTS
Description:
The Petersburg Schools academic and activities calendar can be viewed on the school website at www.pcsd.us
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20. FUTURE AGENDA ITEMS
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21. OTHER NEW BUSINESS
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21.1. Executive Session
Description:
Recess to executive session to discuss matters the immediate knowledge of which would clearly have an adverse effect upon the finances of the District, more specifically, the Certified Teacher Negotiations.
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22. ADJOURNMENT
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