January 8, 2024 at 6:30 PM - School Board Meeting

1. Call meeting to order by the chairperson

2. Pledge of Allegiance

3. Roll Call

4. Approval of agenda - revise or remove as needed

4.A. Election of officers for 2024:

4.A.1. Call for nominations for chair

4.A.1.a. Close nominations and vote

4.A.2. Call for nomination for vice chair

4.A.2.a. Close nominations and vote

4.A.3. Call for nominations for clerk

4.A.3.a. Close nominations and vote

4.A.4. Call for nominations for treasurer

4.A.4.a. Close nominations and vote

4.A.5. Chair seats the members

4.B. Establish meeting dates, time and place for 2024. The third Monday of each month has been designated in the past except for January and February (both moved ahead a week due to holidays). 

4.B.1. Discuss and determine Malmo and Palisade meetings for 2024. No streaming available. 

4.C. Conduct other business: 

4.C.1. Authorize updates to and use of 2024 computerized signature files. Authorize use of the 2023 signatures until updates are complete. 

4.C.2. Authorize Heather Hipp and Karen Carlson to stop payments on checks for all District Accounts.

4.C.3. Designate school attorneys without retainer - Ryan & Brucker, Ltd., Kennedy & Graven, and Pemberton Law represented ISD #1 this past year. 

4.C.4. Name the Aitkin Independent Age the official school district newspaper.

4.C.5. Designate the District Director of the Budget, Purchasing Agent and authority to make electronic fund transfers.  Consideration should be given to designating the Business Manager as the Director of the District Budget, Purchasing Agent, and authority to make electronic fund transfers.

4.C.6. Authorize the Superintendent to sign contracts and other documents.

4.C.7. Appoint Business Manager, Heather Hipp, to sign on all bank accounts.

4.C.8. Set the salaries for board members. 

4.C.8.a. Chairperson $275 per month

4.C.8.b. Vice Chairperson $250 per month

4.C.8.c. Clerk $250 per month

4.C.8.d. Treasurer $265 per month

4.C.8.e. Director (3) $250 per month

4.C.8.f. Negotiators:  $15 per hour in actual meeting with employees

4.C.8.g. Out of District:  $12 per hour up to $75 a day

4.C.8.h. Dental insurance:  $30 per month

4.C.8.i. Health and life insurance:  Available at board members' expense

4.C.9. Designate depositories for school funds. The following banks should be named depositories: 

4.C.9.a. General Account Security State Bank, Aitkin, MN  & MSDLAF

4.C.9.b. Payroll Account:  Security State Bank, Aitkin, MN 

4.C.9.c. Petty Cash Account:           Security State Bank, Aitkin, MN 

4.C.9.d. Flex Account:  Security State Bank, Aitkin, MN 

4.C.9.e. Food Service: Security State Bank, Aitkin, MN 

4.C.9.f. Community Education:  Security State Bank, Aitkin, MN 

4.C.9.g. Investments:

4.C.9.g.1. Bremer Bank, Aitkin, MN

4.C.9.g.2. Security State Bank, Aitkin, MN

4.C.9.g.3. Members Cooperative Credit Union, Aitkin, MN

4.C.9.g.4. MSDLAF

4.C.9.g.5. U.S. Bank, Minneapolis, MN

4.C.9.g.6. PMA Financial Network (MN Trust and Associated Bank)

4.C.9.g.7. Zion's Bank, Zions Bancorporation, N.A.

5. *Comments from visitors

5.A.

• Comments from visitors must be in relation to Aitkin Public Schools and/or to agenda items.
• We recommend that you sign up at the comment table if you wish to speak. You will be called up in order as listed on the sign-up sheet. When you come forward to comment, please be seated at the comment table facing the Board Members. State your name prior to your comment. Comments will be limited to 5 minutes.
• The Board will not engage in any discussion or debate during this comment session. The Board will take the information and find answers as appropriate.
• As part of Board protocol, it is unacceptable for any speaker to slander or engage in character assassination at a public board meeting. 

6. Scheduled presentations: (Max. 10 Minutes)

6.A. Student Council Reports

7. Old Business:  

7.A. Approve the following policies 2nd reading:

7.A.1. Policy 430 - Health Care Savings Plan Contribution

7.A.2. Policy 532 - Use of Peace Officers and Crisis Teams to Remove Students with IEP's from School

7.A.3. Policy 534 - School Meals Policy

7.A.4. Policy 609 - Religion

8. New business:

8.A. Approve consent agenda items as follows:

8.A.1. Approve the following School Board Meeting Minutes:

8.A.1.a. December 18, 2023 Regular School Board Meeting

8.A.2. Approve financials for the month of December, 2023:

• Office receipts in the amount of $1,517,405.55.
• Report of expenditures, including $409,764.81 for bills and $1,077,578.17 for payroll and district contribution to PERA, TRA, OASDI/Medicare and 403(b).
• Donations in the amount of $32,029.35.
• Wire transfers in the amount of $1,400,000.00.
• Employee reimbursements.

8.A.3. Approve Resignations:

8.A.3.a. Stephen Michaletz, Volleyball Assistant Coach, January 4, 2024

8.B. Discussion Items:

8.B.1. Removal and sale of Alternative School Building

8.B.2. Approve Policy 416 Drug, Alcohol and Cannabis Testing. Clerical corrections do not affect the policy's substance per MSBA

8.B.3. Establish Year 2024 Committee Assignments.  See attached list of the current committee assignments, 2023

8.B.4. Logo Discussion: Continuing Discussion with Shirts Plus

9. Administrative reports:

9.A. Board Members Reports:

9.B. Committee Reports: None

9.C. Principal's Report:
     Mr. Dokken, Rippleside Elementary School
     Lisa DeMars, Aitkin High School

9.D. Community Education - Lara Parkin

9.E. Superintendent's report:

9.E.1. Enrollment Update

9.E.2. January 19, 2024 Staff Workshop - Speaker: Anton Treuer

9.E.3. January 19, 2024, Noel Bailey Gym Dedication

9.E.4. Paint Booth: Working with Climate Makers to see if there are any cost-efficient methods that can be done to improve ventilation.

9.E.5. Other:

9.F. Upcoming meetings:
January 11-12, 2024 MSBA Leadership Conference
January 17, 2024 Policy Meeting, 3:45 p.m., AHS Media Center
January 24, 2024 Personnel Committee Meeting, 3:45 p.m., AHS Media Center
February 1, 2024 Safety Meeting, 3:45 p.m., AHS Media Center
February 6, 2024 Wellness Committee Meeting, 7:15 a.m., AHS 1st Floor Lounge
February 12, 2024 School Board Meeting, 6:30 p.m., AHS Media Center
February 21, 2024 Meet & Confer Meeting, 3:45 p.m., AHS Media Center
 

10. Other:

11. Adjourn