January 6, 2025 at 7:00 PM - ISD 110 School Board Annual Organizational Meeting
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1. CALL TO ORDER, ADOPTION OF AGENDA, and NOTATION OF MEMBERS IN ATTENDANCE and PLEDGE OF ALLEGIANCE
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1.A. Ceremonial Oath of Office
Presenter:
Acting Chair Bergstrom
Description:
I swear/affirm that I will support the Constitution of the United States and of this state, and that I will discharge faithfully the duties of the office of school board member of Independent School District No. 110 to the best of my judgment and ability.
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2. ELECTION OF 2025 ISD 110 BOARD OF EDUCATION OFFICERS
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2.A. Election of 2025 ISD 110 Board Chair
Presenter:
Acting Chair Bergstrom
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2.A.1. Acting Chair calls for nominations (3 times)
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2.A.2. Acting Chair closes nominations
Description:
If there is only one nomination, and the nominee accepts, it is "election by acclamation", voting would not be necessary.
If there are multiple nominations, the Acting Chair will ask around the table for each member to voice their vote. |
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2.B. Election of 2025 ISD 110 Board Vice Chair/Clerk
Presenter:
2025 Chair
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2.B.1. 2025 Chair calls for nominations (3 times)
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2.B.2. 2025 Chair closes nominations
Description:
If there is only one nomination, and the nominee accepts, it is "election by acclamation", voting would not be necessary.
If there are multiple nominations, the 2025 Chair will ask around the table for each member to voice their vote. |
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2.C. Elect 2025 ISD 110 School Board Treasurer
Presenter:
2025 Chair
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2.C.1. 2025 Chair calls for nominations (3 times)
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2.C.2. 2025 Chair closes nominations
Description:
If there is only one nomination, and the nominee accepts, it is "election by acclamation", voting would not be necessary.
If there are multiple nominations, the Acting Chair will ask around the table for each member to voice their vote. |
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3. CONSENT AGENDA
Description:
Although Board action is required, it is generally unnecessary to hold a separate vote for each item on the Consent Agenda. In the event a Board member wishes to vote separately on an item, that item will be moved for separate consideration.
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3.A. Designate Outside Firms to Represent School District 110:
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3.A.1. Legal Counsel/Firms
RECOMMENDATION: Appoint Squires, Waldspurger, & Mace, P.A., Kennedy & Graven Chartered, and Melchert, Hubert, Sjodin, PLLP as the District 110 Legal Counsel. |
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3.A.2. Official Newspaper
RECOMMENDATION: Designate the Waconia Patriot as official school newspaper for District 110. |
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3.A.3. Financial Investment and Designated District Depositories
RECOMMENDATION: Old National Bank of Waconia, Security Bank of Waconia, MN Trust, Associated Bank, Mid-Country Bank, and Hometown Bank be designated as depositories for the funds of this District. Representatives of this district are hereby authorized to open or caused to be open an account or accounts with said institutions of such terms, conditions, and agreements as shall be required by said institutions; to endorse or cause to be endorsed in the name of the district, to negotiate, deposit or cause to be deposited in such account or accounts any money, checks, drafts, orders, notes, and other instruments; and to make any other agreements deemed advisable in regard thereto maintaining deposits below the $250,000 FDIC limit, except where sufficient collateral is provided to insure deposit coverage. Representatives of the district are the Superintendent and Director of Finance and Operations. They are authorized to open new accounts with other federally insured organizations, as needed, in accordance with the above description. |
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3.B. Adopt Finance and Operations Resolutions:
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3.B.1. Adopt Resolution Authorizing Facsimile signatures
RECOMMENDATION: Resolve that District 110 School Board authorizes the Director of Finance and Operations to use facsimile signatures for all school district checks and orders. |
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3.B.2. Adopt Resolution Determining Local Agency Representatives
RECOMMENDATION: Resolve that as District 110 applies for financial assistance available under federal program, the Superintendent be named as local agency representative and be directed to execute and file applications for and on behalf of the school district and otherwise act as authorized representative of the school district in state and federally funded programs. |
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3.B.3. Adopt Resolution Authorizing the Lease and/or Purchase of Goods and Services
RECOMMENDATION: Resolve that District 110 School Board authorizes the Superintendent or designee to lease, purchase, and contract for goods and services within the general budget categories pursuant to Minnesota Statute section 123B.52 |
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3.B.4. Adopt Procedure for Auditing Monthly Bills
RECOMMENDATION: The Board will receive a summary of the monthly bills to be approved in their board packet. Board members may audit any specific bills by contacting the Director of Finance and Operations prior to the meeting. |
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3.B.5. Establish 2025 mileage reimbursement at IRS rate of .70 cents per mile.
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3.C. Appointment of District Personnel to Serve as District Representative:
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3.C.1. Appoint Superintendent as responsible authority for District 110
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3.C.2. Authorize Superintendent to sign for grants on behalf of the school board
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3.C.3. Appoint Superintendent as District 110 Transportation Director
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3.C.4. Appoint Superintendent as Local Board of Education Action Representative and District's 504 Compliance Coordinator
RECOMMENDATION: Appoint Superintendent to serve as the local board of education representative in filing applications for funds as approved under public law 103.382. (Title I Programs) |
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3.C.5. Delegate authority to Mary Overby, District 110 Controller to make electronic funds transfers to a designated business administrator or chief financial officer or the officer's designee.
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3.C.6. Appoint Director of Special Education as District 110 Homeless Student Representative
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4. MEETING TIMES AND DATES
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4.A. Establish Meeting Dates & Times for the Year
Description:
Current schedule:
Second Monday @ District Office:
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4.B. Establish Meeting Adjournment Time
RECOMMENDATION: establish all school board meetings adjourn by 10:30 PM, and if needed to resume the meeting at a later date.
Description:
In the event, a meeting has not adjourned by a specific time, and to avoid a meeting that runs late into the evening, the board may establish a specific time to adjourn all meetings.
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5. DISCUSSION ITEMS
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5.A. 2025 Committee/Representative Assignments
The 2025 committee/representative assignments are done by the board chair and will be finalized in the days following the organizational meeting. |
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5.B. Standing Committees per Policy 213:
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5.C. Additional committee/representation assignments include:
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5.D. Board Member Site Visits
Presenter:
Dr. Brian Gersich, Superintendent
Attachments:
()
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5.E. Assign Board Mentors to Newly Elected Board Members
Presenter:
2025 Board Chair
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6. ADJOURNMENT
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