January 8, 2018 at 6:30 PM - Reorganizational Board of Education Meeting

Description:  This meeting is called to order at      pm by Superintendent Buchler.

Description:  Superintendent Buchler will entertain nominations for the office of President.
Nominations are open from the floor. One of more candidates may be nominated for each position. Nominations do not need a second; however, they must have a motion to be closed. This motion will need support.

Motion by       and supported by        to close and elect        to the office of President.

This motion requires a roll call:
Ford           Koenig           Magrath           Miller           Noffsinger           Roethlisberger           Sylvester
Motion carries (is defeated)

Chair of the meeting is turned over to the President

The President will entertain nominations for the office of Vice President.

Motion by       and supported by       to close and elect       to the office of Vice President.
Motion carries (is defeated)

The President will entertain nominations for the office of Secretary.

Motion by       and supported by       to close and elect       to the office of Secretary.
Motion carries (is defeated)

The President will entertain nominations for the office of Treasurer.

Motion by       and supported by       to close and elect       to the office of Treasurer.
Motion carries (is defeated)

Description:  Specify the date, time, and location. Should consider a special date for the June meeting. Recommended date for the June meeting is Monday, June 25, 2018.

Suggested motion: I move to approve the 2018 regular board meeting dates set for the second (2nd) Monday each month at 6:30pm in the Central Administration Building, Room #41 as the day, time, and location of regular board meetings with special board meetings called as needed and posted on the official posting place outside the south entrance of the Center Building. The June meeting will be set for Monday, June 25, 2018 at 6:30pm in the Central Administration Building, Room #41.

Motion by       and supported by       to approve the 2018 regular board meeting dates, time, and location as discussed.

All those in favor say aye:
All those opposed say nay:

Motion carries (is defeated)

Description:  Brenda Graham will recommend School Depositories.

Suggested motion: The Director of Finance is granted the authority to utilize 5/3, Chase, Consumers Credit Union, and Huntington banks as specified, and to execute any required documentation and/or resolutions related to this activity.

Motion by       and supported by       to approve the depository institutions as corrected.

All those in favor say aye:
All those opposed say nay:
Motion carries (is defeated)

Description:  Brenda Graham will recommend legal counsel.

Suggested motion: I move to approve the firm of Varnum, LLP and Thrun Law Firm, PC as the District's legal counsel for the 2018 calendar year.

Motion by       and supported by       to approve the legal counsel recommended.
All those in favor say aye:
All those opposed say nay:
Motion carries (is defeated)

Description:  Brenda Graham will recommend auditor.

Suggested motion: I move to designate the firm of Yeo & Yeo to conduct the annual audit of district activity for the 2018 calendar year.

Motion by       and supported by       to approve the auditor recommended.
All those in favor say aye:
All those opposed say nay:
Motion carries (is defeated)

Description:  The President is to appoint committee membership at this meeting or a subsequent meeting (February).
No motion required, the President makes the appointments or tables the item until the next meeting.

Typical committees include:
Executive Committee: Automatically consists of the President, Vice President, and Secretary
Finance Committee: 3 members required
Personnel Committee: 3 members required
Physical Facilities/Transportation Committee: 3 members required
Student Programs Committee: 3 members required
Policies Committee: 3 members required

Description:  The election administrator acts on behalf of the Board Secretary to ensure that all activities relating to an election are completed throughout the year. Typically, it is the Superintendent.

Suggested motion: I move to appoint Dr. Robin Buchler, Superintendent, as the election administrator for the 2018 calendar year.

Motion by       and supported by       to approve the election administrator as presented.

All those in favor say aye:
All those opposed say nay:
Motion carries (is defeated)

Description:  Brenda Graham will recommend the electronic transfer officer.

Suggested motion: I move to designate Brenda Graham, the Director of Finance, as the electronic transfer officer for the 2018 calendar year.

Motion by       and supported by       to approve the electronic transfer officer as presented.
All those in favor say aye:
All those opposed say nay:
Motion carries (is defeated)

Description:  The Foundation requests a Board Member be represented. The Liaison may attend monthly meetings and provide updates.

Suggested motion: I move to appoint the discussed board member as the MPEF liaison for the 2018 calendar year.

Motion by       and supported by       to appoint       as the MPEF liaison as presented for the 2018 calendar year.
All those in favor say aye:
All those opposed say nay:
Motion carries (is defeated)

Description:  The Van Buren County Association of School Boards has a member from each district.

Suggested motion: I move to appoint the discussed board member as the Mattawan representative to sit on the Van Buren County Association of School Boards of Directors for the 2018 calendar year.

Motion by       and supported by        to appoint        as the Mattawan representative to sit on the Van Buren County Association of School Boards of Directors for the 2018 calendar year.

All those in favor say aye:
All those opposed say nay:
Motion carries (is defeated)

Description:  DO I HEAR A MOTION to adjourn the meeting?
Motion by           and supported by           to adjourn.
Meeting adjourned at           pm.