August 13, 2024 at 4:00 PM - Regular Board Meeting

Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner and may combine two or more agenda items for consideration, remove an item from the agenda or delay discussion relating to an item on the agenda at any time.  

Description:  The public will be invited to make comments at this time on agenda action items, where such comments shall be limited to one and a half minutes per person.  Anyone with comments on action items that will take more than one and a half minutes is encouraged to put their testimony in writing and provide a copy to the Board prior to or at the meeting. These copies will not be read aloud, but will be added to the minutes of the meeting upon request.  

Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or individual organization interested in one or more consent items has any questions concerning a particular item, the items are approved at one time by the Board of Trustees.  The Board President may defer action on such a particular matter or matters at his or her discretion, and may choose to place the same at the end of the regular agenda for separate consideration. 

Description:  Attached are Minutes of the Regular Board Meeting of July 9, 2024 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of July 9, 2024.

Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 8914, 8915, 8916, 8917, 8918, 8919, 8920, 8921, 8922, 2502, 2503, 2504, 2505, 2506, 2507, 2508 and Regular Run Voucher Number 8914, 8915 and 2509, 2510 are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers 8914, 8915, 8916, 8917, 8918, 8919, 8920, 8921, 8922, 2502, 2503, 2504, 2505, 2506, 2507, 2508 and Regular Run Voucher Number 8914, 8915, 2509, and 2510.

Description:  Listed on the Personnel Report No. 24-08 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  24-08.

Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 

Description:  Per NRS 388.245, the School District must provide the district's safety plan, Emergency Operations Plan, to the Board of Trustees.  Per NRS 388.243 the plan was reviewed by the School District Emergency Operations Plan Development Committee on March 20, 2024 and recommended for approval.  DCSD Executive Director of Educational Services, Shannon Brown, has indicated that there were no changes other than the updating of the required Emergency Communication Plan. 

Description:  Each district in the state has been required by the Nevada Department of Education to develop a test security plan.  The District Test Security Plan content needs to address test security issues related to the administration of state-required examinations.  The District has also chosen to create a Test Administration & Security:  Procedures and Expectations Manual for use by site test coordinators, administrators and proctors.  District administrators are required to review the contents of the Test Administration & Security:  Procedures and Expectations Manual with their staff.  Each staff member will receive a copy of the manual and will be required to sign an acknowledgment contained in the document that he/she has read and understands the information presented.  Both documents will be submitted to the Nevada Department of Education and the State Board of Education.  

RECOMMENDATION:  Approve the Douglas County School District 2024-25 Test Administration & Security:  Procedures and Expectations Manuals and the 2024-25 Douglas County School District Test Security Plan. 

Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 

Description:  We will recognize recent graduate Kayleigh Tipping a Summer Graduate from DHS.  New Administrators Andrew Fromdahl - Principal (MES), Amy Carter - Principal (PWLMS) and Jeannie Dwyer - HR Director. 

Description:  2024 Douglas County School District Summer School data has been compiled and will be presented by Shannon Brown, Executive Director of Education Services. 

Description:  The Board will consider designating Secondary Math Classroom Teacher, Secondary Science Classroom Teacher and a Special Education Classroom Teacher as a position qualifying to be filled under Critical Shortage Need. The District has had a very difficult time recruiting qualified candidates to fill the position currently open in the district. Designating this position as Critical Shortage Need, if approved by the State, will enable the District to consider candidates who have previously retired within the State, but have a desire to fill the position until it can be filled by an otherwise qualified candidate.

RECOMMENDATION: It is recommended that the Board approve the requested position of Secondary Math Classroom Teacher, Secondary Science Classroom Teacher and Special Education Classroom Teacher as a position for Critical Shortage Need.

Description:  Leslie Peters, Assistant Director of Educational Services, has provided the Board with the annual English Learner Data Report for school year 2023-2024, as required by AB 195 and NRS 388.4073, section 4.

RECOMMENDATION:  Approve the 2023-2024 submission of the Annual English Learner Data report, as required by Assembly Bill 195 and NRS 388.4073, section 4. 
 

Description:  Discuss and approve the Memorandum of Understanding (MOU) between Tahoe Douglas Fire Protection District and Douglas County School District to provide instructors for the Fire Science Program (CTE Program) at George Whittell High School.

Description: 

Background: The agenda item pertains to a proposed MOU between Tahoe Douglas Fire Protection District (TDFPD) and Douglas County School District (DCSD). This agreement aims to establish a plan to conduct a feasibility study, seek school community input, and to develop protocols for the potential shared use of the Lake Schools, DCSD property in Tahoe as a HeliTac Base for emergency response purposes.

Objective/Purpose: The objective of this agenda item is to seek the board's approval for the MOU for Tahoe-Douglas Fire Protection District to conduct a feasibility study, hold a school community Town Hall, and to explore options for a shared facility use agreement to plan, develop, and build a HeliTac Base by TDFPD for emergency response operations. This agreement is vital for enhancing emergency medical services and wildfire response capabilities in the Tahoe region. 

Recommended Motion: Approve the MOU between Tahoe Douglas Fire Protection District (TDFPD) and Douglas County School District (DCSD) to conduct a feasibility study for a shared facility use agreement at the Lake Schools property.  

Description:  Discussion regarding role of Legal Counsel in regard to the District & board members to define parameters for board members talking to legal counsel. Discussion for how and why the District uses legal counsel.  

Description:  Brief updates from the Board regarding District committees to which they are assigned. 

Description:  Superintendent, Frankie Alvarado, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve.  

Donations:
To Douglas High School Automotive program:
Cyndi Jackson - 2000 Ford Expedition ($2000 value)
James Kent - 2006 GMC Envoy Denali ($3000 value)
Timothy Ghan - 2004 Dodge Durango ($500 value)

Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).

Description:  The Board will seek requests from its members for items to be placed on and/or removed from future meeting agendas in accordance with its Bylaws.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting and/or vote to remove items completely from the list. 

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to one and a half minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact the District Office at 775-782-5134 or Suptoffice@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

Douglas County School District, Minden, NV
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov