June 13, 2023 at 4:00 PM - Regular Board Meeting

Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.

Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  

Description:  Attached are Minutes of the Regular Board Meeting of May 16, 2023 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of May 16, 2023.

Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 8973, 8972, 8971, 8970, 8969  and Regular Run Voucher Numbers 8968 and 8967  are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers  8973, 8972, 8971, 8970, 8969 and Regular Run Voucher Numbers 8968 and 8967.

Description:  Listed on the Personnel Report No. 23-06 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  23-06.

Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 

Description:  Per NRS 388.245, the School District must provide the district's safety plan, Emergency Operations Plan, to the Board of Trustees.  Per NRS 388.243 the plan was reviewed by the School District Emergency Operations Plan Development Committee on May 23, 2023 and recommended for approval.  DCSD Executive Director of Educational Services, Shannon Brown, has indicated that there were no changes other than the updating of the required Emergency Communication Plan. 

Description:  A current staffing report, prepared by the Douglas County School District's Human Resources Department, is provided to the Board.

Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 

Description:  We would like to acknowledge and express our sincere gratitude to the employees who have, or will be, retiring from Douglas County School District this year.   The District would like to say "thank you" for the many hours and commitment each of them have given to the education of our students. 

Thank You and Best Wishes to the following staff!!

CERTIFIED: Kim Brown, Lorna Doerr, Susan Harmon, Steve Maltase, Renee McCreary, Lauren O Neill, Mikie Peacock,  & Becky Tupa.
CLASSIFIED: Doug Acker, Sean Buscay, Cindy Carr, Nita Fry, Tom Gremore, Dennis Hielscher, Connie Kohler, Tracy Olivera, Janice Parker, Jackie Peters, Lupe Quiroga, & Robert Stirling. 

Description:  Katherine Dickerson, the representative for DCSD on the NASB Board of Directors, will present details of NASB accomplishments, current issues, and goals.

Description:  Brief updates from the Board regarding District activities. 

Description:  Each month the Board President will share "good news", which may include recognizing employees, students, and/or groups. 

Description:  Superintendent, Keith Lewis, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve.  
Douglas High School
Valley Cruisers Car Club-Donated $1,061.05 to the auto program.

Description:  In accordance with Nevada Revised Statutes, Nevada Administrative Code and Department of Taxation Regulations, it is necessary to consider adoption of the following resolutions in order to make final amendments and augmentations to the District's 2022-2023 budgets: 
No. 23-01 "Resolution to  Amend the General Fund for the Fiscal Year 2022-2023"
No. 23-02 "Resolution to Augment and Amend Certain Funds (to which ad valorem taxes are not allocated) for Fiscal Year 2022-2023"
All budget amendments and augmentations, both revenues and expenditures, included in the Resolutions are adjustments made to reflect financial events that have occurred after December of 2022 - the last time that the District amended District budgets.  Copies of the Resolutions and supporting data are included in each Board Member's agenda packet.  These amendments are intended as final budget adjustments for fiscal year 2022-2023, and action is required to make them effective in accordance with Nevada Revised Statutes.

RECOMMENDATION:  By separate actions, (1) Adopt Resolution No. 23-01, and (2) Adopt Resolution No. 23-02 as submitted by Business Services.

Description:  Western Nevada Safe Routes to School Coordinator, Scott Bohemier, will present an overview of the SRTS Action Plan which includes identifying prioritized infrastructure investments and program recommendations to promote safe walking and biking for students attending Douglas County schools.

Description:  The Board of Trustees will consider the contract for legal services with its current law firm, Maupin, Cox & LeGoy, including discussion and possible action on (a) whether to terminate or modify the terms or scope of such contract; (b) if terminated or modified, the process of recommending or hiring different legal counsel; and (c) if the Board or District is sued, authority to hire outside legal counsel to handle such specific matters.

RECOMMENDATION:   It is recommended that the Board not terminate the contract for legal services with Maupin, Cox & LeGoy. It is further recommended that the Board modify the contract for legal services with Maupin, Cox & LeGoy to allow the Board of Trustees to hire separate legal counsel to represent the Board itself, but not the District.

Description:  Director of Marketing and Communications, Hailey Sebahar, will provide the Board with a presentation on district marketing efforts.  

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  As part of its annual organization, at the January 2023 Board Meeting, the Board approved the schedule of Board Meetings for the 2023 calendar year (February 2023-January 2024).  The schedule offered extends the meeting location assignments through the end of the school year (February 2024-June 2024).

RECOMMENDATION:  Approve Board meeting dates and locations for the 2023-2024 school year. 

Description:  Leslie Peters, Executive Director of Education Services, will present the proposed adoption of EntreCulturas, published by Wayside Publishing, as the primary instructional material for 9th, 10th, 11th and 12th grade French in DCSD.

RECOMMENDATION:  Approve the adoption of EntreCulturas, published by Wayside Publishing, as the primary instructional material for 9th, 10th, 11th and 12th grade French in DCSD. 
 

Description:  The Board will consider designating Learning Strategist/Reading Specialist as a position qualifying to be filled under Critical Shortage Need.  The District has had a very difficult time recruiting qualified candidates to fill the position currently open in the district.  Designating this position as Critical Shortage Need, if approved by the State, will enable the District to consider candidates who have previously retired within the State, but have a desire to fill the position until it can be filled by an otherwise qualified candidate.

RECOMMENDATION: It is recommended that the Board approve the requested position of Learning Strategist/Reading Specialist as a position for Critical Shortage Need.

Description:  The superintendent will provide the board with an update that relates to the goals previously agreed upon by the Board and the superintendent.  The Board will have the opportunity to provide the superintendent with feedback regarding his job performance.

Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).

Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

Douglas County School District, Minden, NV
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov