May 16, 2023 at 4:00 PM - Regular Board Meeting & Tentative Budget Hearing

Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.

Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  

Description:  Attached are Minutes of the Regular Board Meeting of April 11, 2023 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of April 11, 2023.

Description:  Attached are Minutes of the Board Workshop of April 14, 2023 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Board Workshop of April 14, 2023.

Description:  Attached are Minutes of the Special Board Meeting of April 27, 2023 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Special Board Meeting of April 27, 2023.

Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 2399, 8984, 8983, 8982, 8981, 8980, 8979, 8978, 8977, 8976, and Regular Run Voucher Numbers 8975 and 8976  are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers  2399, 8984, 8983, 8982, 8981, 8980, 8979, 8978, 8977, 8976,  and Regular Run Voucher Number 8975 and 8974.

Description:  Listed on the Personnel Report No. 23-05 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  23-05.

Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 

Description:  Board Policy 621 - Grant Application Authorization is presented as a second reading.  

RECOMMENDATION:  Approve the second reading of Board Policy 621 - Grant Application Authorization.

Description:  The Board will consider renewing a lease agreement with Western Nevada College (WNC) for the use of the Minden WNC facility as the ASPIRE Academy High School campus.  The Term of this Agreement shall be for 3 years commencing July 1, 2023, and continuing through the end of the 2025-26 school year ending June 30, 2026.  The use fees will increase from $113,304.00 to $120,000.00 annually under this new lease agreement, which includes all utilities and routine maintenance except for long distance telephone charges.  

RECOMMENDATION:  Approve the Lease Agreement extending the occupancy of the Western Nevada College - Minden Campus for the ASPIRE Academy High School through June 30, 2026, for the amount of $120,000.

Description:  A current staffing report, prepared by the Douglas County School District's Human Resources Department, is provided to the Board.

Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 

Description:  Katherine Dickerson, the representative for DCSD on the NASB Board of Directors, will present details of NASB accomplishments, current issues, and goals.

Description:  Brief updates from the Board regarding District activities. 

Description:  Each month the Board President will share "good news", which may include recognizing employees, students, and/or groups. 

Description:  Superintendent, Keith Lewis, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 
Below is a summary of donations received by school sites over the last month.  The District wishes to acknowledge and thank the generosity of all donors on behalf of the students we serve. 
District Wide
Pipkin Family Foundation-Donated $25,000 for Partners Across the Community Program and renovations at the DCSD Heritage Building  

Description:  The Board reviewed the Tentative Budget at its meeting held on April 11, 2023.  The District's Director of Business Services, Mrs. Susan Estes, has prepared the Final Budget inclusive of known estimated revenues and projected expenditures for the 2023-24 school year and will present it for adoption as the Final Budget. 

RECOMMENDATION:  It is recommended that following the public hearing, the Board adopt the revised Tentative Budget as Final for 2023-2024.

Description:  Western Nevada Safe Routes to School Coordinator, Scott Bohemier, will present an overview of the SRTS Action Plan which includes identifying prioritized infrastructure investments and program recommendations to promote safe walking and biking for students attending Douglas County schools.

Description:  The District, through agent Brandon Lewis of USI Insurance Services, has obtained renewal quotes for the District's Property and Casualty (P&C) Insurance coverage.  Included in each Barod member's packet is an Executive Summary and Coverage Summary of renewal quotes from the Nevada Public Agency Insurance Pool (NPAIP).  With no change in the current, $10,000 property and liability deductibles, there was an approximate increase in the renewal premium of 7.93% through the Nevada Public Agency Insurance Pool (NPAIP). The other significant change, is that the POOL had to reduce the member limit for cyber coverage from $3M to $1M.  The Property and Casualty premium would increase from $869,282 to $938,232.  NPAIP continues to provide a wide range of additional services and resources provided to DCSD, including an Employee Assistance Program, HR Resources Consulting, E-Learning, Email Security Training, school safety operations consulting, and other risk management services.  

RECOMMENDATION:  Direct staff to renew the District's Property and Casualty Liability Coverage through the Nevada Public Agency Insurance Pool (NPAIP) for the period of July 1, 2023 through July 1, 2024 as presented.  Funding of the insurance premium is through the General Fund. 

Description:  The DCSD Capital Improvement Plan lists Douglas High School Stadium for improvements during next fiscal year.  The work will include bleacher maintenance and bathroom improvements.  The district will utilize the design bid build delivery method for this projection.  The Board will consider awarding a contract for design services for this project to Paul Cavin Architects in the amount of $69,650.00.

RECOMMENDATION: It is recommended that the Board award the contract for design services for the Douglas High School Stadium Project to Paul Cavin Architects in the amount of $69,650.00 as recommended by Director of Facilities, Phil Demus and Project Manager, Scott McCullough.   

Description:  The DCSD Capital Improvement Plan lists George Whittell High School for improvements next fiscal year.  The work will include ADA upgrades to the school. The district will utilize the CMAR delivery method for this projection.  The Board will consider awarding a contract for design services for this project to Paul Cavin Architects in the amount of $79,900.00.

RECOMMENDATION:  It is recommended that the Board award the contract for design services for the George Whittell High School Improvement Project to Paul Cavin Architects in the amount of $79,900.00 as recommended by Director of Facilities, Phil Demus and Project Manager, Scott McCullough.

Description:  The DCSD Capital Improvement Plan lists Carson Valley Middle School for improvements during the next two fiscal years.  The work will include HVAC equipment replacements in Buildings A, Building B, Building C, Multi-Purpose Room, and the Gymnasium. Due to budget constraints and the amount of time during summer break, the project will take two years to complete and has been broken down into Phase I and Phase II.  The district will utilize the design bid build delivery method for this projection.  The Board will consider awarding a contract for design services for Phase I of this project to CR Engineering in the amount of $110,250.00.

RECOMMENDATION:  It is recommended that the Board award the contract for design services for Phase I of the Carson Valley Middle School HVAC Replacement Project to CR Engineering in the amount of $110,250.00 as recommended by Director of Facilities, Phil Demus and Project Manager, Scott McCullough.

Description:  The Board will consider awarding a bid for services to The Turf and Track Doctor for the track resurface for the Douglas High School Stadium Project, in the amount of $187,018.85 and authorize the Superintendent the authority to approve change orders up to 10% of the contract amount.  The procurement of the work is under the national competitive bidding Sourcewell contract which meets the district's standards for bidding.

RECOMMENDATION:  It is recommended that the Board award the bid for services to The Turf and Track Doctor for the track resurface for the Douglas High School Stadium Project, in the amount of $187,018.85 and authorize the Superintendent the authority to approve change orders up to 10% of the contract amount, as recommended by Director of Facilities, Phil Demus and Project Manager, Scott McCullough.

Description:  The Board will consider awarding a bid for services to Innovative Communications Systems, LLC for the bell and paging system upgrade project at Piñon Hills Elementary School, Minden Elementary School, Scarselli Elementary School, Carson Valley Middle School, and Pau-Wa-Lu Middle School, in the amount of $314,626.77 and authorize the Superintendent the authority to approve change orders up to 10% of the contract amount.  The procurement of the work is under the national competitive bidding PEPPM Technology Purchasing Cooperative contract which meets the district's standards for bidding.

RECOMMENDATION:  It is recommended that the Board award the bid for services to Innovative Communications Systems, LLC for the  bell and paging system upgrade project at Piñon Hills Elementary School, Minden Elementary School, Scarselli Elementary School, Carson Valley Middle School, and Pau-Wa-Lu Middle School, in the amount of $314,626.77 and authorize the Superintendent the authority to approve change orders up to 10% of the contract amount, as recommended by Director of Technology, John Endter.

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  Executive Director of Education Services, Shannon Brown, and Assistant Director, Leslie Peters, will provide the Board with a presentation on the mental health services currently offered by Douglas County School District.

Description:  The Board will discuss and take possible action on whether to adopt a policy regarding (1) students who are biologically male at birth and whether they can participate in female sports and use girls’ bathrooms and locker rooms; and (2) students who are biologically female at birth and whether they can participate in male sports and use boys’ bathrooms and locker rooms.

Description:  The Board will discuss and take possible action on whether to adopt a policy regarding school materials that is consistent with the Resolution of the Board of Trustees of the Douglas County School District Affirming their Commitment to Equitable Educational Opportunities for all Students, approved and adopted by the Board on March 20, 2023.  

Description:  During the April 11, 2023 board meeting, the minutes of the Special Board Meeting of March 20, 2023 were pulled from the consent agenda by a community member.  The board voted to postpone the approval of the minutes and asked for a detail of the actual words spoken online by Douglas County resident, Robbe Lehmann, during public comment.  The Board will discuss making revisions to the current draft of the minutes of the Special Board Meeting of March 20, 2023 and consider taking action to approve the minutes.

RECOMMENDATION:   It is recommended the Board approve the minutes of the Special Board Meeting of March 20, 2023 as presented.

Description:  The Health Insurance Advisory Committee will provide the Board with a brief update on the current status of the self-insured plan and its related funding.

Description:  As a follow-up to action taken during the January 10, 2023 board meeting, the Board will discuss and take possible action on Douglas County School District's membership in the Nevada Association of School Boards (NASB).

RECOMMENDATION:  It is recommended Douglas County School District continue membership in the Nevada Association of School Boards (NASB).

Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).

Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.

Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:

Douglas County School District, Minden, NV
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov