July 14, 2020 at 4:00 PM - Regular Board Meeting

Description:  The Trustees reserve the right to take items in a different order to accomplish business in the most efficient manner.

Description:  Information concerning the following consent items has been forwarded to each Board Member for study prior to this meeting.  Unless a Trustee or member of the audience has a question concerning a particular item and asks that it be withdrawn from the consent list, the items are approved at one time by the Board of Trustees.  
Note:  If one of the following items is removed for discussion, it will be heard at the end of the consent items.  

Description:  Attached are Minutes of the Regular Board Meeting of June 9, 2020 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Regular Board Meeting of June 9, 2020.

Description:  Attached are Minutes of the Minutes of the Trustee Evaluation Sub-Committee Meeting of June 23, 2020 for review and approval. 

RECOMMENDATION:  Approve the Minutes of the Trustee Evaluation Sub-Committee Meeting of June 23, 2020.

Description:  A complete list of payments contained in Accounts Payable Special Vouchers numbers 2098, 2099, 9971, 9970, 9969, 9968, 2100, 2101 and Regular Run Voucher Number 9967 and 9966 are attached. Vouchers have been prepared in accordance to state law and copies of the Vouchers are available for review by the public at the Superintendent's office prior to the meeting.

RECOMMENDATION: Approve Special Run Voucher Numbers  2098, 2099, 9971, 9970, 9969, 9968, 2100, 2101 and Regular Run Voucher Number 9967 and 9966.

Description:  Listed on the Personnel Report No. 20-07 are personnel actions presented for consideration by the Board of Trustees.  Salaries for individuals employed will be determined in accordance with salary regulations of the District. 
 
RECOMMENDATION:  Approve personnel actions in Personnel Report No.  20-07.

Description:  A complete list of budget adjustments made by the Director of Business Services during the recent course of business is provided for review and approval by the Board of Trustees as required by NRS 354.598005.

RECOMMENDATION:  Approve the Budget Voucher Adjustments as submitted. 

Description:  Board Policy No. 814-Email Signature is presented as a second reading. 

RECOMMENDATION:  It is recommended that the Board approve the second reading of Board Policy No. 814-Email Signature as presented.  

Description:  The Class Size Reduction Plan for Fiscal Year 2021 includes continued use of the Alternative Option (Elko Model) to staff Kindergarten at 25:1, grades 1-3 at 22:1, and grades 4-5 at 25:1. The District's action steps include: 1) assigning CSR teachers first to lower performing schools, and 2) assigning CSR teachers to minimize need for multi-aged group classrooms. The District will also provide the following additional supports: 1) a minimum of a part-time assistant principal assigned to all valley elementary schools, 2) 4.5 hour instructional para-educators assigned to each kindergarten classroom, 3) Learning Strategists at all elementary schools, and 4) continuation of Art, Music, and Physical Educations specials at all elementary schools.

RECOMMENDATION:  It is recommended that the Class Size Reduction Plan for Fiscal Year 2021 be approved as submitted. 

Description:  Monthly update on enrollment numbers for each school site is provided to the Board. 

Description:  Karen Chessell, NASB Director,  will present details of NASB accomplishments, current issues, and goals.

Description:  Brief updates from the Board regarding District activities. 

Description:  Superintendent, Mr. Keith Lewis, will report to the Board regarding activities of the past month and upcoming District events that may be of interest to them. 

Description:  Superintendent Keith Lewis will report to the Board on the progress and the method staff is using to create reopening plans for the 2020-2021 school year.

RECOMMENDATION:  None.  The Board may choose to direct staff to modify any part of the reopening plan or the method to create the reopening plan.  

Description:  The Board will discuss a change int he Scope of Work for the Douglas County School District WAN fiber project.  The Board will consider increasing the scope by adding $32,934 to the project to run aerial fiber from the School District's NOC located at Minden Airport to Pinon Hills Elementary School. 

RECOMMENDATION:  It is recommended that the Board approve the additional scope for the Douglas County School District WAN fiber project, which will be funded through funds remaining in the OSIT WAN Fiber Grant and the general fund.  

Description:  The Board will authorize the superintendent to submit a nomination(s) to the Nevada Association of School Boards for the following awards:  NASB School Administrator of the Year, NASB School District Employee Making a Difference, NASB District-Level Administrator of the Year Impacting Student Achievement, NASB Veteran School Board Member of the Year, Superintendent of the Year, NASB Award to an Individual Friend of K-12 Public Education or K-12 Public Education Advocacy Organization, NASB Innovated Educator of the Year, NASB Media Award for Outstanding Education Reporting in a Print Journalism Format, and NASB Board Secretary or Administrative Assistant or Other Board Support Staff Person of the Year.

RECOMMENDATION:  It is recommended that the Board authorize the Superintendent to submit nominations on their behalf. 
 

Description:  Melissa Rains, Executive Director Area 4, will present the Board with information regarding incidents of bullying for the fourth quarter and a summary for the entire school year. 

Description:  The Board will consider an offer to sell a 976 square foot parcel and lease a 256 square foot parcel for three (3) years to the Nevada Department of Transportation for the construction, installation and maintenance of equipment lighting, sidewalk, and gutter associated with a new traffic light at the intersection of Highway 50 and Warrior Way in Zephyr Cove.

RECOMMENDATION:  It is recommended the Board authorize the superintendent to sign the purchase agreement between DCSD and the Nevada Department of Transportation for a permanent easement for Parcel U-050-DO-004.573PE1 - 976 square feet for $1,000, and a temporary easement for Parcel U-050-DO-004.573TE1 - 256 square feet for $1,000.

Description:  The Board will consider scheduling several special meeting between July 21, 2020 and August 7, 2020 to hear the DCSD plan for reopening school buildings, providing instruction, and related activities for the 2020-2021 school year per the Declaration of Emergency Directive 022, Section 1.

RECOMMENDATION:  It is recommended that the Board approve several special meetings between July 21, 2020 and August 7, 2020.

Description:  The Board will consider approving the rollover of budgetary funds in the amount of $473,073.75 which were designated to purchase buses, from FY20 to FY21 due to production delays resulting from COVID-19.

RECOMMENDATION:  It is recommended the Board approve the rollover funds from FY20 to FY21 and designate those funds solely for the purchase of busses in the amount of $473,073.75.  

Description:  The Board will consider a recommendation from the Board Evaluation Sub-Committee to approve a board evaluation framework.

RECOMMENDATION:  None.  It is recommended that the Board discuss and make a decision that best serves their needs. 

Description:  The Board will seek requests from its members for items to be placed on future meeting agendas in accordance with its policies.  The Board will discuss all agenda items on the list and prioritize those it wishes to come forward at the next Board Meeting. 

Description:  The Board will engage in a round table discussion regarding the process for advertising and managing construction. 

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak.  Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  The Board will recess to closed session in order to discuss matters with its management representatives pursuant to NRS 288.220(4).

Description:  Comments from the public are invited at this time on topics not specifically addressed elsewhere in the agenda.  A sign-up sheet is provided and individuals who wish to address the Board are asked to indicate their desire to speak and the topic about which they will speak. Individuals wishing to address the Board at this time will be limited to three minutes. The Board is precluded from acting on items raised during Public Comment that are not already on the agenda.  

Description:  (*) Times are estimated.  Items on the Agenda may be taken out of order.  The Board of Trustees may combine two or more agenda items for consideration, and may remove an item from the agenda or delay discussion relating to an item on the agenda at any time. Generally speaking, the item will be heard no earlier than the time indicated.

If copies of the complete agenda (and supporting materials) are desired in advance, they may be obtained at the District Office on the Friday or Monday preceding a regular Tuesday meeting of the Board.  Please contact Caryn Harper at 775-782-5134 or Charper@dcsd.k12.nv.us.
Notice to Individuals with Disabilities:  Members of the public who require special assistance or accommodations are asked to notify the District Administration at 1638 Mono Avenue, Minden, Nevada, 89423, or by calling 782-5134, so that such notification is received at least twenty four (24) hours prior to the meeting.  In conformance with the Open Meeting Law, it is hereby noted that the agenda for the meeting of the Douglas County School Board of Trustees has been posted at the following locations:
District website:  www.dcsd.k12.nv.us
State of Nevada website:  https://notice.nv.gov